Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection                             Jennifer Wiley         ...
Collection SurveyIntroductory Thoughts:        Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection was ...
Box 1, Folder 4: The Wizard of Oz (Notes)              Item 1: Personal note of congratulations to Jennifer from Margot   ...
Series Inventory Form1. Date Prepared:         2. Series Location:3. Series Title:                                        ...
Series Inventory Form1. Date Prepared:          2. Series Location:4/22/2011                  Jennifer Wiley’s Fox Chapel ...
Series Inventory Form1. Date Prepared:          2. Series Location:4/22/2011                  Jennifer Wiley’s Fox Chapel ...
Series Inventory Form1. Date Prepared:         2. Series Location:4/22/2011                 Jennifer Wiley’s Fox Chapel Ar...
Series Inventory Form1. Date Prepared:          2. Series Location:4/22/2011                  Jennifer Wiley’s Fox Chapel ...
Series Inventory Form1. Date Prepared:         2. Series Location:4/22/2011                 Jennifer Wiley’s Fox Chapel Ar...
Series Inventory Form1. Date Prepared:           2. Series Location:4/22/2011                   Jennifer Wiley’s Fox Chape...
Collection ProposalMission Statement       The mission of Jennifer Wiley’s Fox Chapel Area High School Spring MusicalColle...
Value Assessment         Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection primarily is asource of gr...
Representative Items       Series 1: Photographs               Box 1, Folder 1: The Wizard of Oz (Photographs)Photograph o...
Condition Assessment        The collection is less than ten years old and is therefore in overall good condition. Minordef...
Condition Report FormDate Prepared:                Series Location:4/24/2011                     Jennifer Wiley’s Fox Chap...
Condition Report FormDate Prepared:                Series Location:4/24/2011                     Jennifer Wiley’s Fox Chap...
Condition Report FormDate Prepared:                Series Location:4/24/2011                     Jennifer Wiley’s Fox Chap...
Condition Report FormDate Prepared:                Series Location:4/24/2011                     Jennifer Wiley’s Fox Chap...
Condition Report FormDate Prepared:                Series Location:4/24/2011                     Jennifer Wiley’s Fox Chap...
Condition Report FormDate Prepared:                Series Location:4/24/2011                     Jennifer Wiley’s Fox Chap...
Conservation PlanSigns to be watched for based on the specific collection:        Emerging technologies for digitization a...
repository holding. Immediately, a humidifier should be brought in to help control the humiditylevels of the repository an...
Conservation Outsourcing FormTo Be Completed By The Repository:Date Prepared:               Collection Location:Collection...
Collection Development PolicyCurrent Gaps in the Evidence        Currently the collection is missing items that shed light...
Item: Posters       Source: Fox Chapel Area High School Choral Department       Pricing: To be negotiated       Deadline t...
Item: Signed Cast Posters       Source: Wiley Family       Pricing: Gift       Deadline to Acquire: 4/27/2016       Descri...
Acquisitions FormDate Received:              Received From:Address:                                                       ...
Public Services Plan          Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection is currentlymeant pri...
to use pens while viewing the materials (pencils only) and tools such as magnifying glasses andcradles should be kept on h...
EAD Finding Aid        Jennifer Wileys Fox Chapel Area High School Spring Musical CollectionAn inventory of her collection...
Miscellaneous Memorabilia: Includes two items: a shadowbox and a doorknob. The shadowbox contains the      school letter M...
Created by: JNW              Date: March 31, 2011              Revision history: 2011-4-2 - Added Inventory (JNW)Inventory...
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Archives Collection Portfolio Project

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Archives Collection Portfolio Project

  1. 1. Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Jennifer Wiley IST 628 Dr. Lavender 4/27/11
  2. 2. Collection SurveyIntroductory Thoughts: Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection was left asclosely structured to original order as closely as possible. The series became evident veryquickly upon examination of the collection. Miss Wiley kept photographs, shots both on stageand backstage, from the productions she was a part as well as notes from friends congratulatingher on a job well done after the performances. She also held onto programs from the shows shewas a part of, both as a cast member and as a member of the stage crew. There were also a fewcostume items, one full outfit and one hat, that were worn by Miss Wiley during herperformances. Two miscellaneous memorabilia items were also included, one doorknob fromthe set of the Wizard of Oz in 2004 signed by Jennifer and some other cast members and ashadowbox commemorating her achievements within the choral department, includingparticipation in the spring musicals. Additionally, there were some digital images from variousstages of the production process of her senior showing of Seussical the Musical in 2005.Necessary preservation steps for the collection have been noted, though in general the items arein good condition. In order to fill some gaps that became apparent in the survey of thecollection, it is hoped that the Fox Chapel Area High School and the Wiley family may be ableto donate additional items. The Wiley family wishes to preserve this collection for sentimentalreasons, but also hopes that the materials may be of use to researchers interested in theater,especially high school musicals.The Collection: Repository: The Wiley Collection Archives Record Group:Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Series 1: Photographs Box 1, Folder 1: The Wizard of Oz (Photographs) Item 1: “Dorothy” and “Munchkins” dancing on stage during dress rehearsal (2004) Item 2: “Dorothy” and “Munchkins” cowering on stage during dress rehearsal (2004) Item 3: Wiley backstage in “Citizen of Oz” costume (2004) Box 1, Folder 2: Seussical the Musical (Photographs) Item 1: “Whos” onstage during dress rehearsal (2005) Item 2: “Mayzie” onstage during a performance (2005) Item 3: “Jojo” and “Cat in the Hat” on stage during a performance (2005) Item 4: Cast onstage during curtain call (2005) Series 2: Notes Box 1, Folder 3: Bye Bye Birdie (Notes) Item 1: Note to the entire cast and crew from “Rosie” (Kirsten) (2003)
