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SAP BPC NW 7.5 - Journal in Consolidated BS and P&L

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SAP BPC Nw 7.5 - Journal in Consolidated BS and P&L …

SAP BPC Nw 7.5 - Journal in Consolidated BS and P&L
Jothi Periasamy
Journal entries play an important part in a Business’s consolidation process. They are utilized to manage reporting inconsistencies arising out of currency conversion on inter- company transactions, to carry forward balances into a new year and other consolidation operations.

The consolidation process includes the collection of data from the underlying
Systems which will usually include ECC. (ERP Central Component). After the data is collected, it is prepared by carrying out manual adjustments, reclassifications, and currency translations. Validation can be run at any time in the overall process. Eliminations are the last part of the process where inter unit activities as well as consolidation of investments are performed.

Using BPC administration console and BPC for Excel, business users can create, post, UN post, repost and manage journals. As a onetime effort, users need to setup a journal template using BPC administration console and perform the journal operations using the BPC for Excel interface
Following scenarios are covered by this guide:
Journal operations
 Journal Template Creation
 Journal Enter Creation
 Journal Entry Posting, Un-Posting , Re-Posting
 Journal Reporting
 Journal Multi Entry

Published in: Education, Technology

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  • very good and useful document. Thank you very much for sharing
       Reply 
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  • Hi, interesting!

    For those who want some more insights on SAP BPC, here is a comprehensive SAP BPC NW document: http://www.expertplug.com/materials/training/bpc-nw-training-guide

    And here a BPC 10 Overview:
    http://www.expertplug.com/materials/training/bpc-10-0-overview

    You can have a look at the preview to see if it suits your needs.
    Hope you like it!
    Cheers

