SAP GL Data Load for BPC Consolidation

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File .SAP BPC NW 7.5 Complex Data(SAP GL) Load Scenario Analysis A Step by Step Implementation Guide Applicable Releases: SAP BPC NW 7.0/7.5 SAP BPC MS 7.0 Version 1.2 April 2011 _______________________________________________________________________ Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 1 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation FileDocument History Version Date Description Version 1.0 04/16/2011 Initial Creation Version 1.1 04/25/2011 Updates to Diagrams and Actions Version 1.2 04/30/2011 Added flow diagrams_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 2 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation FileTable of Contents1. Business Scenario ........................................................................................................ 42. Document Objective ................................................................................................... 43. Prerequisites/Assumptions ......................................................................................... 74. Implementation Steps................................................................................................. 75. Conversion File Fundamentals .................................................................................. 146. Transformation File Fundamentals ........................................................................... 177. Scenario 1: Data Load with 1 Transformation and 1 Conversion File ...................... 218. Scenario 2: Data Load with 1 Transformation and 2 Conversion Files ..................... 379. Scenario 3: Data Load with 1 Transformation and 1 Conversion File with multiplesheets ................................................................................................................................ 4010. Scenario 4: Data load with 1 Transformation and 1 Conversion File with formula . 4211. Scenario 5: Data load with 1 Transformation and 1 Conversion File with skippinginstruction ......................................................................................................................... 44_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 3 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File 1. Business Scenario In a real time business scenario, it’s common for the business users to load data into BPC applications. In addition to using the input schedules, users can also bulk load the data from flat files using BPC Data Manager. BPC data manager offers a simple user interface easy for the business users to understand. Both transaction and master data can be imported using Data Manager. Data Manager can support many different scenarios including data manipulation using default logic and integration with Process Chains. However, default logic and Process Chain integration can be one time setup after which business users can run or schedule the data load without being concerned about the technical details behind it. 2. Document Objective This guide will provide all the steps necessary to load transaction data into a BPC application. It covers 5 different scenarios in which the data loads can happen. There are other scenarios not covered by this guide. They can be explored once the Fundamentals given in this guide are understood. Implemented Business Scenarios: Scenario 1: GL Data load with 1 Transformation and 1 Conversion File Scenario 2: GL Data load with 1 Transformation and 2 Conversion Files Scenario 3: GL Data load with 1 Transformation and 1 Conversion File with Multiple Sheets Scenario 4: GL Data load with 1 Transformation and 1 Conversion File with Formula Scenario 5: GL Data load with 1 Transformation and 1 Conversion File with instruction to skip records See below for the logical flow diagrams:_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 4 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Fig 1 – Logical flow diagram for scenario 1 Fig 2 – Logical flow diagram for scenario 2_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 5 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Fig 3 – Logical flow diagram for scenario 3 Fig 4 – Logical flow diagram for scenario 4_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 6 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Fig 5 – Logical flow diagram for scenario 5 3. Prerequisites/Assumptions Necessary Dimensions and applications are already created Appropriate security settings have been configured Target data region does not have any data just to make the verification easier EVDRE input schedule already created to verify data load for the target data region 4. Implementation Steps Steps listed below apply to all the scenarios with minor adjustments. Create Data file Upload data file Preview data file Define conversion file. Save under /COMPANY/CONVERSIONFILES folder Define transformation file Validate and save (or process) the transformation file Run data package Run "Import Transaction data“ data package_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 7 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Select the appropriate Transformation File and the data file View log Verify thru EVDRE report that the load is completed successfullyHow to log into BPC Excel:All the exercises in the guide are performed via BPC Excel. See below the screenshots onhow to log in. There is more than one way to log in: Via web interface Step 1: Launch BPC web to access the Interface for Excel Figure 6 – Access SAP BPC Web from web browser Step 2: Enter User ID and password in the popup screen Figure 7 – Enter user credentials for BPC web_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 8 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Step 3: In