  3. 3. Box 1, Folder 4: The Wizard of Oz (Notes) Item 1: Personal note of congratulations to Jennifer from Margot (2004) Item 2: Personal note of congratulations to Jennifer from Alli (2004) Item 3: Personal note of congratulations to Jennifer from Lindsey (2004) Item 4: Personal note of congratulations to Jennifer from Hannah (2004) Box 1, Folder 5: Seussical the Musical (Notes) Item 1: Personal note of congratulations to Jennifer from Ashley (2005) Item 2: Personal note of congratulations to Jennifer from Cindy (2005) Item 3: Personal note of congratulations to Jennifer from Mom (2005) Item 4: Personal note of congratulations to Jennifer from Lindsey (2005) Item 5: Personal note of congratulations to Jennifer from Hannah (2005)Series 3: Programs Box 1, Folder 6: Programs Item 1: Program from Bye Bye Birdie (2003) Item 2: Program from the Wizard of Oz (2004)Series 4: Costume Pieces Oversize 1: Costume Pieces Item 1: Munchkin hat from the Wizard of Oz (2004) Item 2: Circus romper from Seussical the Musical (2005)Series 5: Miscellaneous Memorabilia Oversize 2: Miscellaneous Memorabilia Item 1: Doorknob from the Wizard of Oz set (2004) Item 2: Shadowbox (2005)Series 6: Digital Images Digital JCO Database: Seussical the Musical (2005) Item 1: Collection of flowers, balloons, and cards from friends and family following performances Item 2: Wiley and friends backstage in “Who” costumes Item 3: Wiley and friends backstage in “Who” costumes Item 4: “Whos” posing backstage with a wall marked with lipstick Item 5: Wiley and friends at cast party at Boyd Community Center Item 6: Cast members at cast party at Boyd Community Center
  4. 4. Series Inventory Form1. Date Prepared: 2. Series Location:3. Series Title: 4. Inclusive Dates:5. Volume: 6. Finding Aids:7. Item Description:8. Annual Accumulation: 9. Frequency of Use: ___At least once a month ___Less than once a month ___Never10. Medium: 11. Arrangement: 12. Form___Paper ___Alphabetical (name) ___Letter___Digital ___Alphabetical (subject) ___Cardstock___Photographic Media ___Geographical ___Digital___3D Artifact ___Numerical ___Other ___Chronological ___Original Order ___Other (specify):13. Physical Condition: 14. Relationship to Other Records: ___Good ___Fair ___Poor ___DuplicateComments: Location of original item:
  5. 5. Series Inventory Form1. Date Prepared: 2. Series Location:4/22/2011 Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Box 1, Folders 1 & 23. Series Title: 4. Inclusive Dates:Photographs 2004-20055. Volume: 6. Finding Aids:2 Folders EAD7. Item Description:Box 1, Folder 1: The Wizard of Oz (Photographs) Item 1: “Dorothy” and “Munchkins” dancing on stage during dress rehearsal (2004) Item 2: “Dorothy” and “Munchkins” cowering on stage during dress rehearsal (2004) Item 3: Wiley backstage in “Citizen of Oz” costume (2004)Box 1, Folder 2: Seussical the Musical (Photographs) Item 1: “Whos” onstage during dress rehearsal (2005) Item 2: “Mayzie” onstage during a performance (2005) Item 3: “Jojo” and “Cat in the Hat” onstage during a performance (2005) Item 4: Cast onstage during curtain call (2005)8. Annual Accumulation: 9. Frequency of Use:Inactive ___At least once a month _x_Less than once a month ___Never10. Medium: 11. Arrangement: 12. Form___Paper ___Alphabetical (name) ___Letter___Digital ___Alphabetical (subject) ___Cardstock_x_Photographic Media ___Geographical ___Digital___3D Artifact ___Numerical _x_Other ___Chronological _x_Original Order ___Other (specify):13. Physical Condition: 14. Relationship to Other Records: ___Good _x_Fair ___Poor ___DuplicateComments: Location of original item:Some of the photographs have been bent andone is torn
  6. 6. Series Inventory Form1. Date Prepared: 2. Series Location:4/22/2011 Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Box 1, Folders 3-53. Series Title: 4. Inclusive Dates:Notes 2003-20055. Volume: 6. Finding Aids:3 Folders EAD7. Item Description:Box 1, Folder 3: Bye Bye Birdie (Notes) Item 1: Note to the entire cast and crew from “Rosie” (Kirsten) (2003)Box 1, Folder 4: The Wizard of Oz (Notes) Item 1: Personal note of congratulations to Jennifer from Margot (2004) Item 2: Personal note of congratulations to Jennifer from Alli (2004) Item 3: Personal note of congratulations to Jennifer from Lindsey (2004) Item 4: Personal note of congratulations to Jennifer from Hannah (2004)Box 1, Folder 5: Seussical the Musical (Notes) Item 1: Personal note of congratulations to Jennifer from Ashley (2005) Item 2: Personal note of congratulations to Jennifer from Cindy (2005) Item 3: Personal note of congratulations to Jennifer from Mom (2005) Item 4: Personal note of congratulations to Jennifer from Lindsey (2005) Item 5: Personal note of congratulations to Jennifer from Hannah (2005)8. Annual Accumulation: 9. Frequency of Use:Inactive ___At least once a month _x_Less than once a month ___Never10. Medium: 11. Arrangement: 12. Form_x_Paper ___Alphabetical (name) _x_Letter___Digital ___Alphabetical (subject) _x_Cardstock___Photographic Media ___Geographical ___Digital___3D Artifact ___Numerical ___Other ___Chronological _x_Original Order ___Other (specify):13. Physical Condition: 14. Relationship to Other Records: ___Good _x_Fair ___Poor ___DuplicateComments: Location of original item:Some items showing signs of wear