    Matthieu
       Reply 
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  • 1. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Journal in Consolidated BS and P&L SAP BPC NW 7.5 A Step by Step Guide Applicable Releases: SAP BPC NW 7.0/7.5 SAP BPC MS 7.0 Version 1.0 July 2011Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 1 of 48
  • 2. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Document History Version Date Description Author Version 1.0 04/23/2011 Initial Creation Jiju (Jay) Nair Version 2.0 07/31/2011 Review & Formatting Jothi Periasamy Version 3.0 09/25/2011 Added More Content Jothi PeriasamyAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 2 of 48
  • 3. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Table of Contents1. Business Scenario.......................................................................................... 42. Document Objective ....................................................................................... 53. Prerequisites/Assumptions ............................................................................. 64. Implementation Steps ..................................................................................... 95. Journal Template Fundamentals .................................................................. 126. Scenario 1: Journal entry and POST ........................................................... 207. Scenario 2: Journal UNPOST...................................................................... 338. Scenario 3: Journal Query ........................................................................... 369. Scenario 4: Journal Report .......................................................................... 4110. Scenario 5: Multi Journal Entry .................................................................. 4311. Journal entry options ................................................................................... 46Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 3 of 48
  • 4. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 1. Business Scenario Journal entries play an important part in a Business’s consolidation process. They are utilized to manage reporting inconsistencies arising out of currency conversion on inter- company transactions, to carry forward balances into a new year and other consolidation operations. The consolidation process includes the collection of data from the underlying Systems which will usually include ECC. (ERP Central Component). After the data is collected, it is prepared by carrying out manual adjustments, reclassifications, and currency translations. Validation can be run at any time in the overall process. Eliminations are the last part of the process where inter unit activities as well as consolidation of investments are performed. Using BPC administration console and BPC for Excel, business users can create, post, UN post, repost and manage journals. As a onetime effort, users need to setup a journal template using BPC administration console and perform the journal operations using the BPC for Excel interface.Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 4 of 48
  • 5. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 2. Document Objective This guide will provide all the steps necessary to create a journal template and perform different journal operations. Three journal scenarios are explained in this guide. There are other scenarios not covered by this guide. They can be explored once the fundamentals given in this guide are understood. Following scenarios are covered by this guide: Journal operations Journal Template Creation Journal Enter Creation Journal Entry Posting, Un-Posting , Re-Posting Journal Reporting Journal Multi EntryAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 5 of 48
  • 6. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 3. Prerequisites/Assumptions Model your business scenarios in BPC (Ex : Balance Sheet Modeling) Model Includes Application Set Application • Reporting Financial • Non Reporting Rate Dimensions • Category • Account • Time • Entity • Data Source • Inter Company • Report Currency Dimensions Properties Dimensions Members Configure Appropriate security settings Application Data for Balance Sheet Application Data for P&L Reports Balance Sheet P&L Input SchedulesAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 6 of 48
  • 7. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Sample Journal Entries for Consolidated Balance Sheet:Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 7 of 48
  • 8. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5SAP BPC NW 7.5 Journal Architecture:Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 8 of 48
  • 9. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.54. Implementation Steps Steps listed below apply to all the scenarios with minimal adjustments. Step # 1- Balance Sheet verification report using EVFDRE report of application data before Journal operation Step # 2- Create Journal Templates Step # 3- Create and Save Journal Entry Step # 4- Post , Un-Post , Re-Post Journal Entry Step # 5- Balance Sheet verification report using EVFDRE report of application data before Journal operationLog into BPC Admin and BPC Excel:All the exercises in the guide are performed via BPC Administration Console andBPC Excel. See below the screenshots on how to log in. There is more than oneway to log in:Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 9 of 48
  • 10. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5a) Login to BPC Admin (For Journal template creation) Step # 1 - Login into SAP BPC NW SystemsAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 10 of 48
  • 11. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5b) Login to BPC Admin (For Journal template creation) SAP BPC NW Admin Screen – After Login Into BPC AdminAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 11 of 48
  • 12. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 5. Journal Template Fundamentals Journal template is used for entering Journal data for consolidation purposes. An application can have one Journal template defined on it. Journal templates are created using BPC Administration console and required Journal operations are completed using BPC for Excel. See the screenshots in order below for navigation to access/create a Journal template in the BPC Administration Console:c) Create Journal Template though Journal Wizard a. Navigation Path : BPC Admin Application Journal WizardAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 12 of 48
  • 13. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Select Journal Wizard from the Action Pane Fig 1 - Journal Wizardd) Create Journal Template though Journal Wizard , Define Journal Template Header and Summary Details a. Navigation Path : BPC Admin Application Journal WizardAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 13 of 48