the BPC web interface, click on “Available Interface” and then “Interface for Excel” Figure 8 – Select Interface for Excel in BPC web Step 4: Select appropriate Appset and Application and click OK Figure 9 – Choose Appset and Application_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 9 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Step 5: Enter User ID and password in the popup screen. Click “Finish”. Figure 10 – Enter user credentials for BPC Excel You will see the following screen (Home screen of BPC Excel Interface)_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 10 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 11 – BPC Excel Home Screen Via BPC Admin Console:_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 11 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Step 1: In the BPC Admin Console, click on “Available Interfaces” and then select “Interface for Excel” to access BPC Excel. Figure 12 – Select Interface for Excel in Admin Console Step 2: Select appropriate Appset and Application and click OK Figure 13 – Choose Appset and Application for BPC Excel Step 3: Enter User ID and password in the popup screen. Click “Finish”._______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 12 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 14 – Enter user credentials for BPC ExcelYou will see the following screen (Home screen of BPC Excel Interface)_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 13 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 15 – BPC Excel Home Screen 5. Conversion File Fundamentals Conversion file is useful in converting external data from the flat files into system recognizable format. It’s also used to perform calculations on the incoming data before being stored in the system as signed data. See the three screenshots in order below for navigation to access/create a conversion file in BPC Excel:_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 14 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation FileStep 1: Select “Manage Data” under “Available Task Categories” to access available datamanagement tasks Figure 16 – Select Manage Data optionStep 2: Click on “Maintain Conversions” to see conversion file tasks Figure 17 – Select “Maintain Conversions”_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 15 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation FileStep 3: Depending upon the need, any of the different conversion tasks can be selected. Figure 18 – Choose appropriate conversion file taskConversion file is an Excel file that has three columns External, Internal and Formula.External column has the member value expected from the data file. Internal column hasthe member value as stored in the BPC database. Formula column can be used for anydata manipulation before being stored as signed data. Please refer to Fig 4 for a basicconversion file format.Step 4: Define conversion rules Figure 19 – Conversion rule definition_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 16 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation FileStep 5: After definition, it can be validated and saved. Figure 20 – Conversion file validation 6. Transformation File FundamentalsTransformation file is useful in instructing the system how to read the data from adata file and also connects the conversion file with appropriate dimensions or signedData.See the steps three screenshots in order below for navigation to access/create atransformation file in BPC Excel:_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 17 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation FileStep 1: Select “Manage Data” under “Available Task Categories” to access available datamanagement tasks Figure 21 - Select Manage Data optionStep 2: Click on “Maintain Transformations” to see the transformation file tasks_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 18 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 22 – Select “Maintain Transformations”Step 3: Depending upon the need, any of the different transformation tasks can beselected. Figure 23 – Choose appropriate Transformation taskTransformation file has three sections: Options, Mapping and Conversion.Step 4: Define Transformation fileTransformation File Options: • FORMAT: Indicates if the data file is delimited or fixed or variant (Required) • DELIMITER: Indicates the type of delimiter (comma, tab, space, text character) (Required)_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 19 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File • HEADER: Indicates if the data file has a header (Required) • AMOUNTDECIMALPOINT: Allows to enter non-period decimal point • SKIP: No. of lines to skip at the top (Required) • SKIPIF: Skips a line in the data file if it begins with a given text string (Required) • VALIDATERECORDS: Validates mapping and maps data (Required) • CREDITPOSITIVE: Reverses sign in case of LEQ and INC accounts (Required) • MAXREJECTCOUNT : If validating records, the no. of rejected records at which stop processing (empty string means 500, some postive number, 0r -1) (Required) • ROUNDAMOUNT: Indicates amount of decimal values to round Figure 24 – Transformation File DefinitionMapping Section:_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 20 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation FileMAPPING section defines how data is mapped to the BPC database. It is also used formapping if the header in the data file is different from the BPC database. In thescreenshot above, mapping section indicates the position of the string to be read fromthe data file for a dimension member value.Conversion Section:Connects the dimension/signed data with the conversion fileAfter completing the transformation file, it can be validated and saved.Step 5: After definition, transformation