  7. 7. Series Inventory Form1. Date Prepared: 2. Series Location:4/22/2011 Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Box 1, Folder 63. Series Title: 4. Inclusive Dates:Programs 2003-20045. Volume: 6. Finding Aids:1 Folder EAD7. Item Description:Box 1, Folder 6: Programs Item 1: Program from Bye Bye Birdie (2003) Item 2: Program from the Wizard of Oz (2004)8. Annual Accumulation: 9. Frequency of Use:Inactive ___At least once a month _x_Less than once a month ___Never10. Medium: 11. Arrangement: 12. Form_x_Paper ___Alphabetical (name) ___Letter___Digital ___Alphabetical (subject) _x_Cardstock___Photographic Media ___Geographical ___Digital___3D Artifact ___Numerical ___Other _x_Chronological ___Original Order ___Other (specify):13. Physical Condition: 14. Relationship to Other Records: ___Good _x_Fair ___Poor ___DuplicateComments: Location of original item:Some slight staining
  8. 8. Series Inventory Form1. Date Prepared: 2. Series Location:4/22/2011 Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Oversize 13. Series Title: 4. Inclusive Dates:Costume Pieces 2004-20055. Volume: 6. Finding Aids:1 cubic foot EAD7. Item Description:Oversize 1: Costume Pieces Item 1: Munchkin hat from the Wizard of Oz (2004) Item 2: Circus romper from Seussical the Musical (2005)8. Annual Accumulation: 9. Frequency of Use:Inactive ___At least once a month _x_Less than once a month ___Never10. Medium: 11. Arrangement: 12. Form___Paper ___Alphabetical (name) ___Letter___Digital ___Alphabetical (subject) ___Cardstock___Photographic Media ___Geographical ___Digital_x_3D Artifact ___Numerical _x_Other _x_Chronological ___Original Order ___Other (specify):13. Physical Condition: 14. Relationship to Other Records: _x_Good ___Fair ___Poor ___DuplicateComments: Location of original item:
  9. 9. Series Inventory Form1. Date Prepared: 2. Series Location:4/22/2011 Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Oversize 23. Series Title: 4. Inclusive Dates:Miscellaneous Memorabilia 2004-20055. Volume: 6. Finding Aids:1 cubic foot EAD7. Item Description:Oversize 2: Miscellaneous Memorabilia Item 1: Doorknob from the Wizard of Oz set (2004) Item 2: Shadowbox (2005)8. Annual Accumulation: 9. Frequency of Use:Inactive ___At least once a month _x_Less than once a month ___Never10. Medium: 11. Arrangement: 12. Form___Paper ___Alphabetical (name) ___Letter___Digital ___Alphabetical (subject) ___Cardstock___Photographic Media ___Geographical ___Digital_x_3D Artifact ___Numerical _x_Other ___Chronological _x_Original Order ___Other (specify):13. Physical Condition: 14. Relationship to Other Records: _x_Good ___Fair ___Poor ___DuplicateComments: Location of original item:
  10. 10. Series Inventory Form1. Date Prepared: 2. Series Location:4/22/2011 Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Digital JCO Database3. Series Title: 4. Inclusive Dates:Digital Images 20055. Volume: 6. Finding Aids:89.68 GB EAD7. Item Description:Digital JCO Database: Seussical the Musical (2005) Item 1: Collection of flowers, balloons, and cards from friends and family after performances Item 2: Wiley and friends backstage in “Who” costumes Item 3: Wiley and friends backstage in “Who” costumes Item 4: “Whos” posing backstage with a wall marked with lipstick Item 5: Wiley and friends at cast party at Boyd Community Center Item 6: Cast members at cast party at Boyd Community Center8. Annual Accumulation: 9. Frequency of Use:Inactive ___At least once a month _x_Less than once a month ___Never10. Medium: 11. Arrangement: 12. Form___Paper ___Alphabetical (name) ___Letter_x_Digital ___Alphabetical (subject) ___Cardstock___Photographic Media ___Geographical _x_Digital___3D Artifact ___Numerical ___Other ___Chronological _x_Original Order ___Other (specify):13. Physical Condition: 14. Relationship to Other Records: _x_Good ___Fair ___Poor ___DuplicateComments: Location of original item:All digital
  11. 11. Collection ProposalMission Statement The mission of Jennifer Wiley’s Fox Chapel Area High School Spring MusicalCollection is to document Miss Wiley’s experiences while participating in various springmusicals during her time at Fox Chapel Area High School. The collection is intended for herpersonal use during her lifetime and will be maintained in order to preserve the items so that theymight endure beyond that time and be of use to researchers, especially those interested in highschool musical productions.Role for the Specific Audience In her personal use, Miss Wiley can use the collection to reflect on her memories of highschool and, more specifically, her times on stage. Later in life, she may be able to share theseitems with her family to supplement stories or use the items to remember those who shared theexperiences with her and the relationships she shared.Role for Historians/Scholars in General For researchers in general, this collection can be used to study parts of a high schoolmusical production. The collections assortment of programs and costume pieces could be ofgreat use in understanding the actual production process while the photographs, notes, andmiscellaneous memorabilia could be used to shed light on some of the more personal cultureaspects of high school productions, especially when concerned with the years 2003-2005.Current Boundaries of the Collection The collection at this time is limited in that it is heavily weighted in personal photographsand notes of Miss Wiley’s. If more items pertaining to the production process were addedresearchers could gain valuable insight into more of the inner workings of high school musicalproductions.Future Areas for Growth Because Miss Wiley graduated from Fox Chapel Area High School in 2005, there is littleroom for growth in this collection. However, if general production items produced during thoseyears could be found, the collection could be greatly increased with further evidence of thetechnical production process of a high school musical.Realistic End/Mature Phase of the Collection The collection at this point is most likely at its maturation as Miss Wiley’s graduation in2005 ended her time as part of the choral program at Fox Chapel Area High School. However, ifit is possible to find materials that provide insight into the technical side of the production itcould create a more complete collection.
