Your SlideShare is downloading. ×
Papyrus Spring 2008
Upcoming SlideShare
Loading in...5

Thanks for flagging this SlideShare!

Oops! An error has occurred.


Introducing the official SlideShare app

Stunning, full-screen experience for iPhone and Android

Text the download link to your phone

Standard text messaging rates apply

Papyrus Spring 2008


Published on

Papyrus Spring 2008

Papyrus Spring 2008

Published in: Education, Technology

  • Be the first to comment

  • Be the first to like this

No Downloads
Total Views
On Slideshare
From Embeds
Number of Embeds
Embeds 0
No embeds

Report content
Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

No notes for slide


  • 1. I N T E R N AT I O N A L A S S O C I AT I O N O F M U S E U M FA C I L I T Y A D M I N I S T R AT O R SVOLUME 9NUMBER 1 PAPYRUS SPRING 2008Sneak Preview of IAMFA Benchmarking Workshopby Stacey WittigThe 2008 IAMFA Benchmarking Best Practices Workshop is Following a warm welcome from IAMFA President Guyscheduled for September 14, 2008. If you haven’t attended a Larocque, participants went on a virtual tour of cultural insti-workshop for some time, you may not be able to visualize tutions around the world. In a flurry of colorful PowerPointthe action, focus, and synergy of your FM peers discussing slides, a representative from each institution explainedproblems and solutions in a closed room . . . armed with changes to their facility in the past year, admitted to alaser pointers. benchmarking issue they would like to improve on, and If we take a quick look behind the doors of the Best bragged about a benchmarking issue at which they excel.Practices workshop that was held in Ottawa last September, The short five-minute presentations were an excellentwe’ll get a sneak preview of what you won’t want to miss way for participants to better get to know one another.this coming year. They learned that, after almost 150 years, the Art Institute of The Best Practices Workshop, usually held the day prior to Chicago will finally be connected to the adjacent Millenniumthe IAMFA Annual Conference, gives benchmarking partici- Park. Patrick Jones had been up to his ears preparing forpants a forum for reviewing the documentation and discussing the groundbreaking ceremony for the Renzo Piano-designedsurvey trends and results. continued on page 2 INSIDE THIS ISSUE Letter from the Editor . . . . . . . . . . . . 4 Message from the President . . . . . . . 6 Carbon Saving at the Natural History Museum London: CIBSE— 100 Days of Carbon Saving . . . . . . . . 9 Overview: Application of Molecular Filtration for Artefact Preservation . . . . . . . . . . . . 10 Proposals for the Labelling of Buildings . . . . . . . . . . . . . . . . . . . 14 Energy Star Roofs are Cool . . . . . . . 15 IAMFA Annual Conference London 2008 Draft Programme . . . 18 Separated by a Common Language! . . . . . . . . . . . . . . . . . . . . 21 Existing Building Commissioning . . 22 IAMFA Affiliation with ICOM . . . . . 25 United States Library of Congress—Archival Storage Facility, Fort Meade . . . . . . . . . . . . . 27 Member News . . . . . . . . . . . . . . . . . 30 Regional Chapters Update . . . . . . . 32John de Lucy of the British Library, Frank Brown of the National Gallery in London andJack Plumb of the National Library of Scotland are riveted to Jim Moisson of the Harvard IAMFA Members—Organizations . . 34University Art Museums.
  • 2. Sneak Preview of IAMFA Benchmarking Workshop — continued from page 1pedestrian bridge happening that Joe May revealed how the Gettyweek. While Franz Vincent of the Center saved $31,000 with the Com-Brooklyn Art Museum discussed the mercial Lighting Efficiency Offer (CLEO)challenges of keeping water out of one-time rebate program, and savedhuge skylights, Kevin Streiter lamented an additional $21,000 per year inthe 750 skylights at the High Museum energy costs.of Art, and maintenance of the sedum The IAMFA Energy Building Labelsroof on the Piano-designed structure. program was reviewed by Jack Plumb. Jim Duda of the Library of Congress The program would help identifyproclaimed, “Let the champagne out of energy use while encouraging energy-the bottle so everyone can enjoy it,” Keith McClanahan of Facility Issues, Inc., savings projects. By accrediting thewhile describing digital access of the reviewing the outcome of the 2007 labels, IAMFA could gain positivelibrary’s collections. Donald Battjes Benchmarking Exercise. public awareness. He explained thatdetailed expansion of the Renzo Piano- most of the information required todesigned building at the Los Angeles produce an Energy Building Label is ments of each institution to industryCounty Museum of Art. (Seeing a already provided within the existing average performance measurements.trend here?) Benchmarking Exercise. Dean Marshall of the National Gallery John de Lucy presented the Britishof Australia brought photos of their IAMFA Members Share Library’s use of handhelds with$92-million entrance project. Jack Plumb “Best Practices” Computer-Aided Facility Managementjoked that the Library of Scotland is a After spending time networking over (CAFM). He recommended the ease“fur coat with no knickers . . . but it’s lunch, the group reconvened for more of handhelds for measuring the per-won lots of architectural awards.” “Best Practices Presentations”. The best formance of cleaning and custodial, When Bob Morrone of the Philadel- practices had been reviewed and chosen mechanical and electrical, and cateringphia Museum of Art announced, “Our by the IAMFA Benchmarking Steering incentive-based 173,000-square-foot Perelman Build- Committee. The presenters shared “Predictive Condition-Based Main-ing opened yesterday,” a collective gasp information from their organizations tenance” was discussed by Dan Davieswent up, as if all were wondering how that could be used to make more of the National Zoological Park as hehe ever made it out of Philly in time effective decisions on the planning, wielded a laser pointer.for the Benchmarking Workshop. designing and managing of other According to their feedback forms, Next, Keith McClanahan—founder cultural institutions. many of the participants enjoyed theof Facility Issues, the consulting firmspecializing in benchmarking ser-vices—examined the survey results for2007 and offered his recommenda-tions and comments. “Overall trendsinclude reducing energy costs andconsumption and the effective useof out-tasking,” he said. “FacilityManagers are increasing their use ofoccupancy surveys. Most are web-based and job ticket closure surveys.We’re seeing higher frequency rates(of the surveys) to provide moretimely information.” This year’s benchmarking study alsomeasured and linked costs of serviceswith customer evaluation of the qualityof those services. Each participantreceived individualized survey resultswhich included charts and graphs ofindustry averages, ratios and trends that Harry Wanless of the British Library makes a point, while Jon Roodbol of the Royal Britishcompare the performance measure- Columbia Museum evaluates survey results.2
  • 3. “Hot Topics and Emerging Issues”sessions where they bantered about What is Benchmarking?critical issues related to Maintenance,Security, Business Continuity and • Benchmarking is a method of improving performance by comparing your own operationsPandemic Planning. Following Keith with those of others who perform better in some respects, and you can identifyMcClanahan’s presentation, “Ideas possibilities for improvement.on How to Use this Information”, the • The manager who learns how other people do things and why they get better results,“Town Hall Discussion” provided can apply the lessons to his or her own area of responsibility.opportunities for lively interaction. • Benchmarking is a method of improving operations. In essence it consists in looking Later, Kelly Bridge of The Getty and learning from others by comparing yourself with them.Center shared, “Much as I enjoyed the • Performance and behavior are not static; they change with time. Benchmarking isIAMFA conference’s excellent presen- therefore a long-term process. It is a method that involves the whole organization in searching for the best practice outside the company.tations, eye-opening tours and extra- Quoted from The Benchmarking Workbook by Bengt Karlöf.ordinary meet-and-greet sessions, © 1995 John Wiley & Sons Limited. Reproduced with permission.the Benchmarking presentation andaccompanying print-outs were my most Why Benchmark?valuable take-away.” Don’t miss this valuable opportunity • To practice continuous join the upcoming 2008 IAMFA • To find best practices that lead to superior performance.Benchmarking Exercise. Go to http:// • To add value to current FM • To identify strengths and weaknesses.REG_IAMFA.asp. to register now. • To establish goals and action plans (strategic planning).And don’t forget to pack your laser • To support business cases for change.pointer! • To identify institutions with best practices. • To gain access to the executive floor.Stacey Wittig is a freelance writer • To justify costs and practices.and the Marketing Director for • To reduce costs.Facility Issues. She may be reached • To network and exchange ideas with your peers from around the of the 2007 IAMFA Benchmarking Exercise come together at Ottawa’s famous Fairmont Château Laurier hotel. 3
  • 4. Letter from the Editor Day 3 will have a Sustainability theme. for the London conference were also These themes encompass the issues that in attendance, and each described their Joe May Editor, Papyrus seem to be most on our mind these company’s service offerings. days as we strive to operate with tighter You may or may not be aware that budgets and changing priorities. In the conference registration fee thatUpdate from the Mid-Year addition to these topics for the fall con- each of us pays to attend the annualBoard of Directors Meeting ference, the Board also felt it important IAMFA conference covers just part of that members visit as many institutions the total cost of putting on the con-Greetings from the Getty Center in as practical, to gain a broad under- ference. In recent years, we have madeLos Angeles, California. I hope that standing of the different conditions in significant progress in refining ouryou enjoy this Spring 2008 edition which we operate. In London, we will approach for reaching out to sponsors,of Papyrus, and that you will learn visit and attend presentations at six and it is obvious from the excellentsomething new from it. venues, including the British Museum, sponsorship results thus far this year, I recently had the pleasure of join- the National Maritime Museum, the that the process is providing benefitsing the other IAMFA board members Royal Observatory, the National Gallery, to both sponsors as well as the mem-in London for our mid-year Board of the British Library, and the Natural bers of IAMFA. IAMFA members willDirectors meeting. As you may already History Museum. All are world-class have an opportunity to meet the con-know, the Board meets throughout the cultural institutions with unique ference sponsors this fall, as each willyear by means of conference calls to collections and operating conditions. introduce the event or thediscuss issues related to the organization, During the Board’s visit to the British presentation that they are sponsoring.but our meeting during the annual fall Museum, we had the opportunity to sit I think it is also worth mentioningconference and our mid-year Board in on the annual meeting of the UK’s that one sponsor, Norland Managedmeeting are the only times each year IAMFA members. This year’s sponsors Services, made a 12.5-ton CO2 offsetthat we can actually meet in person anddiscuss the business of the organization.The mid-year Board meeting has theadded benefit of providing us with anopportunity to meet with members ofthe Conference Planning Committee,and to review plans for the upcomingfall conference. Our annual conferenceis the best opportunity for members toshare their ideas, experiences, questions,and challenges with their piers fromother cultural institutions. The annual Benchmarking meeting,which is held on the day precedingthe start of the conference, focuses onissues that affect most of us, includingthe rising cost of energy. We heard thismentioned on numerous occasionsduring the Los Angeles conference in2006, and then again last fall in Ottawa.Day 1 of this year’s conference willhave the theme of Energy Managementand Cost Control. The Board agreed thatthis is an issue that we are all dealingwith, and this focus will be beneficial. Clockwise from lower left: Guy Larocque of the Canadian Museum of Civilization and Day 2 of the London conference will Canadian War Museum, John de Lucy of the British Library, Joe May of the J. Paul Gettyhave themes of Facilities Management Trust, Jim Moisson of the Harvard University Art Museums, and Rich Kowalczyk of the& Contracts, and Capital Projects, and Smithsonian National Air and Space Museum.4
