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Microsoft Excel Project 1 Presentation

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  • 1. Microsoft Excel Project 1 Computer Applications I Creating a Worksheet and Embedded Chart Mrs. Martin
  • 2. Spreadsheet Terminology
    • Workbooks are like notebooks containing a collection of worksheets.
    • Worksheets individual sheets organized into a rectangular grid of vertical columns and horizontal rows within a workbook .
    • Sheet Tabs display the sheet name at the bottom of a workbook.
    • Cell the intersection of a row and column, is a basic unit of a worksheet in which you enter data.
    • Range is a series of 2 or more adjacent cells.
    • Gridlines the horizontal and vertical lines on a worksheet.
    Slide 2
  • 3. What is Microsoft Excel?
    • A powerful spreadsheet program that allows users to organize data, complete calculations, make decision, graph data, and develop professional-looking reports.
    Slide 3
  • 4. Four Major Parts of Excel
    • Worksheets allow users to enter, calculate, manipulate and analyze data.
    • Charts pictorially represent data. Excel can draw two or three-dimensional charts.
    • Tables helps organize and manage data within a worksheet.
    • Web Support allows users to save the worksheets in HTML format.
    Slide 4
  • 5. Excel Window Quick Access Toolbar Title Bar Ribbon Name Box w/active cell reference Scroll Bars Mode Indicator Office Button heavy border surrounds active cell highlighted row & column headings indicate cell A1 is active Sheet Tabs Formula Bar Status Bar Select All Button AutoCalculate Area
  • 6. Excel Window Elements
    • Ribbon control center in Excel.
    • Office Button central location for managing and sharing documents.
    • Quick Access Toolbar provides easy access to frequently used commands.
    • Name Box displays the active cell reference.
    • Cell Reference unique address identifying cell coordinates.
    • Formula Bar displays an entry as you type.
    • Status Bar presents information about the worksheet.
    Slide 6
  • 7. Microsoft Excel Features
    • Entering Data
      • Text & Numbers
    • Active Cell
    • Functions
      • Prewritten Formulas
      • Arguments
    • Calculating a Sum
      • Sum Function
      • AutoSum Button
    • Fill Handle
    • Merging Cells
    • AutoCalculate Area
    • Charts
      • Embedded Charts
      • Legend
    • Chart Depiction
      • Y- & X-Axis
    Slide 7
  • 8.
    • Text is used to place titles and consists of any set of characters containing a letter, hyphen or space. Text is left aligned by default.
    • Numbers are used to represent amounts and can contain only the following characters:
    • 0 1 2 3 4 5 6 7 8 9 + - ( ) , / . $ % E e
    • * If a cell entry contains any other keyboard character (including spaces), Excel interprets the entry as text.
    • Numbers are right aligned by default .
    Entering Data  Back to Excel Features Slide 8
  • 9. Active Cell
    • The Active Cell is the one which you can enter data.
    • Ways to identify the active cell:
      • Surrounded by a heavy border
      • Name box displays the active cell reference
      • The column heading and row heading are bolded
     Back to Excel Features Slide 9
  • 10. Functions-Prewritten Formulas
    • A Function takes a value or values, computes a statistic, and returns a result to a cell.
    • All functions start with an equal sign, and include Arguments in parentheses after the function name.
    • =Sum(D3:D10)
    Equal Sign Function Name Arguments in Parentheses  Back to Excel Features Slide 10
  • 11. Calculating a Sum
    • Sum Function computes the sum or total of a range of cells.
    • AutoSum Button when selected, Excel selects a range of cells to sum. If the range is wrong you must select the correct range before clicking the button a second time.
    • AutoSum Button Arrow provides access to other often used buttons.
     Back to Excel Features Slide 11
  • 12. Fill Handle
    • The Fill Handle is the small black square in the lower right corner of the active cell used to fill or copy a series.
    • Use the fill handle to copy a cell to adjacent cells.
      • Copy Area is the cell being copied or source.
      • Paste Area is the range of cells receiving the copy or the destination.
    • Relative Reference when you copy, excel adjusts the cell references for each new position.
    Slide 12  Back to Excel Features
  • 13. Merging Cells
    • Merging Cells involves creating a single cell by combining two or more selected cells. Use the Merge & Center button to merge cells and center the contents of the cells across columns.
    Merge & Center button cells A1 through G1 merged to create new cell A1 & centered entry across columns heavy border indicates new dimensions of cell A1  Back to Excel Features Slide 13
  • 14. AutoCalculate Area
    • AutoCalculate Area is used in place of a calculator to view range totals. Use the AutoCalcuate Area on the status bar to check your work by selecting the range of cells containing the numbers you want to check.
    AutoCalculate Area  Back to Excel Features Slide 14
  • 15. Embedded Charts
    • Charts drawn to graphically represent data based on the values in a worksheet.
      • BTW -when you change a cell value on which a chart is dependent, Excel redraws the chart instantaneously.
    • Embedded Charts are drawn on the same worksheet as the data.
    • Legend identifies each bar in a chart as titles from the leftmost column.
     Back to Excel Features Slide 15
  • 16. Chart Depiction Y-Axis ( Value Axis ) scale is derived on the basis of the values in the worksheet. X-Axis ( Category Axis ) titles are the entries in the topmost row of the range.  Back to Excel Features Columns developed from values in worksheet each color represents a row in the worksheet dash ( $- ) represents zero 3-D Clustered Column Chart Slide 16