CollectionEvaluationLIB 630 Classification and CatalogingSpring 2013
2Collection Assessment Manual, Network of Alabama Academic Libraries
3What is collection evaluation?• Try this one:– Collection assessment• The systematic evaluation of thequality of a library collection to determine theextent to which it meets the library‟s servicegoals and objectives and the informationneeds of its clientele. Deficiencies areaddressed through collection development.Synonymous with collection evaluation.
4Another definition?• Collection assessment is– “an organized process for systematicallyanalyzing and describing a library‟scollection.”• Collection Assessment & MappingDefining the Concepts
5Why assess the collection?• Reasons for Doingan Assessment– Collection assessment or collection mapping provides libraryadministrators with a management tool for adapting thecollection, an internal analysis tool for planning, a tool torespond systematically to budget changes, and acommunication tool and data for resource sharing with otherlibraries. Library staff can also benefit by having a betterunderstanding of the collection, a basis for more selectivecollection development, improved communication withsimilar libraries, and enhanced professional skills incollection development.• Collection Assessment & Mapping
9Types of Collection Assessment?1. Quantitative– Another kind of quantitative measure looks at thenumber of items added to the collection in a particularsubject area during the previous year.– In academic or school libraries, another measure thatis sometimes used is a measure of the number of itemsper student in a particular program or the number ofitems that would support a particular course of study.http://lili.org/forlibs/ce/able/course2/05measures1.htm
10Types of collection assessment?2. Qualitativehttp://education.ky.gov/curriculum/books/pages/beyond%20proficiency%20 @%20your%20library.aspx
12Newtonian physics• Newton first used the word spectrum(Latin for “appearance” or“apparition”) in print in 1671 indescribing his experiments in optics.• Newton observed that when a narrowbeam of sunlight strikes the face of aglass prism at an angle, some isreflected and some of the beam passesinto and through the glass, emerging asdifferent colored bands.– Visible spectrum From Wikipedia, the free encyclopedia12
13Spectrum requires a prism• Estonian composer ArvoPärt:– I could compare my music towhite light which contains allcolours. Only a prism can dividethe colours and make themappear; this prism could be thespirit of the listener.• about his music: Alina13
14Prism as a filter• Historian Doris Kearns Goodwin:– The biographer finds that the past isnot simply the past, but a prismthrough which the subject filters hisown changing self-image.• Goodwin, Doris Kearns (1979).„„Angles of Vision‟‟, in:Mark Pachter (Ed.), Telling Lives: thebiographer‟s art. Washington, DC: New RepublicBooks. Cited in Debate and Reflection: How toWrite Journalism History14
15The goal of collection building?Amanda Credaro:“. . . the ultimate goal ofcollection developmentmust be to create a„balanced‟ collection . . .”• The Use of Reviewing Journals in SchoolLibrariesbalanced15
16What do you mean, balanced?Credaro:“. . . there is disagreement as towhat actually constitutes a„balanced‟ collection.”• equal numbers of print and non-printresources?• materials that present the arguments forboth sides on controversial issues?• a combination of both “demand” itemsand quality resources?
17How can we tell?How do we know when we have “awell-balanced collection that meetsthe needs of our users”?“To evaluate the results of anyparticular intervention, we need tobe able to clearly identify anddefine the desired state.”• T. Scott Plutchak, “The art and science ofmaking choices,”Journal of the Medical Library Association2003 January; 91(1): 1–3.
18Define your desired state!•What is your library‟smission?•Where, then, will be yourpoint of balance?–Popular or scientific?–Print or online?–What about controversialsubjects?
19A prism to view the full balanced spectrum• Personal•••19RealInventedSMiley face
Application to Collections???. . . And, for example, Dragons????