  • 5. contribution to counter emissions gen- has helped us target opportunities forerated by the Board’s travel to and from improvement as we have taken steps IAMFA/ PapyrusLondon to attend the board meeting. to become leaner. I would encourage SPRING 2008This offset was made through the those who have not yet participated inSand Martin Wood Project. the Benchmarking Exercise to become Editor Lastly, I want to introduce two topics involved this year. Joe May J. Paul Getty Trustnew to this edition of Papyrus. Many of You will also see a new Memberyou participate annually in the IAMFA News section in Papyrus. Because so Papyrus CorrespondentsBenchmarking Exercise, and each year many of us meet each year at the con- Glynnan Barhamwe meet for a day-long Benchmarking ference, and many bring spouses who Donald J. Battjesconference on the Sunday prior to the attend the guest program, we have John de Lucystart of the IAMFA conference. Please developed friendships that go beyondtake time to read Stacey Wittig’s recap our discussions of business processes. Mark DeMairoof the Benchmarking Exercise in Ottawa. As I mentioned in the last issue of Chris EcobWe would like this to be a standard Papyrus, please keep us all up-to-date Rebecca T. Ellisarticle each year in the spring edition with news about your institution (and Neal Grahamof Papyrus. Participation in the Bench- you!). One of the greatest benefits to Guy Larocquemarking Exercise has increased nicely IAMFA members is the collegial rela- Ian MacLeanover the past few years, and I hope tionships that we develop over the Joe Maythis recap will encourage even more to years in the organization. We are all Jon W. Nethertonparticipate in 2008. At the Getty Center, very interested in hearing news aboutwe have plotted and tracked this data each other. Jack Plumbannually now for six years, and have Thank you to all who have con- Richard Reinertused it extensively to gauge our oper- tributed to this edition of Papyrus! Richard Stomberating costs and practices with others Harry Wanlessin the fine arts category, as well as Joe May Stacey Wittigwith the entire group as a whole. It Secretary, IAMFA and Editor of Papyrus Design and Layout Phredd Grafix Editing Artistic License Spanish Editor Fernando Pascal Printed in the U.S.A. by Lake Litho ISSN 1682-5241 Statements of fact and opinion are made on the responsibility of authors alone and do not imply an opinion on the part of the editors, officers, or members of IAMFA. The editors of IAMFA Papyrus reserve the right to accept or to reject any Article or advertisement submitted for publication. While we have made every attempt to ensure that reproduction rights have been acquired for the illustrations used in this newsletter, please let us know if we have inadvertently overlooked your copyright, and we will rectifyThe UK Annual meeting of IAMFA members, including the London conference sponsors the matter in a future issue.and the IAMFA Board of Directors. 5
  • 6. Message from the President Guy Larocque, President of IAMFAForging IAMFA’s Networks enough the importance of networkingAt IAMFA’s mid-year Board of Directors and the opportunities that this brings. IAMFA Board of Directorsmeeting in London this past February, IAMFA has a mandate to promote and foster communications between PresidentI was reminded once again of the great facilities professionals at museums Guy Larocquevalue that networking brings to our Canadian Museum of Civilization as well as at other cultural facilities,members. After a presentation by one and Canadian War Museum enabling IAMFA members to becomeof the 2008 conference sponsors to the Gatineau, Canada more informed and better equippedlocal IAMFA chapter meeting, the Facility to serve their institutions. These net-Manager of one of the London museums working opportunities are particularlycame up to me and asked if I could V.P., Administration useful in helping facility administratorsput him in touch with someone from Richard Kowalczyk to set and achieve standards of excel- Smithsonian Institutionthe Canada Aviation Museum, in order lence and quality in the design, con- Washington, D.C., USAto learn how some of their aircraft on struction, operation and maintenance were suspended from their of all classes of cultural facilities.ceilings. I simply asked him to turn The 2008 IAMFA Annual Conference V.P., Regional Affairsaround so that I could present him to in London, England will provide another John de Lucyour Vice-President of Administration, great opportunity for members to renew The British LibraryRichard Kowalczyk, who was standing acquaintances and make new contacts, London, U.K.right behind him. Of course, given that while also benefitting immensely from john.delucy@bl.ukRichard is the Chief, Preservation and the learning opportunities that will beRestoration for the Smithsonian National presented there. The Board of Directors TreasurerAir and Space Museum, he was able has met with the conference organizing Jim Moissonto provide invaluable advice from his Harvard University Art Museums team and visited the sites, and hasexperiences and specialized knowledge Cambridge, MA, USA been given a taste of the venues that james_moisson@harvard.eduregarding the same issue at his own await the members. The Board hasfacility. Not only was Richard’s advice given the conference organizing teamimmediately helpful to our Facility Secretary and Papyrus Editor a resounding thumbs-up, and we all Joseph MayManager, but the new alliance that look forward to what is shaping up to J. Paul Getty Trustwas formed between them will be of be an outstanding IAMFA conference. Los Angeles, CA, USAmutual benefit to both of them, and I strongly encourage you all to JMay@getty.eduto their institutions, in future. attend the conference in London this This is but one small example of September, to participate in the Yahoo Chairman — Conference 2008how IAMFA activities can create an group communications forum on our John de Lucyopportunity for us all to make valuable website, and to take part in your local The British Librarycontacts, and to share our knowledge chapter meetings—all with the goal of London, United Kingdomand experience. Whether the informa- continuing to forge IAMFA’s networks john.delucy@bl.uktion gained from these encounters pays to everyone’s mutual immediately or at some time down For additional contact information,the road, or leads to other contacts in Guy Larocque, P. Eng. please visit our website at www.iamfa.orgour field of work, we cannot emphasize President, IAMFA6
  • 7. Mot du présidentForger les réseaux de riences. Que l’information obtenue par Je vous encourage tous fortementl’IAMFA ces rencontres porte fruit immédiate- de participer à la conférence à Londres ment, à un moment future ou elle mène en septembre de cette année, de par-À la réunion de mi-année du Conseil à d’autres contacts dans ce domaine de ticiper au forum de communicationd’administration de l’IAMFA à Londres travail, nous ne pouvons pas mettre Yahoo disponible sur notre site web eten février dernier, on m’a rappelé suffisamment d’emphase sur l’impor- de participer dans les rencontres deencore une fois la grande valeur que le tance du réseautage entre gestionnaires vos chapitres locaux, le tout dans letissage des liens apporte à nos membres. de bâtiments et des opportunités but de continuer de forger les réseauxAprès une présentation par un des qu’il apporte. d’IAMFA pour le bénéfice mutuel decommanditaires de la conférence 2008 L’IAMFA a le mandat de faire la tout le monde.à la réunion du groupe local de l’IAMFA, promotion et de parrainer les com-le gestionnaire de bâtiment d’un musée munications entre les professionnels Guy Larocque, Ing.à Londres m’a approché et m’a demandé dans les musées et organisations Président, IAMFAsi je pouvais le mettre en contact avec culturelles. En faisant ainsi, l’IAMFAquelqu’un du Musée de l’aviation du permet à ses membres d’être mieuxCanada. Il désirait apprendre comment éduqués et mieux équipés pour servir Regional Chaptersce musée faisait la suspension à partir la mission de leurs institutions. Ces Atlanta, U.S.A. Kevin Streiter, High Museum of Artdu plafond de leurs avions en exposi- opportunités de réseautage aidenttion. Je lui ai tout simplement demandé Australia en particulier les administrateurs de Kim Reason, Museum Victoriade se retourner pour que je puisse le bâtiments à rencontrer leurs objectifs, Bilbao, Spainprésenter à notre Vice président de de fixer et de maintenir des normes Rogelio Diez, Guggenheim Museuml’Administration, Richard Kowalczyk, d’excellence et de qualité dans le Chicago, U.S.A. William Caddick, Art Institute of Chicagoqui se tenait debout juste derrière lui. design, la construction, l’opération Hawaii, U.S.A.Comme de raison, Richard qui occupe et l’entretien de toute les classes de Robert White, Honolulu Academy of Artsle poste de Chef, préservation et restau- bâtiments culturels. La conférence Los Angeles, U.S.A.ration au Musée national de l’air et de annuelle 2008 d’IAMFA à Londres en Joe May, J. Paul Getty Trustl’espace du Smithsonian pouvait lui Angleterre sera encore une fois une New England, USA John H. Lannon, Boston Athenaeumfournir des conseils inestimables à autre belle opportunité pour permettre New York, USApartir de son expérience et de ses con- aux membres de renouveler leurs Mark Demairo, Neue Galerienaissances spécialisées en ce qui a trait connaissances, de faire de nouveaux New Zealandà ce même type de défi qu’il encoure contacts et de bénéficier énormément Patricia Morgan, Auckland Art Gallerydans sa propre institution. Non seule- des occasions de se ressourcer qui se Ottawa-Gatineau, Canada Ian MacLean, Canada Science andment les conseils de Richard se sont présenteront à eux lors de cet événe- Technology Museum Corporationavérés immédiatement profitables à ment. Le Conseil d’administration a Philadelphia, U.S.A.notre gestionnaire de bâtiment, mais Richard Reinert, Philadelphia Museum rencontré les membres de l’équipe of Artla nouvelle alliance qu’ils ont formé organisatrice de la conférence, a visité San Francisco, U.S.A.sera de bénéfice à eux et à leurs les sites et a eu un aperçu des événe- Joe Brennan, San Francisco Museum ofinstitutions dans les années à venir. Modern Art ments qui attendent les membres. Le Ceci n’est qu’un petit exemple de United Kingdom Conseil a donné à l’équipe organisatrice Bill Jackson, National Library of Scotland,comment les activités de l’IAMFA peu- de la conférence un haut la main Edinburghvent créer des opportunités pour la enthousiaste et nous attendons avec Washington/Baltimore, USA Robert Evans, Hirshhorn Museum &création de contacts et pour permettre impatience ce qui s’annonce à être une Sculpture Gardenle partage de connaissances et d’expé- conférence IAMFA des plus prometteuse. 7
  • 8. Mensaje del PresidenteEstableciendo redes de de forma inmediata o más adelante, o foro de comunicaciones de Yahoocontactos en el seno de que permita establecer otros contactos groups disponible en nuestro sitio web en nuestro ámbito de trabajo. No y participar también en las reunionesla IAMFA podemos subrayar suficientemente la de su capítulo local a fin de seguirEn la reunión de la Junta Directiva estableciendo redes de contactos en importancia de establecer redes dede la IAMFA de mediados de año el seno de la IAMFA que beneficien a contactos y las oportunidades que secelebrada en Londres (Inglaterra) el todos los miembros. crean de ese modo.pasado mes de febrero, pude com- El mandato de la IAMFA es promoverprobar una vez más el gran valor que Ing. Guy Larocque y fomentar las comunicaciones entretiene para nuestros miembros el estable- Presidente de la IAMFA profesionales de instalaciones encimiento de contactos. Tras una presen- museos, así como en otro tipo detación de uno de los patrocinadores instituciones culturales. Se ha demo-de la conferencia 2008 durante la strado que de ese modo la IAMFAreunión del capítulo local de la IAMFA, permite a sus miembros estar mejorel Administrador de Instalaciones de informados y dotados de mejoresuno de los museos de Londres se me herramientas para cumplir con laacercó y me preguntó si podía ponerloen contacto con alguien del Museo misión de sus instituciones. Estasde la Aviación de Canadá que pudiera oportunidades de establecer redes deexplicarle cómo habían suspendido contactos ayudan de forma particulardel techo algunos de los aviones a los administradores de instalacionesexpuestos. Simplemente le pedí que se en sus esfuerzos para establecer ydiera la vuelta para poder presentarle lograr normas de excelencia y calidad ena nuestro Vicepresidente de Admini- el diseño, construcción, funcionamientostración, Richard Kowalczyk, parado y mantenimiento de todo tipo dejusto detrás de mí. Por supuesto, instalaciones culturales.Richard, en su calidad de Jefe de La Conferencia Anual 2008 dePreservación y Restauración del la IAMFA en Londres (Inglaterra) Don’t forgetMuseo Smithsonian Nacional del Aire ofrecerá a los miembros otra gran oportunidad para retomar contacto to registery el Espacio pudo darle valiosísimosconsejos gracias a su experiencia y con colegas que ya conocen, establecer forconocimientos especializados sobre esa nuevos contactos y aprovechar a fondomisma cuestión en su propio museo. las oportunidades de aprendizaje que se pondrán a su disposición. La Junta IAMFANo sólo los consejos de Richard resul-taron de gran utilidad inmediata a Directiva se ha reunido con el equipo LONDONnuestro Administrador de Instalaciones, organizador de la conferencia, hasino que la nueva alianza que ambos visitado los sitios y se ha familiarizado 2008establecieron será mutuamente bene- con los lugares propuestos para acoger 14–17 Septemberficiosa tanto para ellos como para sus a los miembros. Ha dado al equipoinstituciones en el futuro. organizador de la conferencia su más Éste no es sino un pequeño ejemplo rotundo visto bueno y todos aguar-para ilustrar de qué modo las actividades damos con impaciencia lo que promete See page 17de la IAMFA pueden crear oportuni- ser una extraordinaria conferencia de for details.dades para establecer contactos y para la IAMFA.intercambiar conocimientos y exper- Los animo vivamente a todos a asistiriencias. Puede que la información a la conferencia en Londres el próximo en estos encuentros dé fruto mes de septiembre, participar en el8
