Nine Easy Steps to Creating a PowerPOint Presentation Presenter: Joel Kinison

About This Workshop This workshop is designed to assist faculty in the development of PowerPoint presentations to be used in their classroom. It is not a complete workshop for PowerPoint. Credit-free EdToGo Conferences

This workshop is designed to assist faculty in the development of PowerPoint presentations to be used in their classroom.

It is not a complete workshop for PowerPoint.

Credit-free

EdToGo

Conferences

Objectives Identify the major tools and views of PPT presentation Describe the steps in creating a PPT presentation Describe the purpose of Microsoft PowerPoint

Identify the major tools and views of PPT presentation

Describe the steps in creating a PPT presentation

Describe the purpose of Microsoft PowerPoint

Microsoft PowerPoint Versatile presentation tool (features and capabilities) Predefined presentation formats Variety of layouts and views (outliner to help organize) Includes features provided in word processing S/W The ability to edit and modify Create text, charts and graphics Incorporate objects like clip art, images, audio & video Create special effects and slide transitions and narrations 3 RD Party software availability

Versatile presentation tool (features and capabilities)

Predefined presentation formats

Variety of layouts and views (outliner to help organize)

Includes features provided in word processing S/W

The ability to edit and modify

Create text, charts and graphics

Incorporate objects like clip art, images, audio & video

Create special effects and slide transitions and narrations

3 RD Party software availability

Tool Bars Menu Bar Tool Bar Drawing Tool Bar Outlining Tool Bar

Menu Bar

Tool Bar

Drawing Tool Bar

Outlining Tool Bar

Views Outline View Slide View Views Normal Slide Sorter Slide Show View Speaker Notes

Outline View

Slide View

Views

Normal

Slide Sorter

Slide Show View

Speaker Notes

Task Pane Slide Design Slide Layout Slide Animation New Presentation

Slide Design

Slide Layout

Slide Animation

New Presentation

Step 1: Organize Your Thoughts Storyboarding, outlining or flowcharts Title Introduction Objectives Subject 1 Introduction Content Summary Subject 2 Introduction Content Summary Summary title Subject 1 Subject 2 Introduction Content Summary

Storyboarding, outlining or flowcharts

Title

Introduction

Objectives

Subject 1

Introduction

Content

Summary

Subject 2

Introduction

Content

Summary Summary

Step 2 Enter Text Three Choices Import Create in Outline View Create on Slide

Three Choices

Import

Create in Outline View

Create on Slide

Step 2: Insert outline text for a PowerPoint presentation from Word You can insert an outline into Microsoft Office PowerPoint from .doc files, the resulting text is formatted based on heading styles set in the source document (Heading 1, Heading 2, Heading 3.) Send text from MS Word to a new presentation In Word, open the document from which you want to send text. On the File menu, point to Send To , and then click Microsoft Office PowerPoint .

You can insert an outline into Microsoft Office PowerPoint from .doc files, the resulting text is formatted based on heading styles set in the source document (Heading 1, Heading 2, Heading 3.) Send text from MS Word to a new presentation

In Word, open the document from which you want to send text.

On the File menu, point to Send To , and then click Microsoft Office PowerPoint .

Step 3 Edit the Imported Text Change to Outline View , and enter or edit all the necessary text for the presentation Demote Promote Create and edit bullets

Change to Outline View , and enter or edit all the necessary text for the presentation

Step 4: Select a Design Template Select a Design Template to be used as a background or create a new background. Select Color Schemes to select more Color options.

Select a Design Template to be used as a background or create a new background.

Select Color Schemes to select more Color options.

Step 5: Edit Slide Master Go to the Slide Master and insert headers , footers , logos and slide numbering if needed

Go to the Slide Master and insert headers , footers , logos and slide numbering if needed

Step 6: Images, Graphics, etc. Start working on the graphical part of the presentation. Insert pictures Tables Graphs Charts Format any text to the desired style Inserting Clip Art Select Insert from the pull-down menu Select Picture Select Clip Art

Start working on the graphical part of the presentation.

Insert pictures

Tables

Graphs

Charts

Format any text to the desired style

Inserting Clip Art

Select Insert from the pull-down menu

Select Picture

Select Clip Art

Step 7: Slide Transitions and Custom Animations Go to the Task Pane View and make the finishing touches using Slide Transition and Slide Design-Animation Schemes Slide Transition Slide Design-Animation Schemes

Go to the Task Pane View and make the finishing touches using Slide Transition and Slide Design-Animation Schemes

Step 8: Printing & Presenting Slides Printing When you are ready to make hardcopies of your presentation, you will need to select File >> Print If you want to print handouts of your slides (with multiple slides per printed page), select your options from the pulldown menu. Presenting Select Slide Show >> View Show

Printing

When you are ready to make hardcopies of your presentation, you will need to select File >> Print

If you want to print handouts of your slides (with multiple slides per printed page), select your options from the pulldown menu.

Presenting

Select Slide Show >> View Show

Step 9: Test & Practice Run through the presentation several times to see if there are any modifications to be made. Practice the show on a projector at least once to make final adjustments

Run through the presentation several times to see if there are any modifications to be made.

Practice the show on a projector at least once to make final adjustments