  12. 12. Value Assessment Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection primarily is asource of great personal value for the Wiley family. Jennifer’s involvement in the various springmusicals and choral programs at Fox Chapel Area High School during her time there made up agreat deal of her high school experience. This collection of notes, photographs, and othermemorabilia provide the family with reminders of those times and the people associated withMiss Wiley during that time. Additionally, the items of the collection provide evidential value ofthe methods of production of the Fox Chapel Area High School Choral Department andinformational value about the culture of the production process of a high school musical, all ofwhich is of great use for additional researchers. The items of greatest personal value to the Wiley family include the 2005 personal noteof congratulations to Jennifer from her friend Hannah and the 2005 digital image of Jennifer’scollection of flowers, cards, and balloons from friends and family following performances. Thenote is from a lifelong friend of Jennifer’s who was also a member of the pit orchestra andexpresses the array of emotions of being involved in such a project together with only monthsleft until graduation and the end of a large chapter of their lives. The digital image is a reminderto Jennifer of the number of friends and family who supported her during her performances. The shadowbox serves a dual purpose of personal value to the family as well as bothinformational and evidential value. The shadowbox contains not only a school letter, but Jenniferalso taped various clippings from the school newspaper and a speech from the choral director tothe graduating senior class. To Jennifer, these items signify her accomplishments within theprogram and her relationship with the director and the other members of her class. Toresearchers, informational value can be extracted through the direct references to the variousactivities within the choral department and the people who were a part of it while Jennifer wasthere. Evidential value can be found in the list of achievements of the senior class as a wholerepresenting the department in the speech clippings. Additional informational value can be found in the 2005 circus romper from Seussical theMusical worn by Jennifer during a circus scene and from the 2004 photograph of “Dorothy” and“Munchkins” on stage during dress rehearsal. The romper offers some insight into the designand materials that went into the costume development as part of the production process of highschool musicals, especially in comparison to higher budget productions. The photograph showsa wide variety of cast members in costume, allowing researchers to be able to find a connectionfrom this collection to other cast members and their roles in the 2004 production of the Wizardof Oz. Even more informational value with the addition of further evidential value can be foundin the 2003 program from Bye Bye Birdie. Not only does the item list all parties whoparticipated in the various levels of production for the performance, but it also includes personalmessages from family members to cast members listed under the title of “Benefactors”demonstrating that this service was a tool used to gain funds. Evidential value is found in thetitles of various parties including everyone from the main cast to the ushers, providing evidenceof the way the actual production functioned and was organized. It should not cost much to maintain these materials as they in general in good conditionand the repository can properly store them. Since all the documents were produced well after1990, they should all be on acid free paper, additionally cutting back on the amount of work andmaterials required for preservation.
  13. 13. Representative Items Series 1: Photographs Box 1, Folder 1: The Wizard of Oz (Photographs)Photograph of “Dorothy” and “Munchkins” on stage during dress rehearsal This photograph depicts the actress who played Dorothy skipping through an imaginaryyellow brick road while a large part of the additional cast dressed as Munchkins sing. Series 2: Notes Box 1, Folder 5: Seussical the Musical (Notes)Personal note of congratulations to Wiley from Hannah This note was written personally by Hannah to Jennifer. It expresses the variety ofemotions felt by both girls at the end of not only their last performance together but their time inhigh school together. Series 3: Programs Box 1, Folder 6: ProgramsProgram from Bye Bye Birdie This program was given to audience members of the showings of Bye Bye Birdie in2003. It lists all the different categories of participants as well as the individuals involved on alllevels. It also has several ads from local businesses that paid for the space in order to support theproduction and promote their business. Series 4: Costume Pieces Oversize 1: Costume PiecesCircus romper from Seussical the Musical This blue and purple circus romper is a costume from a circus scene in Seussical theMusical worn by Jennifer. It is styled from general Dr. Seuss designs. Series 5: Miscellaneous Memorabilia Oversize 2: Miscellaneous MemorabiliaShadowbox The front of the box contains a letter with pins signifying Jennifer’s years of involvementin the choral program as well as a small plaque listing the various activities Jennifer participatedin within the program. On the back of the box, Jennifer taped a picture of the 2005 senior castfrom her last musical (Seussical) clipped from the school newspaper and various clips from aspeech delivered by the head of the choral department including comments on Jenniferindividually as well as comments on the senior class of the department as a whole. Series 6: Digital Images Digital JCO Database: Seussical the Musical (2005)Collection of flowers, balloons, and cards from friends and family after performances This digital photograph depicts a collection of flowers in vase surrounded by balloonsand cards that were given to Jennifer following the performances of her senior year showing ofSeussical the Musical by friends and family.