  • 9. Carbon Saving at the Natural History Museum London CIBSE—100 Days of Carbon Saving By Glynnan BarhamSeven hundred organisations signed up on monitoring the savings made from A dedicated e-mailfor the Chartered Institute of Building any implemented measures. address was also established, and staffServices Engineers’ (CIBSE) 100 Days To support the Natural History directly e-mailed queries, commentsof Carbon Saving campaign, aimed Museum’s campaign, it was recognised and competition responses to ourat cutting carbon emissions in their that it was essential to have a clear way 100 Days team.workplaces between September and of illustrating the amount of carbon For the Museum, the 100 DaysDecember 2007. For the second year dioxide (CO2) to be saved. One of campaign focused on real, measurablerunning, the Natural History Museum in the most recognisable aspects of the improvements in reducing carbonLondon was one of those demonstrating Museum is its Central Hall—this became emissions, while also ensuring that theits commitment. the focus for our savings. A target was message was disseminated to all staff The 100 Days campaign aims to help set to save the equivalent of four Central and not just to those with access toparticipants realise the carbon-saving Hall volumes of CO2 (each calculated at the intranet. Some of the decisions wepotential of their workplace, while 60 tonnes); however, at the end of the made to make these improvementsencouraging behavioural changes in campaign, we had doubled this target and communicate the message provedstaff, and managerial initiatives designed with over eight halls’ worth (approxi- a little controversial—in particular, theto reduce carbon emissions from their mately 480 tonnes) of savings achieved. use of energy to power an informationbuildings. This is achieved by encourag- Using the Central Hall measure- screen at the Museum staff entranceing businesses and organisations to ment provided staff with a visible image to deliver weekly campaign messagesimplement simple no- or low-cost carbon to use in reporting against our mon- and progress.reduction measures during the 100-day itored progress, with the Central Hall The Museum’s security team imple-period. In order to track carbon-savings ‘gauge’ becoming the focal point of mented a ‘night-time zero’ project bylevels, particular emphasis is placed our dedicated 100 Days intranet site. continued on page 13The 100 Days team publicised the event ina key central Museum location. The Natural History Museum’s 100 Days team at the information screen. 9
  • 10. Overview: Application of Molecular Filtration for Artefact Preservation By Chris EcobIntroduction pollutants (particles and chemicals) degree, paper—are problematic. WoodThe principal functions of museums, may be required. may be part of the collection or partart galleries, libraries and archives are of the building fabric or fitments. Theto provide an interface between col- situation is compounded if the wood Why Molecular Filters in is in the form of a reconstituted productlections and the public, and to preserve Museums and Art Galleries? that incorporates a formaldehyde-artefacts for future generations. Conditions for employees and the Many artefacts are susceptible to irre- phenolic resin. These materials degradeviewing public should be comfortable versible damage caused by molecular and continuously emit hazardousand healthy, so buildings are normally (chemical) pollutants. There are two chemicals, including formic acid,ventilated. “Fresh” air from outside sources of pollutants: external and acetic acid and formaldehyde. Theseenters a modern facility through a internal to the building. The external can damage other items, particularlyforced ventilation system. To preserve sources are most significant, both in metals such as lead, copper, zinc andtheir condition, artefacts also require terms of concentration and potency. glass (2). It is noteworthy that, follow-a particular environment, but these Key examples are traffic fumes, power ing observations of damage and studiesconditions can be more critical than generation, and industry (1). Internal into root causes, most collections havethose required by humans. Depending sources are less obvious, but to some striven to eliminate artefact storageon the artefacts, close control of tem- artefacts, equally harmful. Cellulose- in wooden containers—or at leastperature, relative humidity and airborne based items—i.e., wood and, to a lesser transfer the most susceptible objects to other storage methods. When considering the effect of molecular pollutants, the dose effect Table 1 is applicable: both the concentration Pollutants, sources and effects and the period of exposure need to Pollutant Source Effect and Reason be taken into account. Sulphur dioxide External Sulphur impurities Blackening of old paintings. Colour in vehicle and pigments, which incorporated The Application of boiler fuels oxides of lead and chromium, are converted by sulphur dioxide to Molecular Filters sulphides, which are black in colour. Molecular filters can significantly reduce Corrosion of metal objects (bronzes) levels of harmful pollutants within gal- and stone sculptures (limestone, leries. In a typical ventilation system, marble). Sulphur dioxide combines filters can be installed in the fresh with water vapour in the air, (make-up) air supply system and/or resulting in a mild acid solution (sulphurous). in the recirculation (return) air system. Since the major sources of contaminant Oxides of External Vehicle exhausts, Corrosion of metal objects (bronzes) nitrogen industrial Sources and stone sculptures (limestone, gases are external to the building, it marble). Oxides of nitrogen combine should be a priority to apply filtration with water vapour in the air in the supply air system. Molecular resulting in a mild acid solution filters in this location are challenged (nitrous). with the highest levels of pollutants, Ozone External Interaction of air, Accelerated ageing of paper, and they must operate with high effi- UV light & other textiles, leather and other organic VOCs materials. Ozone is a strong ciency on a “single-pass” basis. Such oxidising agent. filters are typified by a robust design and high weights of adsorbent. Filters Organic acids Internal Wood board, Corrosion to metals (lead, copper, (formic, acetic) paper, wood zinc) and glass, damage to other in the fresh air system have no impact organic items, damage to calcium- on pollutants from internal sources. Formaldehyde Internal Wood board, based materials; e.g., shells and paper, wood, Molecular filters in the recirculation preservatives system handle lower concentrations of residual pollutants, while also handling10
  • 11. pollutants from internal sources and The consequences of poor mecha- materials are typified by standard gradesoperating on a multi-pass basis. It is nical sealing in a molecular filter are of activated carbon. By contrast,possible, and in some cases desirable, to shown in Figure 1. The graphs show “Specific Target” adsorbents selectivelyutilise filters which are able to effectively the efficiency against time curves for adsorb some of the molecules con-scavenge the low concentrations of two different filter concepts that use sidered difficult to control with standardgases. These will be filters utilising similar amounts of the same filter activated carbon. These materials willrelatively low weights of adsorbent, media. The assumption is made that, probably have limited or no capacitybut the adsorbent is present in a very when the filter media is new, it should for other types of molecules outside thefinely divided form and operate using be capable of providing virtually 100% target. Specific Target adsorbents area mechanism of Rapid Adsorption removal efficiency. The curves are very typified by standard activated-carbonDynamics (RAD). typical, in that efficiency progressively materials that have been modified by To achieve maximum removal effi- declines with time until the point when the addition of chemicals to enhanceciency and effective lifetime, it is essen- all the capacity is consumed and effi- their capacity towards the target mole-tial that, for any filter, an engineered ciency has fallen to zero. Of course, the cule(s). Other adsorbents, such as thoseapproach is taken to eliminate internal practical end of life is reached long based on activated alumina, have beenleaks or bypass (see following section). before efficiency has fallen to zero. used. However, a definitive study In practice, the selection of filter In this case, we assume an acceptable in the UK concerning the controltype and filter location has to take into final efficiency value of 50%. of atmospheric sulphur dioxide inaccount the collection, available space, museums concluded that both stan-permissible pressure loss, available Adsorbents dard activated carbons made frombudget and serviceability. Molecular coconut shell and a coal-based carbon Molecular filters use adsorption pro-filtration may also be applied locally; impregnated with copper oxide per- cesses to remove chemical pollutantsi.e., in storage rooms (recirculation formed “significantly better” than a from air. There are many commercialunits) or in display cases. proprietary activated alumina adsorbent adsorbents available that have different impregnated with potassium permang- properties and varying levels of per- anate (4). It has also been demonstratedThe Effect of Mechanical formance. The adsorbents fall into two that activated alumina-based adsorbentsLeakage on Initial Efficiency broad categories: “Broad Spectrum” and have little or no removal capacity “Specific Target”. Broad Spectrum adsor-and Effective Lifetime towards ozone. (5). The advantage bents have an affinity for a very wideAs with any filter, the elimination of of alumina-based materials may be in range of organic vapours; however,by-pass or mechanical leakage is the control of carbonyl compounds. their capacity for true gases (boilingessential if the full potential of the point < 0 deg. C) may be limited. These continued on page 12device is to be realised. The perfor-mances of commercial filter installationsdiffer widely in this regard. The bestperformers are those filters which Initial Typical graph of Efficiency against Lifetime for 2 Filter Conceptsutilise a positive sealing and locking efficiency values for themechanism to secure them into their 2 filterholding frame. The industry benchmark systems 99% and 85% 100filter uses a cylindrical filter design with Camcarb efficiency still at 75%, Due to leaks 90 when Vee cassette filtera “press and twist” fitting system similar in Vee efficiency has dropped to 50% cassette filter 80to a bayonet light fitting. This method (replacement value)ensures effective and durable com- 70 Efficiency (%)pression of the seal, and permanent 60elimination of leaks. Conversely, systems 50 Cylinder (Camcarb) filter with zerowhere plastic Vee cassettes or trays 40 mechanical leakageslide into loose-fitting sheet metal 30housings are at the bottom end of the 20 Lifetime at 50% final efficiency is Vee cassette filter ~6000 hrs for Vee cassette filter with 15%performance range. Mechanical leakage system and ~8000 hrs for Cylinder mechanical leakage 10rates have been measured, using non- (Camcarb) -30% more life 0destructive tests with cyclohexane, as 0 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000high as 15% or even 20%. A leakage Lifetime (hours)rate of 15% can shorten lifetime by asmuch as 30%. Figure 1: The effect of mechanical leakage on initial efficiency and effective lifetime. 11
  • 12. Overview: Application of Molecular Filtration for Artefact Preservation — continued from page 11Support ServicesFollowing the installation of molecular Table 2filters, users should have two key A summary of adsorbents used in artefact preservation applicationsquestions: Base Removali) Is the filter still in specification Material Material Type Mechanism Target Gas (or providing in-specification Coconut shell downstream conditions)? Coconut shell Sulphur dioxide, Broad spectrumii) How much longer will the filter Coal ozone, VOCs remain in specification (or what Carbon Coal is the residual lifetime)? Sulphur dioxide (high Coal with copper oxideThese questions may be answered by capacity), nitrogen impregnation Chemical dioxide, ozonea combination of air-quality measure- adsorptionments1 and condition analysis of samples Coal with potassium Acid gases (high bicarbonate impregnation capacity), ozoneof the molecular filtration media. Alumina / potassium Acid gases, Many techniques are available to permanganate impregnation Chemical formaldehydemeasure air quality, varying in sophis- Alumina Alumina / potassium adsorption/ broad spectrum Acidic gases,tication and cost. The two fundamental permanganate blended with formaldehyde, VOCsmethodologies are dynamic and passive carbonsampling. Dynamic-sampling techniquesare more expensive, but may providereal-time measurements. In museumsand art galleries, conditions should In the second, the residual capacity of sophisticated tests are available; morebe relatively stable, and it is usually the media is assessed against a stan- detailed information is required.acceptable to use a passive-sampling dard solvent vapour stream. In bothtechnique. This methodology involves cases, data is compared to correspond-exposure of a sensor over a period of Standards Relating to ing values for new carbon, as well astime (one month), followed by a labo- for carbon that would be considered Gallery Conditionsratory analysis. The technique retro- exhausted. To obtain maximum benefit, There are no widely applied standardsspectively reports average conditions a series of analyses should be made at for air quality inside museums andover the exposure period. An example galleries. It is the sensitivity of the regular intervals. This methodologyof passive sampling is the exposure and artefacts and demands from curators can identify the media’s rate of deteri-analysis of metal coupons to determine and conservators that often determine oration, and it is therefore possible tothe presence of generic acidic gases. predict the end of the useful life, prior in-gallery conditions. In turn, theseToday, more sophisticated low-cost to failure. These tests provide non- specifications will govern the criteriapassive-sampling techniques are avail- specific results and would not, for for molecular filtration. One standardable that can individually determine the example, distinguish between adsorbed that seems to have been widelypresence of sulphur dioxide, nitrogen acetic acid and toluene. More adopted by consultants and designdioxide and ozone down to sub-partsper billion (ppb) concentrations. There are two concepts used toevaluate media condition. The first is Minimum acceptablea quantitative determination of the Molecular Pollutant concentration Sourceadsorbed contamination in the media. Sulphur dioxide < 10 micrograms/m3 British Standard BS 5454 2000 Nitrogen dioxide < 10 micrograms/m3 British Standard BS 5454 20001Air quality in an enclosed space is notentirely controlled by the supply air Ozone < 2 micrograms/m3 International Centre of the Study forfiltration. It may be adversely influenced Preservation and Restoration of Culturalby fugitive sources leaking into the room Property (ICCROM)or sources within the room.12
