“ In general, policy is philosophically based, implies intention and suggests a pattern for taking action… It creates a framework for action with some basis for discretion within which [school personnel] can discharge their duties with clear direction . . . Policy produces guidelines for the preparation of rules and procedures which are the first steps in policy implementation. They direct action and specify the individuals responsible for such action.”
A formal written statement of the principles guiding a library 's selection of materials , including the criteria used in making selection and deselection decisions ( field s covered, degrees of specialization , levels of difficulty, language s, format s, balance , etc.) and policies concerning gift s and exchange s. An unambiguously worded collection development policy can be very helpful in responding to challenge s from pressure group s.
“ documents which define the scope of a library's existing collections , plan for the continuing development of resources, identify collection strengths, and outline the relationship between selection philosophy and the institution's goals, general selection criteria, and intellectual freedom.”
Guide for written collection policy statements (1987) , cited in van Zijl, C. (1998, September). The why, what, and how of collection development policies . South African Journal of Library & Information Science , 66 (3), 99.
Without the authority of a collection development policy to stand on, it is impossible when confronted by an irate lecturer or librarian to rationalise why some material should be purchased whilst other is rejected. Faculty members and the management of the academic institution have often demanded that the library purchase items which serve the needs of only one or two users and in fact sometimes expect such material to be housed in their own offices permanently.
). The why, what, and how of collection development policies
The purpose of a collection development policy is to create a collection of library materials that supports the library's mission . All decisions about the kinds of materials to be collected or accessed should be made with the mission statement in mind. . . The collection development policy sets goals for the collection that reflect the library's mission.
June 25, 2009 Policies and Procedures 1.5 Develops Library Media Program policies, e.g. materials selection, collection development, circulation, challenged materials, copyright and technology. 1.16 Follows the SBDM approved selection policy that includes a procedure for reconsideration of materials