Wasting Time? Top Tips for Faster PowerPoint

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For new, basic, or occasional users of PowerPoint 2007 (pptx), here are the top 4 ways to cut down on time spent creating slides.

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  • Go through each tab and menus to get familiar with them:HOME – Layout and contentINSERT – Visuals and diagrams, etc to build your contentDESIGN – The default is based on our corporate look/feel. You will rarely need this tab.ANIMATIONS – Apply after your content is set.SLIDE SHOW – Test your presentation and use rehearsal tools.REVIEW – Share your work with team members more effectively.VIEW – Arrange multiple presentations, change to B/W, etc.The Quick Access Toolbar – For the tools/commands you use most often, right click on the tool, and choose “Add to Quick Access Toolbar.” This is the only “native” way to customize your tools in 2007. A slide in the resources section later will give a link to an add-in for customizing the ribbon.
  • Go through each tab and menus to get familiar with them:HOME – Layout and contentINSERT – Visuals and diagrams, etc to build your contentDESIGN – The default is based on our corporate look/feel. You will rarely need this tab.ANIMATIONS – Apply after your content is set.SLIDE SHOW – Test your presentation and use rehearsal tools.REVIEW – Share your work with team members more effectively.VIEW – Arrange multiple presentations, change to B/W, etc.The Quick Access Toolbar – For the tools/commands you use most often, right click on the tool, and choose “Add to Quick Access Toolbar.” This is the only “native” way to customize your tools in 2007. A slide in the resources section later will give a link to an add-in for customizing the ribbon.
  • When creating SmartArt diagrams, you should start with the content outline in text first.Click on the text box above. Notice that the “Convert to SmartArt” option appears in the Paragraph menu on the HOME tab.Click on the “Convert to SmartArt” tool. PowerPoint has already helped you narrow down your options here to choose the most suitable type of diagram. From this list choose the one you think is most appropriate and watch how PowerPoint automatically converts your text to a diagram. NOTE: If you hover the mouse over one of the options, you’ll see the diagram previewed on your slide below. (If you don’t like the choices offered, just choose “More SmartArt Graphics” at the bottom of the drop-down menu). Once you’ve chosen a diagram type, you’ll notice that two new tabs: Smart Art Design and Format appear on the Ribbon. These SmartArt tabs lets you chose automatic color and effect options for your diagram.
  • When creating SmartArt diagrams, you should start with the content outline in text first.Click on the text box above. Notice that the “Convert to SmartArt” option appears in the Paragraph menu on the HOME tab.Click on the “Convert to SmartArt” tool. PowerPoint has already helped you narrow down your options here to choose the most suitable type of diagram. From this list choose the one you think is most appropriate and watch how PowerPoint automatically converts your text to a diagram. NOTE: If you hover the mouse over one of the options, you’ll see the diagram previewed on your slide below. (If you don’t like the choices offered, just choose “More SmartArt Graphics” at the bottom of the drop-down menu). Once you’ve chosen a diagram type, you’ll notice that two new tabs: Smart Art Design and Format appear on the Ribbon. These SmartArt tabs lets you chose automatic color and effect options for your diagram.
  • When creating SmartArt diagrams, you should start with the content outline in text first.Click on the text box above. Notice that the “Convert to SmartArt” option appears in the Paragraph menu on the HOME tab.Click on the “Convert to SmartArt” tool. PowerPoint has already helped you narrow down your options here to choose the most suitable type of diagram. From this list choose the one you think is most appropriate and watch how PowerPoint automatically converts your text to a diagram. NOTE: If you hover the mouse over one of the options, you’ll see the diagram previewed on your slide below. (If you don’t like the choices offered, just choose “More SmartArt Graphics” at the bottom of the drop-down menu). Once you’ve chosen a diagram type, you’ll notice that two new tabs: Smart Art Design and Format appear on the Ribbon. These SmartArt tabs lets you chose automatic color and effect options for your diagram.
  • When creating SmartArt diagrams, you should start with the content outline in text first.Click on the text box above. Notice that the “Convert to SmartArt” option appears in the Paragraph menu on the HOME tab.Click on the “Convert to SmartArt” tool. PowerPoint has already helped you narrow down your options here to choose the most suitable type of diagram. From this list choose the one you think is most appropriate and watch how PowerPoint automatically converts your text to a diagram. NOTE: If you hover the mouse over one of the options, you’ll see the diagram previewed on your slide below. (If you don’t like the choices offered, just choose “More SmartArt Graphics” at the bottom of the drop-down menu). Once you’ve chosen a diagram type, you’ll notice that two new tabs: Smart Art Design and Format appear on the Ribbon. These SmartArt tabs lets you chose automatic color and effect options for your diagram.
  • In 2007, you can have a lot more fun with pictures. Click on the picture here and you’ll see the Picture Tools Format tab come up. Try some of the different options here and see what you come up with.4 great tools: Crop, Compress pictures, Brightness and Contrast tools.
  • In 2007, you can have a lot more fun with pictures. Click on the picture here and you’ll see the Picture Tools Format tab come up. Try some of the different options here and see what you come up with.4 great tools: Crop, Compress pictures, Brightness and Contrast tools.
  • Wasting Time? Top Tips for Faster PowerPoint