file can be validated and saved. Figure 25 – Transformation file validation 7. Scenario 1: Data Load with 1 Transformation and 1 Conversion FileStep 1: Create Data fileCreate data file with necessary dimension and signed data information. Please note itcan be delimited or fixed. Fig 26 – Comma delimited data fileStep 2: Upload Data fileClick “Manage Data” to access available BPC data tasks._______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 21 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Fig 27 – Select Manage Data optionSelect “Upload data file” option to save the data file in the application server Fig 28 – Upload option to save file in serverSelect appropriate data file from the local machine in the source file field and thedesired server destination in the Destination file field._______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 22 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Fig 29 – Choose Source and destinationStep 3: Preview Data fileUploaded data file cab be viewed using the “Preview Data File” option. Fig 30 – Preview data file optionSelect appropriate file for verification Figures 31 – Data file selection for previewPreview of the data file_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 23 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 32 – Data file previewStep 4: Define conversion fileSelect Manage Data as previously mentioned to access data tasks. Figure 33 – Manage data optionSelect “Maintain Conversions” to access conversion file tasks_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 24 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 34 – Maintain Conversions optionSelect appropriate option to create/update/copy conversion file. Figures 35 – Conversion file definition optionsDefine conversion file Figure 36 – Conversion File DefinitionAfter definition, conversion file can be validated and saved._______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 25 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 37 – Conversion file validationNote that the conversion file should be stored directly under “CONVERSIONFILES” folderin the server. Figure 38 – Conversion file locationIn the screenshot below, note how the Time dimension ID is converted into a differentformat using the conversion file. IFP_Time member value in the system is “2009.JAN”but the data file has “0109” thus requiring conversion._______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 26 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 39 – Conversion of external time format to internalStep 5: Define transformation fileSelect “Manage Data” as previously mentioned to access data tasks. Figure 40 – Manage Data optionSelect “Maintain Transformation” to access transformation tasks_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 27 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 41 – Maintain Transformation taskSelect appropriate option to create/update/copy transformation file Fig 25, 26, 27, 28 Figure 42 – Transformation definition optionsDefine transformation file by providing appropriate information under each section asneeded._______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 28 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 43 – Transformation definitionStep 6: Validate transformation fileAfter definition, transformation file can be validated and saved. Figure 44 – Validation of transformationDuring validation process, the appropriate data file can be selected._______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 29 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 45 – Selection of data file during validationSee below for different actions performed by the system to validate the transformationfile. Figure 46 – Transformation validation logStep 7: Run Data Package_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 30 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation FileSelect “Manage Data option again. Figure 47 – Manage Data optionSelect “Run a package” to execute the appropriate DM data package Figure 48 – “Run a package” linkStep 8: Run “Import Transaction Data” Package_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 31 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation FileNeed to select the “Import Transaction data” data package since transaction data needsto be imported into the BPC application Figure 49 – Option to import transaction dataStep 9: Select the appropriate Transformation File and the data file_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 32 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation FileIn the next screen, select the data file and transformation file just defined from theserver. Note that there are options to merge or replace the existing data. Also, you canchoose to run the default logic during the package execution. Figure 50 – Run package execution optionsChoose appropriate options regarding work status and run mode._______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 33 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 51 – More package execution optionsStep 10: View logLog can be viewed by selecting the “View Status” button. Figure 52 – View Status buttonChoose a line item and click on Detail button to view the details of the log._______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 34 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 53 – View Log Summary ViewView log details. Figure 54 – Log detailsStep 11: Verify thru EVDRE report that the load is completed successfullyRefresh the pre-defined EVDRE report to verify that the data load was successful._______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 35 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 55 – Data load verification thru EVDRESee below for the