Using power point as a visual aid

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If you plan to use powerpoint as a visual aid, read these guidelines first!

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Using power point as a visual aid

  1. 1. PowerPoint PowerPoint is a useful tool to help integrate key words and pictures/graphs/relevant visual resources into your speech. Let’s discuss:  Design tips  What NOT to use PowerPoint for…  PowerPoint Tutorials  How to Save your PowerPoint so it will OPEN!  Things to remember when using PowerPoint
  2. 2. Design Tips Contrast  Don’t offend the eyes or make it difficult to read
  3. 3. Design Tips Contrast Text vs. Pictures  Don’t make the background a picture
  4. 4. Design Tips Contrast Text vs. Pictures  Don’t make the background a picture  Don’t use too many words!
  5. 5. Design Tips Contrast Text vs. Pictures  Don’t make the background a picture  Don’t use too many words!  Make sure your picture is relevant to the text
  6. 6. Design Tips Contrast Text vs. Pictures  Don’t make the background a picture  Don’t use too many words!  Make sure your picture is relevant to the text  Do NOT include GRAPHIC images. No example necessary!  DON’T USE ALL CAPS! IT LOOKS LIKE YOU ARE SHOUTING AT US. USE IT ONLY FOR EMPHASIS!  Keep Pictures and Text Balanced…and now a GOOD example!
  7. 7. Design Tips Contrast Text vs. Pictures Animation  Don’t get crazy on us now!
  8. 8. Presenting a Great Example Even the best speech can be ruined by an awkwardly animated slideshow! Is this supposed to be here first? What about now? This is uncomfortable! Keep it simple.
  9. 9. PowerPoint should be a visual AID,NOT a…. REPLACEMENT for your speech! DISTRACTION (to you or your audience!) Forum for GRAPHIC or DISGUSTING images
  10. 10. PowerPoint Tutorials Depending on what version of PowerPoint you have, tutorials will be available in a variety of places:  You can usually look for the “Help” menu  Hit “F1” on your keyboard  Click the blue circle with a question mark on it in the upper right hand corner of the PowerPoint screen Go to your book website www.oup.com/us/uhc11  Click on the cover of our book  Select Student Resources  Look all the way down the menu for “PowerPoint Tutorials”
  11. 11. Saving your PowerPoint Save your PowerPoint as a “.ppt” to your USB drive by going to “Save as”
  12. 12. Saving your PowerPoint Select the LOCATION you want to save it to!
  13. 13. Saving your PowerPoint Make sure you save it as a “.ppt” so it will open on the school’s computers!
  14. 14. Saving Your PowerPoint It’s a good idea to save your PowerPoint on a USB drive AND email it to yourself Try opening it on the computer you will use AT LEAST 24 hours prior to your speech If you have a Mac or are using OpenOffice.org, DEFINITELY remember to “save as” and test it first “.key” “.potx” “.ppsm” “.odp” “.odt” “.lnk” files WILL NOT OPEN ON THESE COMPUTERS!!!!!!!!
  15. 15. Remember Maintain eye contact with your audience, NOT your visual aid PRACTICE with your PowerPoint MANY TIMES! Put reminders to forward the slides on note cards/delivery outline

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