  14. 14. Condition Assessment The collection is less than ten years old and is therefore in overall good condition. Minordefects include bends in the corners of photographs, staples left in notes, and slight staining onprograms. The only major defect is one photograph that has been torn in half. Condition Report FormDate Prepared: Series Location:Series Title: Inclusive Dates:Volume: Annual Accumulation:Description of Defects:List of Defects: Medium: Form:___Tearing ___ Paper ___Letter___Corrosion ___Digital ___Cardstock___Oxidation ___Photographic Media ___Digital___Mold ___3D Artifact ___Other___Pest Damage___Fading___Brittleness___Staining___Discoloration___Foxing___Other (specify):Restrictions on Use: Physical Condition: ___Good ___Fair ___Poor
  15. 15. Condition Report FormDate Prepared: Series Location:4/24/2011 Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Box 1, Folders 1 & 2Series Title: Inclusive Dates:Photographs 2004-2005Volume: Annual Accumulation:2 Folders InnactiveDescription of Defects:Slight bends in a few of the photographs from general wear, but limited damage.Photograph of Wiley backstage in “Citizen of Oz” costume (2004) has been torn in halfList of Defects: Medium: Form:_x_Tearing ___ Paper ___Letter___Corrosion ___Digital ___Cardstock___Oxidation _x_Photographic Media ___Digital___Mold ___3D Artifact _x_Other___Pest Damage___Fading___Brittleness___Staining___Discoloration___Foxing_x_Other (specify):bends at cornersRestrictions on Use: Physical Condition:All access must be granted by the Wiley family ___Good _x_Fair ___Poor
  16. 16. Condition Report FormDate Prepared: Series Location:4/24/2011 Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Box 1, Folders 3-5Series Title: Inclusive Dates:Notes 2003-2005Volume: Annual Accumulation:3 Folders InnactiveDescription of Defects:Some cards with staplesPersonal note from Hannah (2005) is bent at the cornersList of Defects: Medium: Form:___Tearing _x_ Paper _x_Letter___Corrosion ___Digital _x_Cardstock___Oxidation ___Photographic Media ___Digital___Mold ___3D Artifact ___Other___Pest Damage___Fading___Brittleness___Staining___Discoloration___Foxing_x_Other (specify):bends at cornersstaplesRestrictions on Use: Physical Condition:All access must be granted by the Wiley family ___Good _x_Fair ___Poor
  17. 17. Condition Report FormDate Prepared: Series Location:4/24/2011 Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Box 1, Folder 6Series Title: Inclusive Dates:Programs 2003-2004Volume: Annual Accumulation:1 Folder InnactiveDescription of Defects:Small black smudges stain each coverList of Defects: Medium: Form:___Tearing _x_ Paper ___Letter___Corrosion ___Digital _x_Cardstock___Oxidation ___Photographic Media ___Digital___Mold ___3D Artifact ___Other___Pest Damage___Fading___Brittleness_x_Staining___Discoloration___Foxing___Other (specify):Restrictions on Use: Physical Condition:All access must be granted by the Wiley family ___Good _x_Fair ___Poor
  18. 18. Condition Report FormDate Prepared: Series Location:4/24/2011 Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Oversize 1Series Title: Inclusive Dates:Costume Pieces 2004-2005Volume: Annual Accumulation:1 cubic foot InnactiveDescription of Defects:No obvious defectsList of Defects: Medium: Form:___Tearing ___ Paper ___Letter___Corrosion ___Digital ___Cardstock___Oxidation ___Photographic Media ___Digital___Mold _x_3D Artifact _x_Other___Pest Damage___Fading___Brittleness___Staining___Discoloration___Foxing___Other (specify):Restrictions on Use: Physical Condition:All access must be granted by the Wiley family _x_Good ___Fair ___Poor
  19. 19. Condition Report FormDate Prepared: Series Location:4/24/2011 Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Oversize 2Series Title: Inclusive Dates:Miscellaneous Memorabilia 2004-2005Volume: Annual Accumulation:1 cubic foot InnactiveDescription of Defects:No obvious defectsList of Defects: Medium: Form:___Tearing ___ Paper ___Letter___Corrosion ___Digital ___Cardstock___Oxidation ___Photographic Media ___Digital___Mold _x_3D Artifact _x_Other___Pest Damage___Fading___Brittleness___Staining___Discoloration___Foxing___Other (specify):Restrictions on Use: Physical Condition:All access must be granted by the Wiley family _x_Good ___Fair ___Poor
  20. 20. Condition Report FormDate Prepared: Series Location:4/24/2011 Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection Digital JCO DatabaseSeries Title: Inclusive Dates:Digital Images 2005Volume: Annual Accumulation:89.68 GB InnactiveDescription of Defects:No obvious defectsList of Defects: Medium: Form:___Tearing ___ Paper ___Letter___Corrosion _x_Digital ___Cardstock___Oxidation ___Photographic Media _x_Digital___Mold ___3D Artifact ___Other___Pest Damage___Fading___Brittleness___Staining___Discoloration___Foxing___Other (specify):Restrictions on Use: Physical Condition:All access must be granted by the Wiley family _x_Good ___Fair ___Poor
  21. 21. Conservation PlanSigns to be watched for based on the specific collection: Emerging technologies for digitization and digital preservation Tears Corrosion Oxidation Biological Threats (eg. pests, molds, etc) Fading Brittleness Stains Discoloration FoxingIdeal Environment: Ideally the collection should be stored in an environment with careful control oftemperature, humidity, air quality, and light. Keeping the collection at 68 degrees with 45%humidity will discourage the presence of biological threats such as mold and will help to preventall paper materials from drying and becoming brittle. Additionally, controlling the air qualitywill minimize pollutants that could soil or stain the collection. By keeping the collection inarchival boxes, heat and UV radiation will be limited, helping to prevent fading, oxidation, anddiscoloration. Finally, keeping the materials in acid free folders will help to prevent tears,corrosion, foxing, and more from happening to the individual documents. Currently, the collection is not being stored in the ideal environment. The physicalmaterials instead are being stored in a basement apartment with limited control of temperatureand humidity and no more control of the air quality than a smoke/carbon monoxide detector.Additionally, the items are being stored in a wooden desk drawer instead of in archival boxes,which does protect them from direct light, but little else. Methods