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Managing the Recruiting Process
Jason Dupree
Okta, Sr. Recruiter
What is the Recruiting Process?
1 The Job
2 Recruiting
3 Candidates
4 Interviewing
5 Closing
The Job
1 Budget and approval
 Is the position approved?
 Does it have a targeted comp?
 Is it tough to fill?
2 Invest ...
Recruiting
1 The Story
2 The Attack
3 Execution
Recruiting – The Story
1 What’s going on in the world?
 Why is the company important?
 What problems are you solving?
 ...
Recruiting – The Attack
1 Publicize
 Get the job out there
2 Leverage networks
 Referrals
 Associations
3 Sourcing
 Cr...
Recruiting – Referrals
1 Don’t wait for them – actively go get them!
 Use your people
 Hold referral meetings
 Go throu...
Recruiting – Groups and Associations
1 Identify cross-connections
 1st Degree
 Former coworkers
 Schoolmates
 Professi...
Recruiting – Sourcing
1 Strategize
 Identify your direction
 Who are your target companies?
 Meet with your hiring mana...
Active Candidates - Execution
1 ABC – Always Be Closing
 G2 without them knowing it
 Extrapolate and deduce
2 Be polishe...
Passive Candidates - Execution
1 For passive candidates
 Acknowledge it
 Change the order
 Speak to the company and the...
Interviewing – Candidate Experience
1 Time is key
 The longer the process – the more room for variables
 Be expeditious ...
1 Recognize that they are interviewing you as much as you are interviewing
them
 Glassdoor
 Blogs
 Press releases
 Oth...
1 Recruiting is sales
 Have no fear
 Be the advocate and the matchmaker
2 Know the details
 Current comp, desired comp,...
1 Do your homework
 Checking references
 Getting backchannel references
2 Curveballs
 Anticipate issues, challenges
 E...
1 Backing out of interviews
 Can you pull them back in?
 Behooves you to be honest
 The end goal is a referral
 Make t...
1 “You’re never known for the people you don’t hire.”
 Only the ones you do
2 Recognize red flags
 Don’t hesitate to bri...
Closing the Deal – It’s not done until
they’re there
1 Stay in touch
 Make sure everything is moving forward
 Help where...
Questions?
Jason Dupree
Okta, Sr. Recruiter
jdupree@okta.com
THANK YOU!
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Summit14 T2.2: Managing the Recuiting Process -Okta

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Summit14 - Jobvite Annual User Conference - Breakout Session Presentation. 4.30-5.1

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Transcript of "Summit14 T2.2: Managing the Recuiting Process -Okta"

  1. 1. Managing the Recruiting Process Jason Dupree Okta, Sr. Recruiter
  2. 2. What is the Recruiting Process? 1 The Job 2 Recruiting 3 Candidates 4 Interviewing 5 Closing
  3. 3. The Job 1 Budget and approval  Is the position approved?  Does it have a targeted comp?  Is it tough to fill? 2 Invest time in understanding primary responsibilities  What is the career path?  How is the position critical to the company’s success? 3 Draft and proofread the job description  Look to see how it shows up on the web 4 Master the job and your own presentation!
  4. 4. Recruiting 1 The Story 2 The Attack 3 Execution
  5. 5. Recruiting – The Story 1 What’s going on in the world?  Why is the company important?  What problems are you solving?  Where are you going? 2 What’s unique?  Technology innovation  Challenges 3 How will they fit in?  Make it personal!
  6. 6. Recruiting – The Attack 1 Publicize  Get the job out there 2 Leverage networks  Referrals  Associations 3 Sourcing  Creative recruiting 4 Agencies
  7. 7. Recruiting – Referrals 1 Don’t wait for them – actively go get them!  Use your people  Hold referral meetings  Go through their networks with them 2 Build a recruiting culture  Ask for them on day 1 3 Teach others how to recruit  At lunch  At the gym  On an airplane  Everywhere!!!! 4 Above all, cherish every referral!
  8. 8. Recruiting – Groups and Associations 1 Identify cross-connections  1st Degree  Former coworkers  Schoolmates  Professional Groups  Conferences  2nd Degree  Who knows who that knows who
  9. 9. Recruiting – Sourcing 1 Strategize  Identify your direction  Who are your target companies?  Meet with your hiring manager  Hit LinkedIn  Keep your message super short but personal  Use randomness  Keep it light  Connect with them!  Dig, Dig, Dig  What can you do that’s creative – that no one else has tried?
  10. 10. Active Candidates - Execution 1 ABC – Always Be Closing  G2 without them knowing it  Extrapolate and deduce 2 Be polished  You’re selling an opportunity, not a vacuum cleaner  Be nimble on your feet 3 Build a relationship, but do it fast  15 min, you should know if they’re a fit or not  Screen them first, then sell 4 Control the conversation, professionally
  11. 11. Passive Candidates - Execution 1 For passive candidates  Acknowledge it  Change the order  Speak to the company and the opportunity first  Once they’re interested, then G2  Take the story a level deeper 2 For agencies  Treat agency candidates the same as any other  Control the process  You are the point of contact, not managers  Same goes for candidates
  12. 12. Interviewing – Candidate Experience 1 Time is key  The longer the process – the more room for variables  Be expeditious with scheduling and follow-up 2 Keep things on-time  Make sure interviewers are there  Give them a 2 min warning  Facilitate 3 Think on your feet  If there is a gap, speak to it 4 Manage your managers and interviewers  Make sure they’re prepared and ready 5 KEEP THINGS TIGHT!
  13. 13. 1 Recognize that they are interviewing you as much as you are interviewing them  Glassdoor  Blogs  Press releases  Other random sources of information 2 Be there at the beginning and at the end Interviewing – Candidate Experience
  14. 14. 1 Recruiting is sales  Have no fear  Be the advocate and the matchmaker 2 Know the details  Current comp, desired comp, availability, all up front  Who else are they talking to?  How far in the process are they?  Where do we stack up?  What’s important, cash or equity? 3 Don’t spin wheels  Square pegs don’t fit in round holes Closing the Deal
  15. 15. 1 Do your homework  Checking references  Getting backchannel references 2 Curveballs  Anticipate issues, challenges  Enlist additional closing help 3 Know when and how to go to bat  Have it backed up with data 4 ALWAYS PRE-CLOSE!  100% acceptance rate – it’s all about the relationship Closing the Deal
  16. 16. 1 Backing out of interviews  Can you pull them back in?  Behooves you to be honest  The end goal is a referral  Make the best decision you can with the most information possible 2 Counter-offers  Be pre-emptive  It’s really an 80/20 rule  Don’t badmouth other offers or companies  Enlist the hiring manager Closing the Deal – It’s not done until they’re there
  17. 17. 1 “You’re never known for the people you don’t hire.”  Only the ones you do 2 Recognize red flags  Don’t hesitate to bring it up anywhere in the process  Learn the warning signs of high-maintenance 3 Know when to walk away  Be professional and concise Closing the Deal – Speaking of Curveballs
  18. 18. Closing the Deal – It’s not done until they’re there 1 Stay in touch  Make sure everything is moving forward  Help where needed  Have the hiring manager and their new teammates reach out 2 Keep the excitement going! 3 And ask them for referrals!
  19. 19. Questions?
  20. 20. Jason Dupree Okta, Sr. Recruiter jdupree@okta.com THANK YOU!
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