  • 13. engineers is BS5454 (6). To illustrate (2) K. Eremin, Carbonyl Pollutants, a (5) Results of challenge testingthe above point, there are recom- Museum Perspective, IAP Working molecular filtration media withmendation for storage conditions for Group, Presentation 13, 1998. ozone, Camfil Farr AB, Sweden,different types of material such as Dept. Internal R+D report, 2007 (3) Cecily M.G. Druzik, Formaldehyde:paper and photographic materials Detection and Mitigation, WAAC (6) Recommendations for the storagewithin this standard. Newsletter, Volume 13, Number 2, and exhibition of archival May 1991, pp.13–16. documents, British StandardReferences BS5454:2000 (4) The Control of Atmospheric Sulphur(1) Stephen Hackney, “The Distribu- Dioxide in Air Conditioned Build- tion of Gaseous Air Pollution Chris Ecob is Global Business Manager ings, Department of Environment, within Museums” in Studies in of Molecular Filtration with CamfilFarr. Property Services Agency (UK), Conservation, Vol. 29, No. 3 1981, Technical Report (M+E) TR70. (Aug., 1984), pp. 105–116.Carbon Saving at the Natural History Museum London — continued from page 9‘switching off’ and reporting officesconsistently leaving items ‘switchedon’. These offices were ‘named andshamed’ on the screen, which resultedin staff talking about energy efficiencyand ultimately considering their ownactions. The night-time zero project,which was linked to the ‘naming andshaming’, led to the biggest carbonsavings overall. Activities held during the 100 Daysthat could be measured achieved thefollowing savings:• ‘Meet and Greet’ staff sessions saved around 2 tonnes of CO2. Fifty five staff took home an energy efficient light bulb in return for completing a home energy survey. They were also given a personalised report David Sanders, Director of Estates, receiving the Natural History Museum’s award, containing recommendations on presented by Dame Ellen MacArthur. how they could reduce home energy use. thereby encouraging the use of the which was reflected by the Museum stairs in preference to the lift. being short-listed for two of CIBSE’s• Recycling and purchasing recycled • Guided tours of the Museum’s awards at the end of the event. The goods saved around 82 tonnes new “Combined Heat & Power” efforts of the Museum were of CO2. energy centre. subsequently recognised when we• The ‘night-time zero’ project saved went on to receive the award for the about 400 tonnes of CO2. • “Local Cooling”—the use of energy “Best Carbon Saving Campaign” at the management software to fine-tune CIBSE annual dinner and awards night the energy consumption of each in February 2008. In addition to the activities mentioned personal computer.above, we also developed:• A calorie counter—using this, staff Throughout the 100 Days, Museum Glynnan Barham is Manager of could calculate how many calories staff demonstrated a high level of sup- Energy & Emissions at the Natural they had burnt by using the stairs, port and commitment to the campaign, History Museum in London, England. 13
  • 14. Proposals for the Labelling of Buildings By Jack PlumbIntroduction demonstrate progress, or otherwise, in nization’s operational requirementsAvid readers of Papyrus may remember reducing energy consumption. This during the year under review, ( article in the Summer 2007 issue certificate would be displayed such longer opening hours for a significantintroducing this proposal. The object that staff and members of the public exhibition, etc.).of that article was to set out some pro- could see the information. We providedposals for the labelling of buildings, a proposed certificate, which provided a grading chart for the particular year Proposals to Dateinviting comment, so that those who and a bar chart showing performance As far as the certificate itself is con-made it to the AGM in Ottawa could over the previous three years. Space cerned, we have made a couple ofhave a discussion and vote on the way was left for individual institutions to changes. One was to have the IAMFAahead. For those of us who completed insert information relevant to their banner moved to the bottom of thethe 2007 Benchmarking Exercise, a very operations, be it further consumption certificate to allow the institution con-good example of the Energy Perfor- information (I gave the example of cerned to have its banner as a header,mance Certificate was produced as water consumption), or an explanation thereby identifying the certificate aspart that Benchmarking Exercise. Wethus had a very good idea of what to of some significant change in the orga- continued on page 16expect, both in terms of the certificateitself and the amount of information Display Energy Certificate NATIONAL LIBRARY OF SCOTLAND Causewaysiderequired producing the certificate. At Edinburgh EH9 1SL, UK Building: National Library of Scotlandthe AGM in Ottawa, we agreed to pro- Date of Issue: 12/29/06ceed with this proposal. The purpose Audited by:of this article is to update you on the Date of Audit:discussions that took place in Ottawa. Period Covered: 2006 Operational Saving Grade RatingSummary Better > 15% A ADuring a brainstorming session at 10% to 5% Bthe 2005 IAMFA conference in Bilbao, 5% to 10% Caimed at improving the image and 0% to 5% Drelevance of IAMFA, a suggestion 0% to 5% E 5% to 10% Fwas made that IAMFA become a more 10% to 15% Grecognised authority in museum facility Worse >15% Hadministration. One way in which thiscould be achieved would be for IAMFA Good Practice Level: 445 kWh/m2 MAGEC Bench Marking Exerciseto produce a building certificate dem- Typical Level: 570 kWh/m2 MAGEC Bench Marking Exerciseonstrating the performance of that Actual Level: 200.42 kWh/m2facility compared with similar facilities. Water Consumption: 1546 m3 A working group was set up to Typical Consumption: 600 m3 OGC Report 2003 (9.3 m3/person/year)investigate how this idea could be Best Practice: 410 m3 OGC Report 2003 (6.4 m3/person/year)developed. The working group con-sisted of Jack Plumb of the NationalLibrary of Scotland, Frank Brown of Operational Rating for Last 3 Yearsthe National Gallery in London, John 2004 2005 2006Standish of the Smithsonian Institution, -20.00% -17.25%Ian MacLean of the Canada Science and -15.00% Operational RatingTechnology Museum Corporation, and -10.00% -5.00% -2.84%Keith McClanahan of Facility Issues, Inc. 0.00% The proposal made at the Ottawa 5.00%AGM was that, as part of the existing 10.00% 7.88%Benchmarking Exercise, members 15.00%would provide sufficient information 20.00%to produce a certificate which would14
  • 15. Energy Star Roofs are Cool By Richard StomberStarted in 1992, Energy Star is a combined effort of the U.S.Environmental Protection Agency and the U.S. Departmentof Energy which labels products that are energy efficientand that potentially lower greenhouse gas emissions. Whilethe Energy Star label has become a ubiquitous icon in theU.S.—easily recognized on qualifying computers, monitors,appliances, lighting, and climate control equipment—many ofus may not realize that it has also been applied to commercialroofing products. Energy Star roofing products, generically called “cool roofs”,qualify through their ability to reflect incident sunlight (reflec-tivity) and reduce the amount of absorbed and radiated heatfrom the surface (emissivity). Reflectivity and emissivity arecombined to derive the Solar Reflective Index (SRI) of theroofing product. In order to qualify, the initial and three- this can increase the ambient temperature by several degreesyear operating SRI must meet minimum performance stan- and result in poorer air quality for residents. Additionally,dards for steep-slope and low-slope roof products. Addi- since reflective roofs have a narrower surface temperaturetionally, the manufacturer’s roof warranty for an Energy range, there is less thermal expansion and less stress ofStar product must be equal in all respects to non-reflective the membrane.roof products. The level of energy savings from an Energy Star roof depends largely on local climate and the ratio of roof areaTypical Reflectance Values: to overall building size. In general, these roofs are cost- effective for any facility that has more cooling-degree daysWhite Reflective Roof Coating or Membrane .85 than heating-degree days, with hot and sunny climates real-White Paint .60 izing the greatest benefits. In these cases, the hot-weatherAluminized asphalt .40 savings will exceed any heat gain benefit of non-reflectiveConcrete .22 roofs during the winter months.Bitumen (asphalt) .09 When discussing cool roofs, there is a great deal of data to back up the claims of the heat island effect, roof surface Most of the Energy Star roofing products fall into three temperature, and energy savings. The U.S. Department ofcategories: single-ply membranes, metal, and applied Energy has an energy-savings calculator to demonstrate thecoatings. The products achieve acceptable SRI ratings by savings. With identical energy cost, roof insulation, and fuelusing lighter colors, reflective finishes, and thin materials. type, a simple sampling of net annual energy savings for aThe coatings are typically applied to existing darker roofs. 10,000-square-foot “cool” roof, compared to dark-surface,The Energy Star label does not provide specific recommen- is as follows:dations for roof insulation, which should be discussed withthe installer or manufacturer. A list of approved material Newark, NJ $ 780suppliers, referred to as “partners”, can be found on the Los Angeles,CA $ 600Energy Star website, which also offers information on over Chicago, IL $ 50050 other product categories. New Orleans, LA $1,700 With their light colors and thin material layer, Energy Ottawa, ON $ 150Star roofs have been proven to lower roof surface temper-atures by over 100˚F. This can have a profound effect onenergy savings, by reducing peak cooling loads during the On a clear sunny day, being on a white roof can onlysummer and reducing overall electricity consumption. The be compared to staring at a welder’s torch. Without goodreflective properties of the roof can also offset the heat- sunglasses, don’t expect to get a lot of work done unlessisland effect, which is caused by dark surfaces—primarily your eyes closed. Also, the membrane roofs are white,roofs and pavement—absorbing the sun’s heat, then releasing smooth, and slippery when wet or icy. Water and ice areit during the course of the day or evening. In urban areas, continued on page 16 15
  • 16. Energy Star Roofs are Cool — continued from page 15difficult to see against the bright background. Maintaining a Other Sources of Information:good Solar Reflection Index to maximize savings may Energy Starrequire a little more maintenance than conventional roofs. ( soil accumulation is almost immediate, and difficultto avoid entirely, it is not believed to have a significant Cool Roof Rating Councileffect on SRI. However, a periodic pressure washing or ( of some areas may be necessary. Energy Star Roofing Calculator My own experience with cool roofs has been favorable. ( white membrane TPO roof with an Energy Star label Roof Coatings Manufacturers Associationrecently installed at the Newark Museum was nearly identical ( price and performance when compared to a black EPDMroof. While I did not research the international scene, if Department of Energy Cool Roof Calculatorsimilar standards don’t exist in fair-weather climates else- ( in the world, it is almost certain that comparable CoolCalcEnergy.htm)roof products are available. While not truly “green”, coolroofs provide a cost-effective way to reduce energy costs Richard Stomber, P.E., is Director of Facility Operations atand greenhouse gas emissions. the Newark Museum.Proposals for the Labelling of Buildings — continued from page 14belonging to that institution. The other mation relating to LEED (Leadership their particular building. Colleagues willchange is that the certificate’s name Energy and Environmental Design) for thus need to decide what that informa-has been changed to “Display Energy existing buildings would be most appro- tion should be, how it should beCertificate” from the previous “Energy priate. The reason for this proposal is collected, etc. It is hoped that thesePerformance Certificate”. This is because that we believe the pressure to dem- certificates can be placed in all signifi-a Display Energy Certificate refers to onstrate sustainable development can cant buildings, which could well meanexisting buildings, and the Energy only increase in future, so this presents that some institutions might have morePerformance Certificate refers to new an ideal opportunity to make a start. than one certificate. (Keith McClanahanbuildings. I have also added contact The working party therefore recom- of Facility Issues is currently consideringdetails, which will direct members of mends that, on the back of the DEC, just how this could be achieved withinpublic