By: Jo B. Bitonio Supervising CDS/Chief Planning Unit The CDA Dagupan Extension Office presents in 2012 Performance review. This isbased on verifiable, observable, credible, and sustainable indicators of performancealong: a) Registration; b) regulatory; c0 Development of Cooperatives; and Institutionalvariables. The performance review aims to ensure transparency and accountability in theimplementation of the Authority’s Major final Outputs, through the conduct ofappropriate communications strategy including the publication of the said report to theExtension Office website. Performance appraisal is critically important for any organization The CDA hasan overall plan starting from goal setting, performance measurement, regularperformance feedback, employee recognition and documentation of the overall progressand challenges. The annual performance review is both the end and the beginning of theperformance management cycle. Below is the synopsis and assessment of the 2012 calendaryear completed. On the review of performance, the registration unit with a maximum point rating of30% on the overall performance, attained the following rating: 1st quarter (23.75%); 2ndQuarter (25.16); 3rd Quarter (26.56%); and 4th Quarter (28.05%), respectively. Theoverall annual rating was 25.88%. The performance of Registration Unit wasconsistently high per quarterly performance. This can be accorded to the activefacilitation and assistance of the CDA Field Personnel and on time support of theadministrative staff as well as the regional Registration Team. The registration Unit isresponsible in the planning, advisory, mentoring and monitoring of all theplans/programs/activities of the Extension Office along the areas of: registration ofcooperatives, registration of amendments of the article of cooperation and by laws,implementation of the cooperative information system, rationalization registry ofcooperatives, purging of the registry of cooperatives, physical maintenance andmanagement of records and posting of the official list registered of cooperatives Figure 1shows the Registration Performance per Quarter, FY 2012
The regulatory unit has a maximum point rating of 40% on the overallperformance of the Regional Office. This means that the bulk of performance is beingimplemented and monitored by the Regulatory Unit. Insofar as the performance isconcerned, the regulatory unit attained the following rating: 1st quarter (25.28%); 2ndQuarter (36.78); 3rd Quarter (30.62%); and 4th Quarter (28.92%), respectively. Theoverall rating was 30.4%. The performance of Regulatory Unit was all time high on the2nd Quarter and reduced by 6.16% by 3rd Quarter and 1.7 % by the 4th Quarter.Nonetheless, the overall annual performance was 30.4%. (See Figure 2 The reason for the decline of performance can be attributed to the moderatecompliance of cooperatives in the submission of statutory reports. The Regulatory Unitis tasked in the supervision and monitoring of cooperatives’ compliance to administrative
requirements, issuance of Certificate of Good Standing, inspection and evaluation ofcooperatives, evaluation of the financial and institutional records of cooperatives,provision of legal services and provision of mediation and conciliation services tocooperatives. Insofar as the development of cooperatives which has a bearing of 20% on theoverall performance, the CDA-DEO performed consistently high from Quarters 1- 4, FY2012. In particular, the rating for the 1st Quarter was 20%, 2nd Quarter (18.91%), 3rdQuarter (19.72%), and 4th Quarter (19.41%) while the overall annual rating was 19.51%(See Figure 3). The Research and Information Unit and the Project DevelopmentAssistance were responsible for the planning and implementation ofplans/programs/activities namely: implementation of the 3 point agenda, celebration ofthe international year of cooperative (IYC), reproduction of information communicationmaterials, other advocacy related activities, research and development, interventionprograms and projects for cooperatives, collaboration and coordination of programs andprojects for cooperative development, Gender and Development Program, KALAHI,strengthening of the Cooperative Development Councils and the management of loancollections, unliquidated grants and subsidies and collection interest on investments. The institutional variables cover the general administration and support servicessuch as the human resource development (conduct of HRD activities, conduct of straffmeetings, implementation of the awards and recognition program, provision of need-based capacity building activities attendance to various trainings as cvalled by the CentralOffice, creation of Ad Hoc Regulatory Unit); planning services; income collection of theCDA) and maintenance and updating of the EO website.
Figure 4 shows that CDA DEO have been consistently high (10% maximumpoints out of 100%) in the implementation and attainment of its institutional targets. Thisis attributed to the responsive HRD programs, constant meetings, open dialogue andcommunication and the able leadership of the Regional Director with all the personnel(technical and administrative) supporting and cooperating in all programs. For the year being reviewed. CDA-DEO attended the 1st Human ResourceDevelopment activity in Bohol Province. The CDA-DEO won as 3rd Place Best inUniform and several parlor games
On another milestone, income is another variable by which CDA is beingmonitored for its income performance. Income generation is a tool to achieve economicgrowth in any country. Moreover, income is a means of raising the required publicrevenue, but also as an essential fiscal instrument for managing the economy. With atarget of P 1M CDA DEO was able to collect P1,280,939.63 (Figure 5 -6).. Under the developmental intervention programs/projects for cooperatives, a total ofP9,300,000.00 were released to 31 cooperative-beneficiaries. The fund in terms of grantscame from various legislators. To sum it up, CDA Dagupan Extension Office was rated 88.46% in its overallperformance along the four major areas of concern: Accomplishment Areas of Concern Target (%) (%) Registration 30 28.05 Regulatory 40 31 Development of Cooperatives 20 19.41 Institutional 10 10 Overall Performance 100 88.46
One of the three point agenda of the CDA is the Expansion of CooperativeMembership. The program has a timeline for four years (2011-2014). Among thestrategies implemented by Dagupan Extension office are: integration of campaign formembership during PMES, Attendance to General Assemblies, Mentoring and othertechnical assistance, fora, encouragement for the millionaire cooperatives to establishtheir branches or satellite offices and use of mass media (newspaper and radio programs). Membership Trends 2010-2012 Membership 2010 2011 2012 Target 123,077 338,462 338,462 Accomplishments 246,127 405,514 409,147For 2012, the monthly performance for membership expansion is reflected below