  • 14. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Select the header dimensions for the Journal template Fig 2 – Journal template creationThe Journal Wizard guides the user through the creation of the Journal templateby asking for the header and detail dimensions and their order.e) Create Journal Template though Journal Wizard , Define Journal Template Header and Summary Details a. Navigation Path : BPC Admin Application Journal WizardAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 14 of 48
  • 15. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Select the header dimension order for the journal template Fig 3 – Journal template creationThe header dimensions appear at the top (header) of the Journal template oncespecified. Please note the Detail dimensions specified – here only one dimensionspecified.f) Create Journal Template though Journal Wizard , Define Journal Template Header and Summary Details a. Navigation Path : BPC Admin Application Journal WizardAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 15 of 48
  • 16. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Select the detail dimension for the Journal template Fig 4 – Journal template creationg) Create Journal Template though Journal Wizard , Define Journal Template Header and Summary Details a. Navigation Path : BPC Admin Application Journal WizardAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 16 of 48
  • 17. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Review the summary screen for the Journal templateFig 5 – Journal template creationAfter the Journal entry parameters are specified for the template, summary isdisplayed and is saved.h) Create Journal Template though Journal Wizard , Define Journal Template Header and Summary Details a. Navigation Path : BPC Admin Application Journal WizardAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 17 of 48
  • 18. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Journal entry template being created Fig 6 – Journal template creationi) Create Journal Template though Journal Wizard , Define Journal Template Header and Summary Details a. Navigation Path : BPC Admin Application Journal WizardAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 18 of 48
  • 19. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Journal entry template completedAfter the successful save, the Journal template is displayed in the BPCAdministration tool – Journal entry template being displayed Fig 7 – Journal template displayAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 19 of 48
  • 20. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 6. Scenario 1: Journal entry and PostingJournal Entry in Excel for BPC Select the Journal entry option for creating the journal Fig 8 – Journal Entry OptionAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 20 of 48
  • 21. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Enter Data in Journal Template or Create Journal EntryJournal entry screen appears as shown below. Please note the highlighted inputareas for this particular Journal template. Journal entry fields Fig 9 - Entry fields in the Journal entry screenAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 21 of 48
  • 22. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Dimension Member Selection for Creating Journal Entry: Click on each field to select the members Fig 10 - Member selectionWhen a field is selected, you can see the members of the dimension with a rightclick.Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 22 of 48
  • 23. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Dimension Member Selection for Creating Journal Entry: Click on each field to select the submembers Fig 11 - Member input process in the Journal entry screen using menusAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 23 of 48
  • 24. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Debit and Credit Entry for Creating Journal Entry: Enter the debit and credit values in the journal template Fig 12 - Journal entry screen after data input into the key performance idicators (debit/credit)Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 24 of 48
  • 25. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Validate Journal Entry for Selected a Data Region: Invalid member entry produces an error message Fig 13 - BPC error indicating invalid (non-base member) entryAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 25 of 48
  • 26. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Save Journal Entry: Journal entry successfully saved Fig 14 - Message indicating successful save of the JournalAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 26 of 48
  • 27. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Post Journal Entry: Fig 15 - Journal is posted using the ‘Post Journal’ option Click on the post journal option for posting the journalAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 27 of 48
  • 28. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Fig 16 - BPC confirmation message on the Journal postReview Journal posting through validation report - BPC for Excel: Use the EVDRE report for observing the changes made by the journal entries Fig 17 - EVDRE report showing posting thoruhg Journal entryAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 28 of 48
  • 29. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Review Journal posting through validation report - BPC for Excel: Observe the result of journal entry Fig 18 - EVDRE report when changed to reflect non-base dimensionsIn this example, the EVDRE () is reviewed using high level members for INTCOand P_CC. As there was no data in the application, $1000 will be displayed for allInter companies under all cost centers as entered by the earlier Journal entry(DEBIT $1000)Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 29 of 48
  • 30. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Journal posting- CREDIT New entry after posting Fig 19 - Journal entry reflecting the new postIn this example, a Credit is posted to a different Intercompany and Cost centerAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 30 of 48
  • 31. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Review Journal posting through validation report - BPC for Excel: Post a credit to a adifferent company and cost center Fig 20 - EVDRE() report showing the new POST The EVDRE () report showing $1000 for the US Inter Company for Advertising costs.Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 31 of 48
  • 32. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Review Journal posting through validation report - BPC for Excel: Non-base member report Fig 21 - EVDRE() report showing the new POST for non-base membersIn this example, the EVDRE () report shows the collective result of the CREDITand DEBIT Journal entries for all Inter Companies transactions.Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 32 of 48
  • 33. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 7. Scenario 2: Journal UNPOSTSearch Journal’s for Un-Posting:Use ‘Manage Journals’ from Action Pane to bring up a specific Journal to screen Enter the journal id for searching for a specific journal Fig 22 : BPC Excel screen showing Journal SearchUse the Un-post Journal option in the Journal Options to Un-post the selectedJournalAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 33 of 48