or staff to someone—or at least, we provide an action list of all the the current annual Benchmarkingsomewhere—in the institution who can “Prerequisites” for obtaining LEED Exercise.) The back of the DEC willanswer questions on the certificate. certification, enabling institutions to list an action plan for completion of Following the European Union check them off as progress is made. the nine prerequisites required formodel for these certificates, informa- existing LEED building certification.tion will be provided on the back of It is proposed that basic energythe Display Energy Certificate (DEC). Recommendations information, along with any otherIn the UK, it has been proposed that a We invite you to consider the above, information considered relevant, willcertified assessor produce these DECs and to discuss this proposal with be collected and displayed each year,and that a report will be included with colleagues within your individual given that these DEC would only bethe DEC regarding possible further institutions. Note that accepting this valid for one measures and the proposal would mean providing a On behalf of the working group, Isavings these measures could achieve, place where members of the public encourage acceptance of this well as a detailed breakdown on and staff can view the certificate, It is our intention that this proposal beenergy-consuming equipment within which almost certainly means input put to the IAMFA membership at thethe particular building. We concluded from your management. We propose 2008 London Conference AGM, wherethat this type of approach would not that this certificate be 8.5 x 11 inches members of IAMFA will have anbe suitable for the IAMFA membership. or A3 in size, mounted portrait-style. opportunity to decide if you wishWhen considering what types of infor- Whilst basic energy consumption to proceed.mation might be of value to IAMFA information will be displayed in a grad-members, while also being achievable uated form with the three-year bar chart Jack Plumb is the Deputy Estatesthrough the Benchmarking Exercise, underneath, there are spaces for institu- Manager at the National Librarywe decided to recommend that infor- tions to place information relevant to of Scotland.16
  • 17. Reminder to Register for IAMFA LONDON 2008 14–17 September You know you want to be there! ALL FEES ARE PAYABLE IN U.S. DOLLARS □ Member conference fee: $600 (after Aug 20, add $50) □ Non-member conference fee: $700 (after Aug 20, add $50) □ Sign me up as a new member: $150 □ Guest program fee: $350 (after Aug 20, add $50) (under 12: $150) □ Optional Visit to British Library $200 — NOW REDUCED TO ONLY $50!! Additional Storage Building/ York City on 18 September 17
  • 18. Draft Programme — IAMFA An MEMBERS SUNDAY Museum Benchmarking and Best Practices Workshop 8:00 am to 3:00 pm (Hotel Russell) 3:00 pm to 5:00 pm Conference Registration (Hotel Russell) 6:30 pm to 8:30 pm Opening reception at British MuseumGreat Court, British Museum MONDAY Meeting at The National Gallery 8.30 am to 11:30 am “Energy Savings & Performance Audits” Site visit to chillers, ETFE roofs, East Wing Project 11:30 am completed 2006 or Tour of Collections 12.30 pm Lunch at National Gallery 2:00 pm River cruise to Greenwich 4:00 pm Planetarium Show 4:30 pm Free time to walk the meridian line 5:30 pm Pre-dinner drinks in Trafalgar pub Staircase Hall, National Gallery 7:00 pm to 9:30 pm Dinner on river boat to Embankment pier TUESDAY Meeting at British Museum 9:00 am to 12:00 pm “Facilities Management & Contracts” 12:30 pm Lunch at British Library 1:30 pm to 4:00 pm Meeting at British Library “Capital Projects” 4:00 pm to 5:00 pm IAMFA annual general meeting Free eveningCentre for Conservation, British Library 6:00 pm IAMFA Board meeting 7:30 pm IAMFA Board dinner WEDNESDAY Meeting at Natural History Museum 9:00 am to 4:00 pm “Climate Change—How London Museums are Meeting the Challenge” 1:00 pm Lunch in “From the Beginning” Gallery Tour of Darwin Centre 1 & 2 2:00 pm OR free time to look around museum 7:15 pm to 10:45 pm Gala dinner (Natural History Museum)Earth Galleries Atrium, Natural History Museum ADDITIONAL OPTIONAL VISIT 9:00 am Train London to York 11:30 am to 12:30 pm Visit to Additional Storage building 1:00 pm to 2:30 pm Lunch in York (venue tbc) 2:30 pm to 4:00 pm York guided walking tour 4:31 pm to 6:44 pm Train York to LondonBritish Library Additional Storage Building18
  • 19. nual Conference London 2008 GUESTS14 September 2008 8:00 am to 3:00 pm Arrival/free time 3:00 pm to 5:00 pm Conference Registration (Hotel Russell) 6:30 pm to 8:30 pm Opening reception at British Museum Peter Harrison Planetarium, Greenwich15 September 2008 10:00 am City Tour 11:30 am Tour of National Gallery Collections 12:30 pm Lunch at National Gallery 2:00 pm River cruise to Greenwich 4:00 pm Planetarium Show Dinner on board Naticia river boat 4:30 pm Free time to walk the meridian line 5:30 pm Pre-dinner drinks in Trafalgar pub 7:00 pm to 9:30 pm Dinner on river boat to Embankment pier16 September 2008 AM Programme tbc — possibly Tower of London 12:30 pm Lunch at British Library 2:00 pm Tour of Kensington Palace The Orangery, Kensington Palace 3:00 pm Afternoon tea in the Orangery Free evening17 September Free time for shopping in Knightsbridge AM (Harrods, Harvey Nichols) 1:00 pm Lunch at Natural History Museum 2:00 pm Tour of New NHM Diamond Gallery/V&A/Science Museum Harrods, Knightsbridge 7:15 pm to 10:45 pm Gala dinner (Natural History Museum)THURSDAY 18 September 2008 9:00 am Train London to York 11:30 am to 12.30 pm Visit to Additional Storage building 1:00 pm to 2:30 pm Lunch in York (venue tbc) 2:30 pm to 4:00 pm York guided walking tour 4:31 pm to 6:44 pm Train York to London York minster from the roof (Photo courtesy of 19
  • 20. Please book your hotel rooms for IAMFA 2008 now! Discounted rates will only be held until July 13, 2008 Hotel Russell is one of Londons oldest purpose-built hotels. Boasting one of the capitals most prestigious locations, it is located right in the heart of Bloomsbury in central London, close to the British Museum. It is ideally located for all of the major London attractions, and is within a stones throw of the Russell Square Underground station, from which Piccadilly Line trains will take you within minutes to Covent Garden, Leicester Square and Londons famous Theatreland, as well as providing a direct line to Heathrow Airport. The historical area of Bloomsbury is most famous for giving its name to the Bloomsbury Group, an English group of artists and scholars known as Bohemians that existed from around 1905 until around World War II. Members included E.M. Forster, Virginia Woolf, Clive Bell, Duncan Grant and Vanessa Bell. Popular writers such as Arthur Conan Doyle of "Sherlock Holmes" fame also lived in Bloomsbury. The hotel was built in 1898 by the architect Charles Fitzroy Doll, who also designed the public rooms on the Titanic. The hotels restaurant, Fitzroy Dolls, which is named after him, is said to be of a similar design to the dining room on the Titanic. Following completion of a recent £20-million refurbishment, the hotel has been completely transformed to provide the ultimate in four-star deluxe luxury hotel accommodation and modern meeting rooms behind its original imposing Victorian façade. The lobby`s grand marble staircase, Sicilian marble columns, ornate coved ceiling, huge chandeliers, oak panelling and gold detailing create an air of historical elegance. The truly magnificent mosaic floor that lies resplendent in the lobby was laid when the hotel was originally built, and has now been fully restored to its original state after being covered up due to war damage. We have reserved a limited number of hotel rooms at the four-star deluxe Hotel Russell, Russell Square, London WC1B 5BE for the period Saturday, September 13 through Wednesday, September 17, 2008. The conference rates are per room per night, including continental breakfast and VAT as follows: GBP£130 — single room (single bed) GBP£140 — double room for single occupancy (double bed) GBP£145 — double room for double occupancy GBP£160 — family room (2 double beds — max. 4 people per room) These rates are a reduction of approx. £100 off the rack rates. Early hotel registration is strongly recommended during this busy tourist season in London. The block of rooms will only be held at these rates until July 13, 2008, after which rooms will be quoted at best available rate, subject to availability. To contact the Hotel Russell direct, either tel. +44 (0)20-7837-6470 or e-mail russell.reservations@principal- and make sure to mention the conference code “Z-IAMF-ALL” to get the special rates. Unfortunately reservations at the special rates cannot be made via the Internet. The hotel will extend the programme rate (2) days prior and (3) days after conference dates, based on availability.20
  • 21. Separated by a Common Language! Start practicising for IAMFA London 2008aerial antenna M25 Motorway that circles London that has 3/4alight disembark lanes all of which are busy. Also known asanti-clockwise counter-clockwise/widdershins UK’s largest car park!autumn fall manual gearbox stick-shift transmissionBangers (slang) sausages mobile phone cell phonebank holiday public holiday motorway freewaybap bread-roll number plate license plateBiro ball-pen OAP (old age seniorbiscuit cookie pensioner)Bobbie/copper/ policeman/the police off-licence liquor storePlod/The Bill pelican or zebra pedestrian crossingbonnet hood crossingboot trunk petrol gasbrolly umbrella phone box phone boothcar park parking lot pips seedscarrier bag shopping bag polo-neck turtle-neckcat’s eyes reflectors mounted in the centre of the road posh upper-classcentral reservation grassy area in the centre of a freeway post/postman/ mail/mailman/mail officechemist/pharmacy drugstore post officechips fries queue a line of peoplechock-a-block closely packed together railway railroadcoach bus return ticket round-trip ticketcolleague co-worker reverse charges call collectcrisps chips ring callcurtains drapes roundabout traffic circles/rotariesdinner jacket tuxedo rubber eraserdrainpipe downspout rubbish trash/garbagedressing gown bathrobe sack dismiss/firedual carriageway divided highway salad cream mixture of mayonnaise and vinegardustbin trashcan saloon sedandustman garbageman Scotch Egg hard-boiled egg coated in breadcrumbsElastoplast Band Aid Sellotape Scotch tapeestate agent realtor shandy mix of lager and lemonadeestate car station wagon sleeping policeman speed-bumpfilm movie slip-road on-ramp/off-rampfloors On entering a hotel or department store you soft drink soda enter on the Ground Floor. The floor below (i.e. lemonade) is the Basement. The next floor up from the soldiers (1) strips of bread for dipping into a boiled ground floor is 1st floor, then 2nd, 3rd, etc. egg (2) armed forcesflyover overpass spotted dick a sponge cake with raisins in itfootball soccer subway underground pedestrian walkwayfootpath or sidewalk Sweets candypavement swimming costume bathing suitfortnight two weeks tannoy public address systemfour by four/4x4 SUV tap faucethandbrake parking brake tarmac blacktophand-luggage carry-on baggage till cash registerhard shoulder/verge shoulder tippex whiteouthigh street main street toilet/loo/WC restroom/washroomhire rent torch flashlightholiday vacation trainers sneakersindicator blinker/turn signal trolley shopping cartinjection shot trousers pantsinterval break in a stage performance truncheon policeman’s batonjumper sweater The Tube/ subwaykerb curb Undergroundlay-by rest area (off main road) windscreen windshieldlift elevator zip zipperlorry truck 21
  • 22. Existing Building Commissioning By Rebecca T. EllisIntroduction individual components of the HVAC systems to meet their documentedHistorically, high energy consumption and lighting systems, and a facility performance criteria.has been considered a necessary evil condition assessment reports on the The next two steps are about infor-when it comes to operating museums, physical condition of individual system mation gathering and validation. Systemswhich demand tight temperature and components and their remaining life performance information is obtainedrelative humidity controls in order to expectancy. Existing Building Com- from design engineering documents,preserve their collections. As such, the missioning focuses on how all of the operating manuals, and interviewsidea of reducing energy consumption individual pieces of equipment operate with museum facilities staff. This infor-in a museum has often been equated together as systems. As such, the Com- mation is then tested in the field bywith relaxing environmental criteria missioning process delves deeply into exercising and observing the HVACand risking damage to the collections. control system programming, schedul- and lighting controls operation under There is no question that tight envi- ing, and calibration: an area of investi- varying conditions—e.g., occupied,ronmental controls are critical to col- gation not typically undertaken with unoccupied, summer, winter, etc.lections preservation, and there is no other types of studies. The Existing Building Commissioningquestion that such conditions are more Report will identify potential energy-costly to maintain than they would be Process conservation opportunities and cate-in standard commercial or institutional gorize them as “fine-tuning” or “capital The following flow chart illustrates thebuildings designed for human comfort projects”. The primary focus of the Commissioning process, which startsalone. However, there is no reason Commissioning process is to identify with a clear definition of the museum’sthat a museum should consume more low-cost/no-cost fine-tuning adjustments performance requirements for theenergy than is absolutely necessary. that can be easily and immediately systems being commissioned. It is Existing Building Commissioning implemented through the existing HVAC understood that any energy savings(a.k.a. Recommissioning or Retrocom- or lighting control systems. However, opportunities will only be consideredmissioning) is a process by which a depending on the energy conservation if they do not affect the ability ofbuilding’s energy systems are evaluatedfor effective and efficient performance.First and foremost, museums want to Report &be confident that their heating, venti- Operational Criteria Recommendations Documentationlation, and air conditioning (HVAC) • Energy opportunitiesand lighting control systems are oper- — Fine tuningating properly and maintaining precise — Capital projectsindoor conditions and light levels. Once Information Gatheringthat confidence has been established,the Commissioning process investigates • Documentationopportunities for saving energy without reviews Implementation • Interviewssacrificing the collection environment. • Field observation Existing Building Commissioningis not an energy audit and it is not afacility condition assessment, although Measurement &it could logically be combined with Dynamic System Testing & Verificationboth processes. An energy audit focuses Monitoringprimarily on the energy efficiency of22