that can be taken to addressthis issues until a more suitable environment can be found will be addressed below in In-HousePreservation Situations.Disaster Contingency Plan Should a disaster or emergency arise in the current environment housing the collection,we will commit to doing whatever is possible to take the materials with us upon evacuation. Thedigital materials currently stored in the database will be backed up via an external TrustedDigital Repository (TDR), keeping them safe from any damage done onsite. As the physicalmaterials in the collection are digitized they will also be added to the TDR, adding additionalsecurity in the face of disaster. Should any damage become of the physical materials in thecollection, outsourcing preservation steps (outlined below) will be taken as immediately aspossible. Additionally, the repository will commit to maintaining smoke and carbon monoxidedetectors and will install sprinklers as methods of disaster prevention. This plan should beupdated as soon as a new environment is found and every two years regardless of such a change.In-House Preservation Situations The less than ideal circumstances of the current environment have already beenaddressed, but there are some measures that can be taken to preserve the collection in its present
  22. 22. repository holding. Immediately, a humidifier should be brought in to help control the humiditylevels of the repository and the items should be moved from the wooden drawer into a metal onethat won’t retain its own levels of humidity and biological threats. As soon as possible, thecollection materials should be moved from the drawer to acid free folders and archival boxes tobetter help prevent damage to individual items. Additionally, boxes for the 3D artifacts shouldalso utilize unbuffered tissue paper to separate the individual items and add protection. Allboxes should then be kept on a shelf out of direct sunlight and high enough off the floor to avoiddamage from flooding. The current digital items should be backed up on an external TDR and itis highly recommended that the physical photographs and documents in the collection bedigitized and added to the database (and the TDR) as soon as possible to preserve theirinformation as the physical items wear over time. It is also recommended that new technologies in digitization and digital preservation bewatched and utilized as appropriate in order to ensure that the collection is always accessible andpreserved. The items of the collection should be assessed every year to detect any emergingsigns of damage and outsourced as needed for conservation repairs.Outsourcing Conservation Situations Due to the restrictions on the current repository, all items will be outsourced to anexternal conservation institution as soon as signs of aging and damage are detected.
  23. 23. Conservation Outsourcing FormTo Be Completed By The Repository:Date Prepared: Collection Location:Collection Title: Inclusive Dates:Volume: Annual Accumulation:Item Description:Medium: Form:___ Paper ___Letter___Digital ___Cardstock___Photographic Media ___Digital___3D Artifact ___OtherTo Be Completed By Conservation Institution:Date Received: Received From:Name of Conservator: Date Prepared:Defects for Conservation: Description of Treatment:___Tearing___Corrosion___Oxidation___Mold___Pest Damage___Fading___Brittleness___Staining___Discoloration___Foxing___Other (specify):Notes on Defects:
  24. 24. Collection Development PolicyCurrent Gaps in the Evidence Currently the collection is missing items that shed light on the more technical aspects ofthe production process of these high school musicals. It is also missing evidence from the otherparties involved in the production including the pit orchestra and the stage crew.Desired New Avenues in the Collection Currently the collection is heavily weighted in personal memorabilia with sentimentalmeaning for Miss Wiley. Though these items give clues as to what it was like to be a part ofthese performances, it would benefit the collection to expand to include more technical evidenceof the process. It would also be beneficial to include materials from other key groups in theperformance beyond the cast (such as the stage crew and pit orchestra) and some evidence of themarketing and public relations programs associated with each show. With the addition of thesematerials, the collection would become more complete in showing the entirety of the making ofhigh school musical and would therefore offer more to researchers and become of interest to awider audience.Likely Sources of New Additions The most likely sources for new additions to the collection would be the Wiley family orFox Chapel Area High School’s Choral Department. The Wiley family may have access toadditional materials that once belonged to Jennifer Wiley, but were left behind in her parents’house after high school or were otherwise misplaced during her lifetime. The ChoralDepartment may have materials that were a part of the production process of the musicals MissWiley participated in that she did not collect or have access to at the time.Items to be Shared with Other Collections Due to the personal nature of the existing collection the only other collections that couldshare its materials would be those related to the Wiley family. However, if some of the materialssuggested to cover the more technical aspects of the production process were acquired, theseparts of the collection could be shared with other theater collections in the repository.Item-Level Survey of Needed Artifacts These items may be of the best use to expand the existing collection in the directionsoutlined above. Items from the family will be added through donation without a financialtransaction. Acquisition of items from the Fox Chapel Area High School may need to benegotiated on an item-by-item level. Each item has been given a priority rating, 1 being of thehighest priority and 5 the lowest. Item: Sheet Music Source: Fox Chapel Area High School Choral Department Pricing: To be negotiated Deadline to Acquire: 4/27/2012 Description: Sheet music used by the cast and pit orchestra of each musical Priority Rating: 3
