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Policies and Procedures 2007
 

Policies and Procedures 2007

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    Policies and Procedures 2007 Policies and Procedures 2007 Presentation Transcript

    • LIB 610 Collection Management Summer 2009
      Policies and Procedures
      Developing a Collection Management Policy
    • What is Policy?
      An Australian view:
      “In general, policy is philosophically based, implies intention and suggests a pattern for taking action… It creates a framework for action with some basis for discretion within which [school personnel] can discharge their duties with clear direction . . . Policy produces guidelines for the preparation of rules and procedures which are the first steps in policy implementation.  They direct action and specify the individuals responsible for such action.”
      Cited in Policy Writing for Teacher Librarians
      June 25, 2009
      Policies and Procedures
      2
    • What is a collection development policy?
      collection development policy (CDP)
      A formal written statement of the principles guiding a library's selection of materials, including the criteria used in making selection and deselection decisions (fields covered, degrees of specialization, levels of difficulty, languages, formats, balance, etc.) and policies concerning gifts and exchanges. An unambiguously worded collection development policy can be very helpful in responding to challenges from pressure groups.
      June 25, 2009
      Policies and Procedures
      3
    • Another definition
      American Library Association:
      “documents which define the scope of a library's existing collections, plan for the continuing development of resources, identify collection strengths, and outline the relationship between selection philosophy and the institution's goals, general selection criteria, and intellectual freedom.”
      Guide for written collection policy statements (1987), cited in van Zijl, C. (1998, September). The why, what, and how of collection development policies. South African Journal of Library & Information Science, 66(3), 99.
      June 25, 2009
      Policies and Procedures
      4
    • Why have a policy?
      June 25, 2009
      Policies and Procedures
      5
      It clarifies policy decisions
      It provides a forum for limited and specific conversations with faculty members
      A written policy can also provide a basis for institutional continuity over time and through personnel changes.
      a policy that is regularly reviewed and updated can help the curator weather the vicissitudes of budget woes
      A Practical Approach to Writing a Collection Development Policy
    • One important reason
      To allow for balance
      Without the authority of a collection development policy to stand on, it is impossible when confronted by an irate lecturer or librarian to rationalise why some material should be purchased whilst other is rejected. Faculty members and the management of the academic institution have often demanded that the library purchase items which serve the needs of only one or two users and in fact sometimes expect such material to be housed in their own offices permanently.
      ). The why, what, and how of collection development policies
      June 25, 2009
      Policies and Procedures
      6
    • The purpose of a collection development policy
      The purpose of a collection development policy is to create a collection of library materials that supports the library's mission. All decisions about the kinds of materials to be collected or accessed should be made with the mission statement in mind. . .  The collection development policy sets goals for the collection that reflect the library's mission.
      Writing a Collection Development Policy
      What is the purpose of a policy?
      June 25, 2009
      7
      Policies and Procedures
    • The functions of a policy
      Use as a planning document
      Use as a selection tool
      Use as a means of protection
      Use as a decision-making tool
      Writing a Collection Development Policy
      June 25, 2009
      Policies and Procedures
      8
    • Questions to answer
      What is the goal of the library resource collection?
      What are the objectives of the library resource collection?
      Who is responsible for
      reviewing the development of the collection
      evaluating, selecting and weeding resources
      Policy Writing for Teacher Librarians: Collection Development Policy
      June 25, 2009
      Policies and Procedures
      9
    • More questions
      What types of resources are selected for the library resource collection?
      How are resources selected?
      What criteria are used for the evaluation of resources?
      What criteria are used for the weeding of resources?
      Policy Writing for Teacher Librarians: Collection Development Policy
      June 25, 2009
      Policies and Procedures
      10
    • Crucial questions
      How will the library resource centre deal with controversial materials?
      Follow this link for procedures on dealing with challenged material.
      How will the development of the collection be reviewed?
      What are the collection priorities for the year?
      Policy Writing for Teacher Librarians: Collection Development Policy
      June 25, 2009
      Policies and Procedures
      11
    • Elements of the Collection Development Policy
      Community Profile
      Community Needs Assessment
      Collection Goals
      Selection Responsibility
      Selection Criteria
      Acquisitions
      Collection Evaluation and Assessment
      Weeding
      Reconsideration of Library Materials
      Policy Review and Revision
      June 25, 2009
      Policies and Procedures
      12
    • Kentucky recommendations
      June 25, 2009
      Policies and Procedures
      13
    • More from Kentucky
      June 25, 2009
      Policies and Procedures
      14
      1.5 Develops Library Media Program policies, e.g. materials selection, collection development, circulation, challenged materials, copyright and technology.
      1.16 Follows the SBDM approved selection policy that includes a procedure for reconsideration of materials