logical flow in scenario 1. Figure 55a – Logical flow diagram for scenario 1_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 36 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File 8. Scenario 2: Data Load with 1 Transformation and 2 Conversion FilesStep 1 thru 3: Refer to Scenario 1First three steps (create/upload/preview) are the same as scenario 1 except that twodimension members in the data file will need conversion. In this example, both Entityand Time dimension members need conversion.Step 4: Define 2 Conversion FilesSelect “Manage Data” to view data tasks. Figure 56 – Manage Data Option_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 37 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation FileSelect “Maintain Conversions” to access conversion file tasks Figure 57 – Maintain Conversion to access conversion tasksSelect appropriate option to create/update/copy conversion file Figure 58 – Conversion file definition optionsNote both IFP_Entity and IFP_Time members need conversion. Following same processabove, two conversion files need to be created. Figure 59 – Conversion file for Time dimension Figure 60 – Conversion file for Entity dimension_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 38 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation FileCreate data file as follows. Note that both IFP_Time and IFP_Entity dimension membersneed conversion. Figure 61 – Data file with different member formatOnce the Conversions are defined, they can be validated and saved. Figure 62 – Conversion file validationMake sure to save the conversion files directly under “CONVERSIONFILES” folder in theserver. Figure 63 – Conversion file locationStep 5: Define transformation fileThis step is the same as scenario 1 except that two conversion files need to be mapped. Figure 64 – Conversion section of transformation file_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 39 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation FileSteps 6 thru 11 are the same as scenario 1. Note that two different conversion fileshelped in finding the right data region to update.See below for the logical flow in scenario 2. Figure 64a – Logical flow diagram for scenario 2 9. Scenario 3: Data Load with 1 Transformation and 1 Conversion File with multiple sheetsFirst three steps (create/upload/preview) are the same as scenario 1 & 2.Step 4: Create one conversion file with multiple sheets using the sameprocedure as step 4 in scenario 2.Note the conversion rules are defined in the same files but in multiple sheets._______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 40 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 65 – First sheet in the conversion file Figure 66 – Second sheet in the conversion fileStep 5: Define transformation fileThis step is the same as scenario 1 & 2 except that two sheets in the same conversionfile need to be mapped.Note that conversion sheet names need to be mapped correctly. Figure 67 – Conversion file mapping with different sheetsSteps 6 thru 11 are the same as scenario 1. Note that one conversion file with twodifferent sheets helped in finding the right data region to update.See below for the logical flow in scenario 3._______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 41 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 67a – Logical flow diagram for scenario 3 10. Scenario 4: Data load with 1 Transformation and 1 Conversion File with formulaAll the steps in this scenario are the same as scenario 1 except inclusion of a formulain the conversion file and usage of “Amount” keyword in the transformation file forconversion mapping.In the conversion file below, “*” indicates all members. It can be member specific aswell. In this case, the signed data will be increased by 10%. Figure 68 – Formula in the conversion fileUnder the conversion section of the transformation file, “Amount” keyword needs tobe specified as follows:_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 42 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 69 – Conversion file with formula mappingAfter the data load, signed data for all the three records increased by 10%. Figure 70 – Original data in the file Figure 71 – Data after formula calculation in the systemSee below for the logical flow in scenario 4_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 43 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 71a – Logical flow diagram for scenario 4 11. Scenario 5: Data load with 1 Transformation and 1 Conversion File with skipping instructionAll the steps in this scenario are the same as scenario 1 except for inclusion of skippinginstruction in the conversion file.Conversions file with instruction to skip records with a specified string “Product1”: Figure 72 – Conversion file with “Skip” instructionIn this example, the data record with “Product1” string will be skipped. In this case, thefirst record will be skipped. Figure 73 – Data file with a record to be skippedNote that all the records except for the first one were processed._______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 44 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File Figure 74 – Data load verification thru EVDRESee below for the logical flow in scenario 5 Figure 75 – Logical flow diagram for scenario 5_______________________________________________________________________Authors:Kumaraguru Sivasakthivel, SAP BPC ConsultantE-mail: kumar-guru@hotmail.comJothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation ArchitectE-Mail: JoeSaran@Gmail.comLinkedIn: http://www.linkedin.com/in/jothiperiasamy Page: 45 of 45

SAP GL Data Load for BPC Consolidation

by Jothi Periasamy on Jul 02, 2011

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SAP GL Data Load for BPC Consolidation Document Transcript