    1. 1. Wasting Time?Top Tips for Faster PowerPoint<br />Tips meant for PowerPoint 2007<br />
    2. 2. Four Skills to Get You There Faster<br />
    3. 3. Skill #1: Quick Access Toolbar<br />Quick Access Toolbar<br />Tabs<br />Menus<br />To set up your workspace, know how to navigate:<br />Office 2007 menus = the “Ribbon”<br />The Ribbon = Quick Access Toolbar & Tabs <br />One tab = several menus<br />
    4. 4. Skill #1: Quick Access Toolbar<br />>7tabs, >35 menus, >200tools ???<br />Quick Access Toolbar = <br />No more hunting and pecking<br />for often used tools<br />Click here<br />
    5. 5. Skill #1: Quick Access Toolbar<br />Highly recommended additions:<br /><ul><li>Group & Ungroup
    6. 6. Arrange tools
    7. 7. Align tools
    8. 8. Distribute tools
    9. 9. Selection Pane
    10. 10. Custom Animation</li></ul>From here to there<br />
    11. 11. Skill #2: Quick Styles<br />Quickly apply any of 42 styles to a PowerPoint object:<br /><ul><li>Select object
    12. 12. Click on Quick Styles
    13. 13. Select style</li></ul>Default<br />Styled<br />
    14. 14. Skill #3: SmartArt<br />Make bullets “smart”:<br /><ul><li>Select text box
    15. 15. Click on Convert to SmartArt</li></li></ul><li>Skill #3: SmartArt<br /><ul><li>Select best graphic to:
    16. 16. Highlight keywords
    17. 17. Illustrate relationship
    18. 18. Show progression
    19. 19. Emphasize hierarchy</li></li></ul><li>Skill #3: SmartArt<br />Concept<br />Ideas and story<br />Visualization<br />Images, charts, tables, etc.<br />Details<br />Supporting information<br />Delivery<br />Timing, style, knowledge of audience<br />Just text<br />
    20. 20. Skill #3: SmartArt<br />Meaningful progression<br />
    21. 21. Skill #4: Picture Tools<br />Brightness/Contrast<br />Crop<br />Compress Pictures<br />
    22. 22. Skill #4: Picture Tools<br />Brightness/Contrast<br /><ul><li>Make adjustments to ensure your image is crisp and easily viewed</li></ul>Compress<br /><ul><li>Compressing an image matches best resolution with smaller file size</li></ul>300 dpi & 1mb -> 220dpi & 500kb<br />Crop<br /><ul><li>Get rid of unwanted background, apply creative animation, etc.</li></li></ul><li>What…? Done already?<br />Use responsibly. Faster skills may lead to completing projects quickly which may, in turn, lead to more projects.<br />

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