  • 34. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Un-Post Journal: Select the unpost option for unposting a journal, Fig 23 : UNPOST optionUse EVDRE() in BPC for Excel to query the results of the UNPOST operationAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 34 of 48
  • 35. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Review Journal posting through validation report - BPC for Excel:Select the BPC Excel to review the results of the UNPOST operation Fig 24 : EVDRE() verification for the UNPOST functionAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 35 of 48
  • 36. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Scenario 3: Journal QueryExisting journals can be queried using the Excel for BPC tool. Select Journalsfrom the Action Pane. Select the journals option from the action pane Fig 25 : Journal Entry action paneAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 36 of 48
  • 37. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Open an Existing Journal:Select ‘Open an existing journal’ option Select the open existing journal option Fig 26 : Selection of opening an existing journalJournal query screen entry can be used to query for an existing journalAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 37 of 48
  • 38. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Search and Query Journal Entries: Enter the journal id for querying journals with different status Fig 27 : Journal Query ScreenAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 38 of 48
  • 39. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Search and Query Journal Entries: Enter the journal id Fig 28 : Journal Query Screen with data enteredJournals can be queried using multiple parameters like Id, APP, Description,Created By, Modified By, Posted By, Posted Status, Entry Date. In this example,Journal Id is used to query the existing journal. Journal status can be chosen asPosted, Un-posted, Deleted or All.Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 39 of 48
  • 40. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Select Journal Entries:The queried journal appears that can be selected to be opened. Click the journal query result to open Fig 30 : Opening the selected journalAfter selection, the Open option opens the selected Journal. Observe the values in the journal entry screen Fig 31 : Journal entry displayAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 40 of 48
  • 41. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 8. Scenario 4: Journal ReportTo create Journal reports, select the ‘Report on Journals’ from the action pane. Choose the report on journals from journal options in action pane Fig 32 : Journal report option in the action paneUsers can create HTML or Excel report from existing journal entries.Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 41 of 48
  • 42. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Select the Journal report option as HTML for browser Fig 33 : Journal report format selection screenNote: The Excel report format is available only for Office XP 2003 version.Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 42 of 48
  • 43. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 9. Scenario 5: Multi Journal EntryIn a multi journal entry scenario, different entries (Credit & Debit) are entered intothe same Journal screen. In the following example, the Consulting cost for USentity is entered as a sequence of credits and debits. Enter multiple lines on Credit and Debit in one journal entry screen Fig 34 : Multiple entries in a JournalAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 43 of 48
  • 44. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5After the entries are completed, the Post journal option is selected for posting theentries. A dialog box asks for confirmation to save the journal. The journal statusnow appears as ‘Updated’. Select the post journal option to save all the entries Fig 35 : Confirmation message for saving the entries Observe the save journal message Fig 36 : Journal saving messageAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 44 of 48
  • 45. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 Select the ‘yes’ option for posting the journal Fig 37 : Dialogue box prompting for Journal Post/Unpost Observe the results of the journal post Fig 37 : Journal post confirmation messageThe dialogue box confirms that Multiple entry journal has been posted.Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 45 of 48
  • 46. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5 10. Journal entry options Journal Function Operation UNPOST The original entry to the application is reversed REPOST Journal values are reentered to the InfoCube if the data was deleted. DELETE Journal entries that are posted or un-posted are changed to delete status. When these journals are saved, they are deleted permanently. REOPEN Reopens one or more Journal entries into a new Journal in the subsequent period Advance Operations Please feel free to contact us directly Business Alignment Please feel free to contact us directlyAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 46 of 48
  • 47. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Journal Advanced Options and Business Alignment: This document has been created as a “Jump Starting” guide for business users/SAP BPC technical consultants to better understand SAP BPC NW 7.5 journal implementation steps “end-to-end”. This document may or may not provide enough functional and technical details for Journals Advanced Options and also Business Alignment with Journals for such details please feel free to call or mail us. Please feel free to contact us for any deeper detailed discussion around Journals implementation in SAP BPCJiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamyAuthors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 47 of 48
  • 48. Journal in Consolidated Balance Sheet and P&L - SAP BPC NW 7.5Disclaimer:These materials strictly discuss our implementation expertise, and sample codingused our implementation or other information that does not include us officialinterfaces and therefore is not supported by us. Changes made based on thisinformation are not supported and can be overwritten during an upgrade.We will not be held liable for any damages caused by using or misusing theinformation, code or methods suggested in this document, and anyone usingthese methods does so at his/her own risk.We offers no guarantees and assumes no responsibility or liability of any typewith respect to the content of this technical article or code sample, including anyliability resulting from incompatibility between the content within this documentand the materials and services offered by us. You agree that you will not hold, orseek to hold, we responsible or liable with respect to the content of thisdocument.Authors:Jiju (Jay) Nair, PMPSAP EPM/BPC ConsultantE-mail: jaynair@mail.com Jothi Periasamy Chief Architect for SAP HANA/BPC/BI/BOBJ SAP EPM/BI/EIM Subject Matter Expert Finance Transformation Architect Phone: (916)-296-0228 E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy 48 of 48