  25. 25. Item: Posters Source: Fox Chapel Area High School Choral Department Pricing: To be negotiated Deadline to Acquire: 4/27/2012 Description: Posters used to promote each show around the high school and larger community. Priority Rating: 1Item: Director’s Notes Source: Fox Chapel Area High School Choral Department Pricing: To be negotiated Deadline to Acquire: 4/27/2012 Description: A photocopy of the notes used by the director and assistant director for the shows Miss Wiley participated in. Priority Rating: 2Item: Props Source: Fox Chapel Area High School Choral Department Pricing: To be negotiated Deadline to Acquire: 4/27/2012 Description: Any props that were used in the shows Miss Wiley participated in that have survived. Priority Rating: 4Item: Additional Costume Pieces Source: Wiley Family Pricing: Gift Deadline to Acquire: 4/27/2016 Description: Any additional costume pieces from the shows Miss Wiley participated in. This could include items as small as shoes or a hat all the way up to complete outfits. Priority Rating: 5Item: Senior Cast Gift (Spa Book) Source: Wiley Family Pricing: Gift Deadline to Acquire: 4/27/2016 Description: According to the family, each cast party included a gift presentation from the under classmen to the seniors in the cast. Miss Wiley’s gift was a small book of spa treatments. Priority Rating: 3
  26. 26. Item: Signed Cast Posters Source: Wiley Family Pricing: Gift Deadline to Acquire: 4/27/2016 Description: According to the family, at the conclusion of each show, the entire cast and crew were given black and white copies of the promotional posters to exchange signatures and notes. Priority Rating: 1
  27. 27. Acquisitions FormDate Received: Received From:Address: Telephone_________________ E-mail___________________Biographical Information:Provenance: Extent:Description:Method of Acquisition: Contents:___Gift ___Text Documents___Transfer ___Book___Purchase: ___Photographs $____________ ___Audio Recording___Copied Material ___Video Recording___Other (specify): ___Print ___Map Accession: ___Yes ___NoAccession Title: Accession Number:Date of Accession: Location Number:
  28. 28. Public Services Plan Jennifer Wiley’s Fox Chapel Area High School Spring Musical Collection is currentlymeant primarily to be preserved for sentimental reasons for the Wiley family. For this reason,access is restricted to the family’s discretion. At this time the family uses the collection toremember the people who were also a part of the process, the relationships Jennifer had withthose people, and the experience of being a part of these events. Miss Wiley’s participation inthe choral program at Fox Chapel Area High School made up a large part of her high schoolexperience as a whole and is therefore extremely important to both Jennifer and her family. In the future, the collection could be made available to the public via digitization anddonation to a local historical society. This would allow for greater access by researchers whomight be interested in studying aspects of theater, especially high school musical productions, aswell as those interested in other areas including interest in high school culture in the early 2000’sand interest in adaptations of the specific shows Miss Wiley was a part of. Digitization of thematerials would allow for the greatest amount of access as it would not only allow for a largeraudience than the local community may hold but also would protect the items from excessivewear from handling, therefore expanding the life span of the materials. Additionally, it may be decided that exhibits may be created for the collection. Shouldthis be the case it would be important to consider decide if the exhibit would be displayed inperson or online and what the focus and target audience would be. Once these decisions aremade, the materials would need to be surveyed for their condition and descriptions would need tobe generated. If the exhibit is meant to be in person, the placement of the exhibit will need to becarefully decided upon. The collection still needs to be kept out of direct sunlight and humidity,temperature, and biological threats must still be considered and controlled as much as possible.It is also important to make sure that each item properly fits the display housing to limit damage. However, as the collection begins to become available to the larger public there are someissues that should be taken into consideration. First, as the collection is of great personal valueto the family there may be issues of privacy that need to be addressed by the family through a setlist of restrictions for use and duplication requests. Second, as some of the items in thecollection were created by the Fox Chapel Area High School there may be additionalpermissions required from the school and additional restrictions for use and duplication or otherservice requests may be necessary. Third, as the physical items gain further use, it may becomenecessary to update the repository’s policy for preservation and conservation. Finally, there arealways security risks when making items available to the public. Although the items in this collection may not be of the highest monetary value, theft isstill a threat that should be accounted for. General security measures should be put in place forthe repository including locks and alarms for the building as well as careful issuance of keys. Unfortunately, sometimes the threat is not from the common thief, but from the verypeople the repository is working to serve. For this reason a researcher should be required topresent a valid form of identification and all bags should be left at a checkpoint. Additionally,researchers should not be allowed into the stacks and should be limited to how many items canbe accessed at one time. A staff member should also always be present in order to supervise theresearcher’s use of the materials. Theft however is not the only security risk of making the collection open to the public. Itwill be important to also add measures to ensure that researcher’s are not damaging the materials.Staff supervision will also be necessary for this. Additionally, researchers should not be allowed
  29. 29. to use pens while viewing the materials (pencils only) and tools such as magnifying glasses andcradles should be kept on hand by the repository for researchers to use to make sure that itemsare viewed with care. Security also extends beyond theft and it is important to stick to the established disasterplans and prevention measures set by the repository. These items have been outlined in previoussections.
