Enterprise Productivity Using SharePoint

Three Ways to Supercharge Enterprise Productivity using SharePoint Email Integration, Biz Process Automation & Content Organization in SP 2010

Agenda
Significance of Email
Boosting Productivity Through Email Integration
Significance of Collaboration and Content
Simplifying Collaboration, Content Management and Search
Significance of Business Processes Improvement
Automating Business Processes
09/30/11

Enterprise Productivity using SharePoint 09/30/11

Email Addiction
57% of IWs use email every hour
Email is an hourly addiction and the most popular application
IW spend 5.6 hours each week in meetings
45% of IWs are on two or more teams with frequent meetings
Technology needs to efficiently support meetings and coordinate multi-team activities
30% of the team members are remote and 12% are at a another company
Meeting technology must support cross-organizational meetings
09/30/11 A Day In The Life Of A US Information Worker – Forrester Research 2009

Email Productivity
Email still remains as the hub of IW’s activities
Emails are primarily used for communication but a strong secondary use is document sharing
12% of emails have at least one attachment
Overloading of email functionality is a cause of significant productivity and IT capacity issues
Searching for content, old versions, manual collab.
Wasted bandwidth and storage capacity
09/30/11

Email Productivity
Can Email remain a hub for IW’s activity and still improve enterprise productivity?
Can integration with SharePoint help?
How can we make it easy to share content via Email without using attachments?
How can SharePoint ease the problem of content search, collaboration and IT resource waste?
09/30/11

Email Productivity Demo
Outlook to SharePoint
Synchronized Document Library, Instant Search
Synchronized Task List, Contact List, Calendar, External List
Meeting Workspace Integration
Discussion Forum Integration
SharePoint to Outlook
Mailbox, Calendar, Contacts, Task Web Parts
Harmon.ie
09/30/11

Major Information Worker Activities
Collaboration
Meetings
Content access
Search
09/30/11 A Day In The Life Of A US Information Worker – Forrester Research 2009

Collaboration Technologies Boost Productivity 09/30/11 McKenzie Quarterly The rise of the networked enterprise: Web 2.0 finds its payday 2010

Document Management & Collaboration
Paper-Based Document Filing (Gartner Group, Laserfiche, eCopy stats)
$30 to file a document
$120 to find a misfiled document
$220 to reproduce a lost document
7.5% of all documents get lost
20%-40% of the IWs time is spent looking for documents
35% of the time is spent reading documents
Average document get copied 19 times
09/30/11

Document Management & Collaboration
Only 20% of the data is held in structured systems
Bulk of the 80% unstructured data is not managed
Data is growing at a conservative estimate of 36% annually
Content and media are proliferating but without management and governance
Discovery & compliance demands are increasing rapidly in number and in scope
09/30/11

Document Management & Collaboration Demo
Document Management
Content Types
Metadata, Taxonomy and Search
SharePoint Workspaces
Offline collaboration
Real-time collaboration
09/30/11

Search Refiners Based on Metadata 09/30/11

Benefits of Process Automation
Streamline & Standardize your business process
Enforce accountability and compliance
Take actions faster and remove bottlenecks
Create an automatic audit trail
Increase insight into processes
Ease of use
Reduce errors and omissions
Efficiency, Accountability, Control & Visibility
09/30/11

Business Process Automation Capabilities 09/30/11

Candidates for Automation
Employee onboarding, annual reviews, performance management
Timesheets, vacation requests, expense reporting
Approvals and service/resource requisitions
Issue and request tracking
09/30/11

Business Process Deployment Cycle 09/30/11

Edgewater Overview
Technology Management Consulting Firm
Provide a unique blend of specialty IT services
Leverage proven industry expertise in strategy, technology and enterprise performance management
Focus on middle and Global 2000 market
Founded in 1992
Headquartered in Wakefield, MA
Large North American footprint
+ 330 Employees
+700 clients
+2400 projects completed to date
Publicly Traded (NASDAQ: EDGW)

Contact Us
To learn more about Edgewater Technology & SharePoint expertise, contact:
Ahmed Hafeez
781-224-9015
[email_address]
http://edgewatertech.wordpress.com

Enterprise Productivity Using SharePoint

by Edgewater on Sep 30, 2011

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