23Top Left Sector of MatrixUp close and personal—and real!RealPersonalFolklore: Folklore (or lore) consistsof legends, music, oralhistory, proverbs, jokes, popularbeliefs, fairy tales, stories, talltales, and customs that are thetraditions of a culture, subculture, orgroup. It is also the set of practicesthrough which those expressive genresare shared. (Wikipedia)Invented
24Dragons in folklore24http://www.thewhitegoddess.co.uk/articles/mythology_folklore/dragons.asp
25Bottom Left Sector of Matrix• Invented, but PersonalRealPersonal InventedQuality literature, sometimesadaptations, or else originalwriting, with universal appealand meaning for everymanand everywoman
26An invented dragon who isvery personal (if not exactly loveable!)26http://lotr.wikia.com/wiki/Smaug
27A good invented dragon• My Father‟s Dragon– A Newbery Honor–winning titleand a favorite amongchildren, My Father‟s Dragon byRuth Stiles Gannett, is ahumorous adventure story abouta clever and resourceful boynamed Elmer Elevator, who runsaway to Wild Island to rescue ababy dragon.• My Father‟s Dragon
28Top Right of the Matrix• Real Smileys!28RealRecognizablestories, butunoriginal andshallow
29Dragon stories that are real smileys?• . . . The tone and style suggestSaturday-morning animatedfilms and will appeal to the sameaudience. For humorousadventure fantasy that is bettercrafted and more nourishing, tryJon Scieszka‟s Knights of theKitchen Table (Viking, 1991) andother works in the “Time WarpTrio” series.– Virginia Golodetz, ChildrensLiterature NewEngland, Burlington, VT (c)Copyright 2010. Library JournalsLLC, a wholly owned subsidiary ofMedia Source, Inc.– Review cited by Durham PublicLibrary29
30Bottom Right of the Matrix• Invented smileys [perhaps contrived?]30InventedGeneric, unoriginal, impersonal, shallow
31An invented “smiley” dragon?• What about the Dazzling Dragon?– When Princess Daisy hears that a real dragon is beingbrought into the Princess Academy, she is terrified. Whatwill her friends think of her being such a scaredy cat? Butlater Princess Daisy has a chance to show howbrave she really is...• Blurb from The Tiara Club website
32How to use this PRISM?• Evaluation instrument– Part of inventory or selection/acquisition• Create a scattergram32PersonalRealInvented
33• Especially controversial ones!Balancing issues33PersonalCOUNTERISSUEISSUE
Print vs. onlinePersonalPrint SourcesOnline Sourceshttp://www.hp-lexicon.org/http://www.mugglenet.comTheoriginalnovels35
36Results of Collection Assessment• Selection of new materials• Repair of existing materials• Deselection of existing materials
37Repairing library materials• Questions to ask:– When to repair and when to remove theitem?– How much to spend on repair?– What techniques to use to repair?– Who pays for the repair?• The user or the library?• Or does the user lose borrowing privileges orreceive some other form of punishment?– Who decides?
38Deselection• Definition?– In book and nonprintcollections, the process ofidentifying titles forweeding, usually on the basis ofcurrency, usage, and condition.The opposite of selection.• Deselection, ODLIS
39What is weeding?• Weeding Your Library by Perma-Bound– Weeding is the periodic and continual evaluationof your library‟s resources with the goal ofremoving obsolete, damaged, and rarely usedbooks. Weeding ensures that your library‟smaterials are useful, attractive, and accessible toyour patrons. Every library‟s print collection islimited by the space available,and collections mustchange over time to reflectchanges in the communityand in the library‟s goals.
41Advice from Doug Johnson• Weed!– Poorly weeded collections are not the sign of poorbudgets but of poor librarianship. Period. Onlytwo things can happen if library materialreplacement budgets are inadequate. Thecollection ages if the librarian does not weed. Thecollection gets smaller if the librarian does weed.That‟s it.Small, but high quality collections are infinitelybetter.• Weed! Head for the Edge, Library Media Connection, Sept/Oct 2003
42Additional advice from Johnson• Keep accurate records of what you weed– This cover-your-butt tactic turned into a pretty faircollection evaluation. I did a book count by Deweysection and established an average age of each sectionbefore weeding. . . . I also repeated the process after Iphysically removed the weeded books from theshelves. When all the numbers were in place at theend, I threw them into a simple spreadsheet. I alsokept some “representative samples” of the materials Iweeded in case the school board or the ilk were to callme on the carpet.• Weeding the Neglected Collection , School LibraryJournal, November 1990