  30. 30. EAD Finding Aid Jennifer Wileys Fox Chapel Area High School Spring Musical CollectionAn inventory of her collection from participating in Fox Chapel Area High Schools spring musicalsOverview of the CollectionCreator: Wiley, JenniferTitle: Jennifer Wileys Fox Chapel Area High School Spring Musical CollectionInclusive Dates: March 2003 - May 2005Quantity: 2.5 linear feet, plus 89.68 GB of digital imagesAbstract: Personal collection of photographs, programs, notes, costume pieces, and other memorabilia from the three spring musicals Miss Wiley took part in while in high school at Fox Chapel Area High School in Pittsburgh, PA.Language: Collection materials are in EnglishRepository: Brookmanor Apartments, 318 Schaffer Ave. Apt F-05, Syracuse, NY 13206Biographical History Jennifer Wiley grew up in Pittsburgh, PA and graduated from Fox Chapel Area High School in 2005. While in high school, she participated in three spring musicals among other choral activities, acting as part of the stage crew in the 2003 production of Bye Bye Birdie and performing in The Wizard of Oz in 2004 and Seussical the Musical in 2005. She then studied Latin and Classics at the University of Virginia where she graduated in 2009 and is currently pursuing her Masters Degree in Library and Information Sciences at Syracuse University.Scope and Contents of the Collection Jennifer Wileys Fox Chapel Area High School Spring Musical Collection contains photographs, digital images, notes, programs, costume items, and miscellaneous memorabilia collected during Wileys participation in Fox Chapel Area High Schools productions of Bye Bye Birdie (2003), The Wizard of Oz (2004), and Seussical the Musical (2005). Photographs: includes personal photos taken back stage during the performances by Miss Wiley, personal photos taken of the stage during the performance by audience members, and professional photos taken by a local photographer during rehearsals. Digital Images: six digital photographs personally taken by Miss Wiley during her senior year performance of Seussical the Musical. These include photos backstage during the performance, photos of the cast party, and one photo Miss Wiley took in her home after the last show of her collection of flowers and gifts given by friends and family after each performance. Notes: personal notes written by Miss Wileys friends, family, and fellow cast members to congratulate her for a job well done. These were often attached to flowers or other small gifts (not included). Programs: Includes two programs, one from Miss Wileys sophomore year performance of Bye Bye Birdie and one from her junior year performance of The Wizard of Oz. Costume Pieces: Includes two items that were once a part of Miss Wileys various costumes. One is a hat worn while playing a Munchkin in the Wizard of Oz and one is a romper worn while playing a member of the circus in Seussical the Musical.
  31. 31. Miscellaneous Memorabilia: Includes two items: a shadowbox and a doorknob. The shadowbox contains the school letter Miss Wiley obtained for her participation in various choral activities, including the spring musicals. To the back of the box, Miss Wiley taped excerpts from a speech given by the choral instructor/musical director about her time in the choral program and a clipping of a senior photograph that appeared in the schools newspaper. The doorknob was a piece of the set during the Wizard of Oz and was signed by Miss Wiley and some friends.Arrangement of the Collection Each series is organized by keeping to original order.Restrictions Access Restrictions Digital items are not available to the general public but are accessible on-site through the JCO database. Please contact the repository for more information. Use Restrictions Written permission must be obtained from the repository and from all relevant rights holders before direct quotes or reproductions of images may be publishedSubject Headings PersonsWileyWiley, Jennifer Corporate BodiesFox Chapel Area High School Associated TitlesBye Bye Birdie (musical)The Wizard of Oz (musical)Seussical the Musical (musical) SubjectsMusical theaterMusical theater production PlacesPittsburgh (Pa.)Fox Chapel (Pa.) Genres and FormsPhotographsDigital imagesNotesTheater programsCostumes (character dress)Memorabilia OccupationsStudentsAdministrative Information Preferred Citation Preferred citation for this material is as follows: Jennifer Wileys Memorabilia, Brookmanor Apartments, Jennifer Wileys Library Acquisition Information Gift of Jennifer Wiley, January 2011 Finding Aid Information
  32. 32. Created by: JNW Date: March 31, 2011 Revision history: 2011-4-2 - Added Inventory (JNW)Inventory PhotographsBox 1, Folder 1 3 photographs from The Wizard of Oz; backstage and rehearsal 2004Box 1, Folder 2 4 photographs from Seussical the Musical; performance and rehearsal 2005 NotesBox 1, Folder 3 1 note from a cast member after the performances of Bye Bye Birdie 2003Box 1, Folder 4 4 notes from cast members and friends after the performances of The Wizard of Oz 2004Box 1, Folder 5 5 notes from family and friends after the performances of Seussical the Musical 2005 ProgramsBox 1, Folder 6 2 programs, one from Bye Bye Birdie, one from The Wizard of Oz 2003, 2004 Costume PiecesOversize 1 1 Munchkin hat from The Wizard of Oz and 1 circus romper from Seussical the Musical 2004, 2005 Miscellaneous MemorabiliaOversize 2 1 doorknob from The Wizard of Oz set and 1 shadowbox containing a letter earned from participation in choral activities, including spring musicals 2004, 2005 Digital ImagesDigital JCO 6 digital photographs from Seussical the Musical; backstage, cast party, and a photo of giftsdatabase received after performances 2005 Digital item

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