  • 23. goals of the museum, there may be By repairing the leaking hot-water water (blue line) and hot water controlmore aggressive opportunities requir- valve in this small (5,000 CFM) air- valve (red line) position point to aing new equipment and components handling unit, the museum was able classic case of a poorly-tuned controlthat would substantially alter the con- to realize over $4,000 in annual loop. When heating was required, thefiguration of existing systems. These energy savings. hot-water valve opened too much andwould be put in the capital projects Graph 2 depicts another trend overheated the air. This caused thecategory, with the understanding that from a similar but significantly larger chilled-water valve to open and it, too,they would take more time, funding, (40,000 CFM) museum air-handling opened too much and overcooled theand planning to implement. system. Dramatic fluctuations in chilled air. This set up a continuous cycle of Of course, no energy will be saved continued on page 24until the identified opportunities areimplemented; after that, the final step ofthe Commissioning process is measure-ment and verification that the expectedenergy savings have been obtained. Following the achievement of optimalsystem operation, the museum will wantto institute an Ongoing Commissioningprocess to monitor system performanceand define corrective actions for systemswhich drift out of the “optimal” range.Perhaps the Ongoing Commissioningprocess can be covered in a futurePapyrus article.Sample FindingsOne of the tools used in the Commis-sioning process is data-logging, eitherwith the existing HVAC control systemor with temporary portable data-loggers. Graph 1Being able to “observe” system opera-tion over a period of time provides infor-mation not otherwise noticed duringone-time field observation and testing. Graph 1 shows a trend from amuseum air-handling system, whichincluded both a hot water-heating coiland a chilled water-cooling coil. Uponclose evaluation of the graph, it becameclear that the heating valve, althoughregistering as closed, was leaking hotwater into the heating coil and warm-ing the air. The chilled water valve wasthen opening to remove the unneces-sary heat. This condition was notapparent to the building engineer,because the system was able to main-tain its setpoint supply air temperature.However, it was doing this by usingboth too much hot water, and toomuch chilled water. Graph 2 23
  • 24. Existing Building Commissioning — continued from page 23overheating/overcooling which mani- • Unoccupied lighting controls and/or monitoring of the distributedfested itself in the discharge air tem- controllers. The older the local con- • Photocell exterior lighting controlsperature (purple line) fluctuating trollers are, the more likely they arebetween 55°F and 78°F on an hourly to be out of calibration or otherwisebasis when the air handling system Getting Started “broken”. Numerous failures canwas on. Is Existing Building Commissioning for increase energy consumption without By reprogramming the controls, every museum? Not necessarily, and having a negative impact on collectionsthe museum was able to realize over the following are a few recommenda- preservation.$12,000 in annual energy savings. tions and issues to keep in mind when Commissioning is not such a good deciding. investment for buildings in which mostEnergy Savings Most facility owners will start with of the equipment and systems are either their highest-energy-consuming build- outdated or at the end of their usefulOpportunities ings. A typical measurement for this lives. In that case, it may be betterAlthough each museum has unique evaluation is total electrical consumption to replace the equipment. Similarly,systems and energy-savings oppor- (KWH) per square foot per year, peak Commissioning is not intended to fixtunities, the following is a sample list electrical demand (KW) per square major equipment malfunctions. Thatof energy-efficiency measures that foot, therms of gas per year, or a com- requires an equipment-specific servicecould be implemented, if appropriate bination of these. The IAMFA Bench- contractor and/or equipment replace-to a specific facility, without sacrificing marking Exercise would be a good ment. Commissioning is a system per-the collections environment. For the place to determine how your museum’s formance enhancement process, andmost part, these typically fall into the energy consumption compares to relies on the components within eachlow-cost fine-tuning category. your peers. system being in reasonably good shape.• Chilled water temperature reset Another selection criterion has to do with performance of the building Conclusion• Condenser water temperature reset systems; i.e., are your systems con- Whether your museum is motivated to• Hydronic system differential sidered problematic? It is understood save energy, reduce its carbon footprint, pressure reset that energy will be saved as a result of reduce greenhouse gases, or simply Commissioning, but if the museum can• Variable frequency drives for cooling improve the performance of its energy solve chronic performance problems tower fans systems, Existing Building Commis- at the same time, that can be a strong sioning is a process designed to help• Variable frequency drives for pumps motivator for Commissioning. you meet those goals. Proper and Buildings with direct digital control• Variable frequency drives for fans efficient systems operations are critical (DDC) systems will often have the most to collections preservation, as well• Optimize air handling system free potential for hidden problems that can as to a social mandate in achieving cooling controls be discovered through a Commissioning sustainability objectives. process. This is primarily because DDC• Supply air temperature reset systems are more complex and software- Rebecca T. Ellis, P.E., is President of• Supply air static pressure reset based than local devices such as Questions & Solutions Engineering Inc. pneumatic or electric controllers.• Match outside airflow with of Chaska, Minnesota. On the other hand, buildings with occupancy requirements local pneumatic/electric controls also• Schedule kitchen makeup air and have great potential for hidden prob- exhaust systems lems, due to a lack of central reporting24
  • 25. IAMFA Affiliation with ICOM Cummins, President of ICOM, stated As a not-for-profit organization, ICOM that, “Not only does the care of our is financed primarily by membership collections depend on people like you, fees and supported by various govern- but even the financial challenges of mental and other bodies. It carries out Guy Larocque, President of IAMFA maintaining such facilities is an ongoing part of UNESCO’s programme for concern in the museum world,” and museums. Based in Paris (France), “having experts in our community will ICOM Headquarters houses both theOn February 26, 2008, the International be a valuable addition.” ICOM Secretariat and the UNESCO-Council of Museums (ICOM) accepted Because less than 50% of IAMFA’s ICOM Museum Information Centre.IAMFA as an affiliated organization. members are also members of ICOM, The 24,000 members of ICOM inICOM has over 24,000 members world- our affiliation with ICOM is on a pro- 150 countries participate in the national,wide, and it will be of great benefit bationary basis for three years. During regional and international activities ofto IAMFA to be associated with this this time, it will be important for more the organization: workshops, publica-important organization within the IAMFA member institutions to apply tions, training, twinning programmes,museum community. This affiliation to become ICOM members as well. and the promotion of museums throughwill provide us with an unparalleled I strongly encourage you to join International Museums Day (May 18opportunity to promote the business ICOM by visiting their website at each year).of museum facility management to a The membership participates in thegreat number of cultural organizations ICOM is the international organization activities of 117 National Committeesinternationally, and will allow us to of museums and museum professionals and 30 International Committees. Someoffer the knowledge and experience committed to the conservation, con- National Committees also operated at aof our professional discipline to their tinuation and communication to society regional level to reinforce their activities.advantage. The benefit to IAMFA will of the world’s natural and cultural ICOM is affiliated with 15 internationalbe an increase in membership inter- heritage, present and future, tangible associations.nationally, which will provide more and intangible.opportunities for networking and Created in 1946, ICOM is a non- Guy Larocquesharing knowledge and experience. governmental organization (NGO) Chair, IAMFA International Committee In her letter welcoming IAMFA to which maintains formal relations, andthe ICOM Network, Ms. Alissandra has consultative status, with UNESCO. Affiliation de l’IAMFA à ICOMLe 26 février 2008, le Conseil inter- discipline professionnelle auquel ils tels bâtiments est une préoccupationnational des musées (ICOM) accepta pourront en tirer bénéfice. L’avantage continuelle dans le monde des muséesIAMFA comme organisation affiliée. que cette affiliation apportera à IAMFA et ayant des experts dans notreICOM compte plus de 24 000 membres sera une augmentation de nos membres communauté sera une addition deà travers le monde et l’IAMFA saura au niveau international et fournira plus grande valeur.bénéficier grandement d’être affilié d’opportunités pour tisser nos réseaux Puisque mois de 50% des membresavec cette organisation importante dans dans le partage des connaissances et d’IAMFA sont aussi des membresla communauté des musées. Cette expériences. d’ICOM, notre affiliation avec ICOMaffiliation présentera une opportunité Dans sa lettre de bienvenue à IAMFA sera en période de probation poursans pareil pour faire la promotion des qui se joint au réseau de l’ICOM, trois ans. Durant ce temps, il seraaffaires reliées à la gestion immobilière Mme. Alissandra Cummins, Présidente important pour d’autres institutionsdes musées à un grand nombre d’orga- d’ICOM, dit que non seulement l’entre- qui sont membres d’IAMFA de fairenisations culturelles au niveau interna- tien de nos collections dépend sur des demande pour se joindre à ICOMtional et nous permettra d’offrir la gens comme nous, mais même les aussi. Je vous encourage fortement deconnaissance et l’expérience de notre défis financières dans l’entretien de continued on page 26 25
  • 26. Affiliation de l’IAMFA à ICOM — continued from page 25vous joindre à ICOM et vous trouverez des Nations Unies. Association à but sur le plan national, régional ou inter-les informations pertinentes en vous non lucratif, l’ICOM est en majeure national : ateliers, publications, forma-référant à leur site web au http:// partie financé par les cotisations versées tion, programmes jumelés et par ses membres. Il est également sou- des musées grâce à la Journée inter- L’ICOM est l’organisation interna- tenu par divers organismes publics ou nationale des musées (le 18 mai detionale des musées et des professionnels privés comme l’UNESCO, dont l’ICOM chaque année).de musée qui s’engage à préserver, à exécute une partie du programme Les membres participent aux activitésassurer la continuité, et à communiquer concernant les musées. des 117 Comités nationaux et desà la société la valeur du patrimoine Basé à Paris (France), à la Maison 30 Comités internationaux et desculturel et naturel mondial, actuel et de l’UNESCO, le siège de l’ICOM est 15 Organisations affiliées. Pour renforcerfutur, tangible et intangible. composé du Secrétariat général et du leur action, certains Comités nationaux Créé en 1946, l’ICOM est une orga- Centre d’information muséologique se sont eux-mêmes regroupés ennisation non gouvernementale (ONG) UNESCO-ICOM. Organisations régionales.en relation formelle d’association avec Les 24 000 membres de l’ICOM,l’UNESCO et jouit d’un statut consultatif présents dans 150 pays, collaborent Guy Larocqueauprès du Conseil économique et social aux actions de l’Organisation réalisées président du Comité international Adhesión de la IAMFA al ICOMEl 26 de febrero de 2008, el Consejo es una inquietud constante en el mundo de afiliación pagadas por los miembros.Internacional de Museos (ICOM) aceptó de los museos” y “contar con expertos Cuenta además con el apoyo de distin-la solicitud de adhesión de la IAMFA que forman parte de nuestra comunidad tos organismos gubernamentales y decomo organización afiliada. El ICOM será una valiosa adición”. otro tipo. Se encarga de implementarcuenta con más de 24.000 miembros Dado que menos del 50% de los parte del programa de la UNESCOpor todo el mundo y la adhesión de la miembros de la IAMFA son también para los museos. La sede central delIAMFA a esta importante organización miembros del ICOM, nuestra afiliación ICOM, establecida en París (Francia),en la comunidad de museos será muy a la ICOM estará sujeta a un período alberga tanto la Secretaría del ICOMbeneficiosa para sus miembros. Ofrecerá de prueba de tres años, durante el como el Centro de Información sobreuna oportunidad incomparable de cual será importante que un mayor Museos UNESCO-ICOM.promover el sector de la gestión de número de instituciones miembros de Los 24.000 miembros del ICOMinstalaciones museísticas entre un gran la IAMFA soliciten también su adhesión repartidos por 150 países participan ennúmero de organizaciones culturales a como miembros del ICOM. Los animo las actividades nacionales, regionalesescala internacional y nos permitirá vivamente a afiliarse al ICOM visitando e internacionales de la organizaciónofrecer los conocimientos y experiencia su sitio web en tales como talleres, publicaciones,de nuestra disciplina profesional para El ICOM es la organización inter- capacitación, programas de hermana-su beneficio. La ventaja de la afiliación nacional de museos y profesionales de miento y la promoción de museosal ICOM para la IAMFA será el incre- museos dedicados a la conservación, mediante el Día Internacional de losmento del número de miembros a continuación y comunicación a la Museos, celebrado todos los años elescala internacional, lo que ofrecerá sociedad del patrimonio natural y 18 de mayo.más oportunidades para establecer cultural mundial, presente y futuro, Los miembros participan en las acti-redes de contactos e intercambiar tangible e intangible. vidades de 117 Comités Nacionales yconocimientos y experiencias. Fue creado en 1946 y es una organi- 30 Comités Internacionales. Algunos En su carta de bienvenida a la Red zación no gubernamental que mantiene Comités Nacionales se han organizadodel ICOM enviada a la IAMFA, la relaciones formales con la UNESCO, también a nivel regional para fortalecerSra. Alissandra Cummins, Presidenta del además de disfrutar de un estatus sus acciones. Quince asociaciones inter-ICOM, señaló que “no sólo el cuidado consultivo en el Consejo Económico nacionales están afiliadas al nuestras colecciones depende de y Social de las Naciones Unidas.personas como Ustedes, sino que incluso En su calidad de organización sin Guy Larocquelos retos financieros que entraña el fines de lucro, la principal fuente de Presidente del Comité Internacionalmantenimiento de esas instalaciones financiamiento del ICOM son las cuotas de la IAMFA26
  • 27. United States Library of Congress— Archival Storage Facility, Fort Meade Protecting the Past, Present and Future By Jon W. Netherton and Neal GrahamThe mission of the Library of Congress is to make its resources be some 210,000 gross square feet of primarily high-bayavailable and useful to the Congress of the United States storage. In addition to other buildings currently planned atand the American people, and to sustain and preserve a this Fort Meade location for the U.S. Copyright Office anduniversal collection of knowledge and creativity for future the Library of Congress Logistics Office, the primary focusgenerations. The Library of Congress maintains one of the to date has been on a 13-module storage facility designedoldest and largest collections of library and archival material to house a wide variety of Library the world. Preserving and protecting the nation’s heritage These archival storage facilities are being constructed inassets by providing secure and environmentally acceptable the phases (modules) best suited to maintaining an optimalconditions is a core function of the Library of Congress. year-round environment for the various collection types, While the Library’s main campus includes the three monu- thereby actually reducing long-term preservation costs whilemental Capitol Hill buildings (Jefferson, Adams and Madison), extending the life of the collections by some 200 years. Thisthere are also a number of satellite locations integral to the phased construction approach allows the facility to grow inLibrary’s mission. One of those satellite locations, which concert with the government’s budget process and the Library’swas acquired in 1995, is the 100-acre Congressional Campus storage requirements, while also allowing for flexibility withlocated within the Fort Meade Army Base near Odenton, regard to future storage types, capacity and environment.Maryland, just outside of Washington, D.C. odule One has been filled with some 1.6 million collec- In concert with the Architect of the Capitol, the Library tion items. In addition to the 8,500 square feet (90,000 cubicis participating in the development of a Master Plan for use feet) of storage space this provides, the facility includesof that site, and planning and construction are well underway. administrative space, processing space, loading docks,The master plan is intended to accommodate the Library’s mechanical and staff break areas. A wide circulation corridorstorage needs through the year 2027, which is estimated to continued on page 28Plan for modular expansion of the high-bay storage facility. Modules One and Two are complete; Modules Three and Four and the ColdStorage rooms are under construction, and planning for future modules is indicated. 27
  • 28. United States Library of Congress—Archival Storage Facility, Fort Meade — continued from page 27SUSANNE BLEDSOE/ARCHITECT OF THE CAPITOL Front and main entrance to the administrative area of the facility. Some of the taller storage modules can be seen in the rear. runs the length of the facility and will continue for the the narrow super-flat aisles, raising and lowering to provide length of the finished 13-module facility, serving as the access to the various shelf elevations, as required. The col- main connection point for all modules. lections are stored according to size, within boxes which Module Two was also complete and functioning as of are placed and retrieved via a barcode system. An inde- November 2005. This module is currently being filled and pendent barcode identity is affixed to each collection item, will hold approximately 2.2 million collection items when the box that item is placed in, and the shelf that the box is full, just as Modules Three and Four are completed in early placed on. Checks and balances are integral to the system to 2009. Module Two construction is similar to Module One, ensure that collections are not misplaced as they travel back with the exception of an increase in size from 8,500 square and forth to Capitol Hill. The Library boasts a 100% retrieval feet to 12,000 square feet (125,000 cubic feet). rate from this facility since opening Module One in 2002. Modules One and Two are designed and used to accom- The new Modules Three and Four, currently under modate books and bound periodicals. Environmental con- construction, are each identical in size and environment to ditions within these first two modules is set at 50°F (± 2.5°F), Module Two. Bound periodicals, manuscripts, maps, prints with a constant relative humidity of 30% RH (± 5%). The and photographs will be housed on nearly 300,000 square 30-foot-tall, high-bay, high-density storage spaces are feet of shelf space. Over 2,200 map cases, containing nearly designed to provide optimal environmentally-controlled 14,000 drawers, will also be included at the lower level storage space for the various collections types. The collections of the high-bay shelving ranges in these new modules, within these two modules are placed and retrieved using to accommodate a portion of the Library’s large map and electrically powered, rechargeable “man lifts” that traverse manuscript collection. New administrative areas, processingJON NETHERTON/LIBRARY OF CONGRESS JON NETHERTON/LIBRARY OF CONGRESS Module 3 with super-flat floor in place, fireproofing and sealing complete, ductwork installed and insulated, metal stud, vapor barrier, drywall and paint nearly complete. Nearly all work Installation of the 12-foot-tall pre-fabricated cold-storage rooms accomplished in the high-bay areas was done using scissor lifts underway within the 17-foot-tall pre-cast concrete structure. rather than scaffolding. Installation of the panels is directly on top of the insulated floor. 28
  • 29. areas, a quarantine room, loading docks, central corridor tants, both from the outside air as well as off-gassing and mechanical spaces will also be included within the internally from building materials, and even from the new facility. No mechanical equipment or systems piping collections themselves. (with exception of sprinkler piping) is located either within • Special attention and careful selection of materials that or above any of the collection storage spaces. Mechanical should or should not be used in construction, to reduce equipment is limited to dedicated mechanical space either off-gassing and promote overall air quality. Success here on grade, or above the central corridor, loading dock, etc. is dependant upon detailed specifications and submittal In addition to the two new high-bay storage modules review. being constructed, four new cold-storage rooms are included • High pressure, low light level, sodium light fixtures emit in the project to accommodate a portion of the Library’s low UV levels. photographs, prints, film negatives and microfilm collection. Over seven million such items will be stored on some • The storage modules are designed to meet the stringent 21,000 shelves, totalling nearly 120,000 square feet of shelf requirements of NFPA and NARA. space. The four cold-storage rooms will provide a temperature • Continuous horizontal barriers within shelving system at range dependant on collection type, from 25°F (±2.5°F) to pre-determined elevations to enhance fire protection. 35°F (±2.5°F), with all spaces at a constant 30% RH (±5%). • Fire rated walls and roof as well as compartmentalized The following are some construction and facility operation shelf systems. features associated with Modules Three and Four, and the • Three levels of in-rack sprinklers in addition to the Cold Storage Rooms. overhead protection in high-bay areas. • Super-flat floors in the high-bay areas (post-stressed) to • Dry-type sprinkler systems in the Cold Storage Rooms. provide dead level surface for safe man-lift operations. • Automatic smoke detection combining spot detectors • Tight controls to maintain T&H in the high-bay areas, and a VESDA system at the map-case level. including upgraded insulation, attention to detail with • Desiccant dehumidification. regard to the vapor barrier, alternating supply/return outlets • Centrally chilled (36°F) and heated (180°F) water. and T&H sensors located at three different elevations. • Central Plant redundancy w/N+1 capacity. • To enhance air quality, the introduction of outside air is • No windows or openings adjacent to storage areas. Win- limited to the amount required to meet space ventilation dows are provided in the administrative and processing requirements and to slightly pressurize the space. areas with approved UV filtering and window treatment. • A separate outside air-filtration system is used to pre-filter outside air before mixing with inside air. If you attend the IAMFA Conference in Washington D.C in 2009, this may be one of the facilities you visit. • HVAC filters are 90% effective (1-micron) gaseous and particulate filters, designed to eliminate sulfur dioxide, Jon W. Netherton is the Fort Meade Construction nitrogen oxide and ozone. These pollutants can combine Coordinator with the Library of Congress Facility Services with small amounts of moisture to form damaging acetic Office in Washington, D.C. and Neal Graham is Chief of compounds. There is concern for the presence of pollu- the Library of Congress Facility Services Office. SUSANNE BLEDSOE/ARCHITECT OF THE CAPITOLJON NETHERTON/LIBRARY OF CONGRESS One of the high-bay storage modules under construction. Note the continuous foil vapor barrier at walls and ceiling. Exterior walls The floors of the cold-storage rooms include a five-inch sub-slab, consist of ten-inch-thick pre-cast concrete panels, eight inches of one inch of sand, two inches of rigid insulation, and a five-inch rigid insulation, one-piece metal studs, continuously sealed foil topping slab. Pre-fabricated cold room wall and ceiling panels are vapor barrier, and drywall. The roof includes 5.5 inches of rigid erected directly on the concrete topping. insulation over the composite concrete slab. 29
  • 30. Member NewsNancy and Buck Evans were married on October 20, 2007.Congratulations, you two!Keith McClanahan of Facility Issues and wife Mary Lourecently returned from Portugal, where they promoted the2008 IAMFA Benchmarking Exercise to Portuguese culturalinstitutions . . . between sightseeing excursions. Obrigado, Keith! The British Library Conservation Centre at St. Pancras in London was recently given an Environmental Assessment Award, with a rating of “excellent” by BREEAM. For those unfamiliar with the British BREEAM system, this is equivalent to the LEED system in North America. Well done to all those involved at the British Library! On January 7, 2008, Randy Murphy began his work as the new Director of Facilities at the Los Angeles County Museum of Art (LACMA). His direct management responsibilities include custodial services, dock services, mail room, warehouse management and special events setup, as well contract landscaping services, fleet maintenance andCongratulations to Harry and Sheila Wanless, who recently furniture systems inventory. He will also be very involvedbecame grandparents! Baby arrived on Christmas Day, in Transformation II as LACMA begins space planning andthrowing everything into confusion, but Harry and Sheila the logistics for renovations to LACMA West.are certain they will never get a better Christmas present. Originally from Colorado, Randy previously spent 20 yearsHis name is Ioan—the Welsh form of John, pronounced at the Museum of Contemporary Art (MOCA) in Los Angeles,Ee-o-an—and he weighed 7lb 9oz at birth, with a mop where he was Director of Administration & Operations.of dark hair and long eyelashes. Grandpa and Grandma As many of you know, he is a member of IAMFA, andare doing well, and when Grandma holds Ioan, her smile is also a member of the Association of Art Museumis as wide as the Atlantic. Administrators (AAM).30
  • 31. This is the Library Estates team at the opening of St. Pancras station, when Eurostar moved there on November 14, 2007. We are sitting at the longest champagne bar in Europe at nearly 300 feet! You will recognise the three of us, and the rest of the team will be around for the conference. We might even treat you to a sample after the tour of the Library.Joe Brennan of the San Francisco Museum of Modern Art (SFMOMA) reports thatthe museum has begun construction of its Rooftop Garden, atop the eight-storyparking garage behind and immediately adjacent to SFMOMA. He says that it’s likehaving a vacant lot 70 feet in the air, and that the first obstacle was creating apathway for materials to be transported to and from the jobsite. This involvederection of a 50-ton turret crane atop the garage, to fly materials up and downover the year-long project. This was accomplished by bringing a 350-ton cranein for a day, to fly up the turret crane components. This was no small matter, asthe 350-ton crane could drive to the site, but needed an additional five semi-truckloads of counterweights and boom extensions to rig it for the task, whichrequired yet another smaller crane. The turret crane later arrived on another fivesemis and was flown up and assembled. 31
  • 32. Regional Chapters Update John de Lucy VP Regional AffairsUnited Kingdom ChapterBy Jack Plumb, Chair, United Kingdom ChapterThe annual IAMFA London Museum Group meeting was heldthis year at the British Museum on Thursday, February 28,2008. Derek Martin of the British Museum welcomed the20 attending members and colleagues to four presentations. IAMFA Board members along with the London ConferenceThe IAMFA Board of Directors, who were in London to view organizing committee at the British Museum’s Great Court.the venues for the 2008 London IAMFA Annual Conference,were also introduced. Guy Larocque, Jim Moisson, RichardKowalczyk and Joe May had been invited to London byJohn de Lucy, the 2008 organising committee chairman. The first presentation, introducing the programme forthe 2008 London IAMFA Annual Conference, was deliveredby John de Lucy of the British Library, who is also chairmanof the 2008 London IAMFA Annual Conference organisingcommittee. John began by thanking all the sponsors fortheir generous support of the 2008 London IAMFA AnnualConference, without which the conference would be amuch poorer event. (Full details of the delegates andpartners programme can be found on the IAMFA website. The next presentation was made by Rob Potts and The annual meeting of members of IAMFA’s U.K. Chapter withJonathan Pearson of Norland Managed Services. Rob special guests consisting of the London Conference sponsors and the IAMFA Board.explained the contribution that Norland Managed Serviceshad made to make the meeting Carbon Zero Day, and had as well as training in providing information and knowledgethe certificate to prove it. about exhibitions, enhancing the visitor experience. Jonathan Pearson provided some novel ideas on how Craig Little of Gardiner & Theobald gave a very interestinga Facilities Contractor can provide real added value to a presentation on the role of consultants in helping theircontract, including a number of ways to improve the visitor clients to achieve their aspirations in a facilities contract inexperience. At the British Museum, Norland Managed the most cost-effective way.Services operatives undergo training in visitor wayfinding, Finally, Chris Ecob of Camfil Farr gave a succinct presen- tation on what is a very technical subject, demonstrating how, by the careful selection of the correct filter construction and medium, significant energy can be saved without sacri- ficing air quality. Watch this space for further technical articles from Chris on the various filter technologies and the chal- lenges manufacturers face in trying to reduce energy con- sumption while also improving air quality, particularly in the field of molecular filtration. New York Chapter By Mark DeMairo, Chair, New York Chapter Jenifer, a colleague from the Guggenheim NY, has just joined IAMFA and there is a strong possibility that Al Lizarte from the Jewish Museum will join soon. Our local group, MLCP32
  • 33. Facilities Group of NY, has not been meeting with any Ottawa-Gatineau Chapterregularity as of late. We plan on having some organiza- By Ian MacLean, Chair, Ottawa-Gatineau Chaptertional meetings to rekindle that group, which may in turnincrease interest in IAMFA. As you may know, the local On October 16, 2007, the Ottawa-Gatineau Chapter of IAMFAgroup was formed by a crew of IAMFA members in the had a luncheon meeting at the Canada Agriculture Museum.early–mid 1990s. Although we never convinced the majority The Canada Agriculture Museum is located on the Centralof the 40 or so participants to join IAMFA, we were the Experimental Farm National Historic Site, close to downtownlifeblood of the organization for a number of years. Ottawa. The meeting was held in a former sheep barn, Ideally, with increased IAMFA membership in the NY area, which has been converted into an educational area.we can again take a leadership role in the local group, get Chapter members enjoyed an opportunity to view a pre-it going and do some recruiting. sentation by Christopher Borgal, Architect of the Master Plan for the Canada Agriculture Museum. Since 1998, the devel- opment of the Museum has been guided by the Master Plan.Philadelphia Chapter In 2004, a long-term management plan for the NationalBy Richard Reinert, Chair, Philadelphia Chapter Historic Site was developed. In 2006, the Master Plan wasOn January 22, members of the Philadelphia Chapter re-written to adopt the principles and practices of the long-attended an informal get-together hosted by Bruce Canter term management the Delaware Art Museum. Bruce graciously conducted Implementation of the Canada Agriculture Museum Mastera tour of the Delaware Art Museum facility. Following the Plan includes development of the Museum Reception Centre,tour, Chapter attendees met to discuss increasing their which will include a boutique, educational space andactivities within the Philadelphia Chapter and the frequency expanded display space. This will be implemented asof future meetings, while also entertaining ideas on how to funds become available.encourage IAMFA participation from other area museums. Left to right: Leo Bourque, Architect Chris Borgal stresses Richard Harding, Ian MacLean, the importance of vistas to the Dominique Hébert, Guy character of the Canada Larocque, Marc Chrétien and Agriculture Museum site.Left to right: Bruce Canter of the Delaware Museum of Art, Terresa McIntosh.Rich Reinert of the Philadelphia Museum of Art, John Castle ofthe Winterthur Museum, and Mike Downs of the Hagley Museum. San Francisco ChapterNew England ChapterBy John Lannon, Chair, New England ChapterAt the end of October 2007, we had a back-of-the-housetour at the new ICA (Institute of Contemporary Art) facilityon the harbor in South Boston. Organized by facilities peopleat the MFA (Museum of Fine Arts), I managed to get aninvitation, and took the opportunity to pass out a few copiesof Papyrus and talk up IAMFA to their facilities people, The San Francisco Chapter recently traveled together to an “art” event called “Burning Man”. Every year, tens of thousands ofparticularly the Director of Facilities, Jana Dengler. participants gather to create Black Rock City in the Black Rock In early November, Jim Moisson organized a meeting Desert of Nevada, dedicated to self-expression, self-reliance, andat Harvard’s Fogg Museum to discuss the benefits of gas art as the center of community.phase filtration. 33
  • 34. IAMFA Members — Organizations AUSTRALIA Library and Archives Canada UNITED KINGDOM American Air Filter Gatineau, Quebec InternationalAustralian Center for the British Library Doylestown, PAMoving Image Library and Archives Canada, London, EnglandMelbourne, VIC Portrait Gallery of Canada Arkansas Art Center Ottawa, Ontario The British Museum Little Rock, ARNational Gallery of Australia London, EnglandCanberra, ACT Microclimate Technologies Art Institute of Chicago Inc. Camfil Limited Chicago, ILNational Gallery of Victoria Mississauga, Ontario Haslingden, LancashireMelbourne, Victoria The Arts Partnership National Gallery of Canada EMCOR Spartanburg, SCSteensen Varming Ottawa, Ontario London, Middlesex TW0Sydney, NSW Asian Art Museum Nova Scotia Museum The Imperial War Museum San Francisco, CASydney Opera House Halifax, NS London, EnglandSydney, NSW Baltimore Museum of Art Physical Resource Bureau Museum of Science and Baltimore, MD (SRD) Industry CANADA Ottawa, Ontario Manchester, Lancashire Banneker Douglas Museum Annapolis, MDATCO Frontec Corporation Royal British Columbia National Galleries ofOttawa, Ontario Museum Scotland Berkeley Art Museum/Pacific Victoria, British Columbia Edinburgh, Scotland Film ArchiveBaxtec Mechanical Services Berkeley, CAOttawa, Ontario TEGG Service National Gallery, London Ottawa, Ontario London, England Boston AthenaeumBlack & McDonald Limited Boston, MAOttawa, Ontario National Library of Scotland Edinburgh, Scotland Brooklyn Museum of ArtBureau de la transformation FRANCE Brooklyn, NYde la DGSDE Musée de quai Branly National Museums LiverpoolOttawa, Ontario Paris Liverpool, England Buffalo Bill Historical Center Cody, WYCanada Science & National Portrait GalleryTechnology Museum London, England THE NETHERLANDS Clark Art InstituteCorporation Williamstown, MAOttawa, Ontario Rijksmuseum Amsterdam Natural History Museum Amsterdam London, England Columbus Museum of ArtCanadian Center for Columbus, OHArchitecture TateMontreal, Quebec London, England NEW ZEALAND Corporate Care Houston, TXCanadian Museum of Auckland Art Gallery — Toi University of GreenwichCivilization O Tamaki London, EnglandGatineau, Quebec Auckland Corporate Facility Services Cary, NCCanadian Museum of Nature Christchurch Art Gallery TeOttawa, Ontario Puna O Waiwhetu UNITED STATES Cypress Security, LLC Christchurch, Canterbury San Francisco, CA Advantage OperationsFacility Management Chicago, ILServices LTD Delaware Art MuseumCalgary, Alberta Wilmington, DE SPAIN Allentown Art Museum Allentown, PAHeritage Canada Museo Guggenheim — Des Moines Art CenterGatineau, Quebec Bilbao Des Moines, IA AlliedBarton Security Services Bilbao, Viz Caya King of Prussia, PA34
  • 35. IAMFA Members — OrganizationsEwing Cole Landmark Facilities Group, Inc. National Gallery of Art — Smithsonian InstitutionPhiladelphia, PA Norwalk, CT Washington Washington, DC Washington, DCExploratorium Lavi Industries Solomon R. GuggenheimSan Francisco, CA Valencia, CA Neue Galerie Museum New York, NY New York, NYFacility Issues Lee ConstructionMunds Park, AZ Consultants LLC Nevada Museum of Art Valentine Richmond History Richmond, VA Reno, NV CenterFine Arts Museum of San Richmond, VAFrancisco The Library of Congress New York Historical SocietySan Francisco, CA Washington, DC New York, NY Widener Library, Harvard UniversityFire Safety Network Lighting Services Inc. Newark Museum Cambridge, MAMiddlebury, VT Stony Point, NY Newark, NJ Winterthur Museum, GardenFoundation for the Reading Los Angeles County Museum Office of Facilities and LibraryPublic Museum of Art Engineering & Operations Winterthur, DEReading, PA Los Angeles, CA Washington, DC Worcester Art MuseumFrist Center of the Visual Arts Matt Construction Paul E. Garber Facility Worcester, MANashville, TN Corporation Suitland, MD Santa Fe Springs, CA Yale Center for British ArtGeorge Eastman House Philadelphia Museum of Art New Haven, CTRochester, NY McGuire Engineers Philadelphia, PA Chicago, IL Yale University Art GalleryHagley Museum & Library PlanReady, Inc. New Haven, CTWilmington, DE Metropolitan Museum Of Morgan Hill, CA Art Yerba Buena Center forHarvard University Art New York, NY Preservation Society of the ArtsMuseums Newport County San Francisco, CACambridge, MA Milwaukee Public Museum Newport News, RI Milwaukee, WIThe Hermitage, Home of ProPM, Inc.President Andrew Jackson The Morgan Library and Lafayette, CA This list reflectsHermitage, TN Museum membership dues New York, NY Questions and Solutions paid as ofThe High Desert Museum Engineering, Inc.Bend, OR Museum of Contemporary Chaska, MN March 2008. Art — ChicagoHigh Museum of Art Chicago, IL Rutherford & Chekene Although we do our bestAtlanta, GA San Francisco, CA to ensure that our Museum of Fine Arts — Directory information isHonolulu Academy of Arts Boston San Francisco Museum of as up-to-date as possible,Honolulu, HI Boston, MA Modern Art San Francisco, CA errors and omissions canHuntington Library Museum of Fine Arts — always occur. If youSan Marino, CA Houston Santa Barbara Museum would like to make any Houston, TX of Art changes to your listing,Isabella Stewart Gardner Santa Barbara, CA Museum of Science and please contactMuseumBoston, MA Industry Seattle Art Museum Jim Moisson at Chicago, IL Seattle , WA james_moisson@J. Paul Getty Trust harvard.eduLos Angeles, CA Mystic Seaport Museum SIU Castle and Arts and Mystic, CT Thank you very much. Industries Building Washington, DC 35
  • 36. IAMFA LONDON to be there! 200814–17 September: you know you want For more details see