A LAW FIRM MANAGEMENT SOLUTION
The Need (Why)
Business Management
Business Innovation
Business Growth
Increased Revenue
The Need (Why)
James Client
Staff
Request
The Need (Why)
James
Client
Staff
Request
Request
The Need (Why)
James Client Staff
Requests A
The Need (Why)
James
Client
Staff
Requests A
The Need (Why)
Many Clients
Many Requests
Many problems
The Need
The Opportunity
Increase Man power
Manage workflows
The Opportunity
Client A
Staff
Client B Client C
Requests A Request B Request C
James
The Opportunity
Staff Client Requests
James
The Opportunity
Staff Client Requests
James
Jane
John
The Opportunity
The Product
James
John
Jane Staff
Big Client
Big Client
Big Client
The Product (Billable Hours)
James
John
Jane Staff
Big Client
Big Client
Big Client
What is Billable Hours?
Billable Hours is a Law Practice Management solution.
Billable Hours is an Enterprise Resource Pla...
How does it deliver on this promise?
◦File Management
◦Scheduling
◦Tasks
◦Contacts
◦Phone Calls
◦Documents
◦Time and Expen...
Case Files
Scheduling
Appointment Details
Tasks (Work done on a file)
Contacts
Phone Calls
Documents Management
Time and Expenses
Billing
What value does it bring?
Collaboration
Billable Hours allows users to collaborate on cases without the laborious and ofte...
Future of Billable Hours
Performance metrics (Work in progress)
Ability to read uploaded documents without downloading t...
Questions?
Thank you for your time and attention
Upcoming SlideShare
Loading in...5
×

Billable hours presentation (20130313)

280
-1

Published on

Latest billable hours presentation properly making the business case.

Published in: Law
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
280
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
1
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide
  • Why doe we need a law firm management solution?
    To help in business management
    To allow for business innovation
    To allow for business growth
    To increase revenue
  • Take for example the law firm owned by James with his one associate.
    They have one client who gives them jobs once in a while.
    Things are rosey and this works.
  • Soon with more confidence in James’ firm their client sends them more business
  • Pretty soon the client has HUGE files of previous, on going and new business with James.
    It is becoming a nightmare to research but the client is VERY pleased with James.
  • Because the client is pleased and due to James’ firm having skill handling many cases, the number of clients goes up and soon the associate has multiple clients to manage, multiple files to track and generally keeping James informed becomes a juggling act.
  • We now have many more clients, many more files and many more things to keep track of.
  • Soon James is like a juggler with lit torches. Any slight mistake could be VERY VERY costly.
  • What can James do?
    He can increase manpower and manage his firm workflows better.
    With the increased revenue he can afford more associates to handle the increased business and thus give each client and case the attention it deserves.
  • Now the firm clients have the attention and care they deserve and cases are being handled in a timely fashion.
  • Now here is the problem, James is THE FIRM.
    What happens if he falls sick?
    What if he is absent?
    All staff answer to him?
    Can James know off the top of his head who is handling what, when and how?
  • James is smart, he lets in one more partner (affirmative action, good pr)
    And then another to increase his revenue and spread the risk (Finally take holidays)
    But now, the staff answers to all partners!
    Now there is the risk of duplication as well as unnecessary waiting or working due to miscommunication!
  • Now James is not only juggling flaming torches, he now has to contend with keeping his balance! He has to up his game to cope with the increased complexity!
  • What the firm needs is a way to manage the administration, the staff, the clients and the work in a modular fashion allowing for transparency, automation and faster communication.
    This solution should clear the bottlenecks, increase efficiency and easily scale up or down.
  • Ladies and gentlemen, I give you Billable Hours. Not only is it modular, transparent and fully automated. It also gives you a database to store all case related information, tracking and reporting on all case related matters and a robust scheduling system to avoid scheduling conflicts or missed apointments.
  • The case files module is the one stop information center for all case related information.
    It links together information on lawyers handling the case, important dates and appointments related to the case, all calls made regarding the case (incoming as well as out going), all bills due to the client from this case, all documents created, scanned or sent to the client regarding this case and the actual itemized work or tasks performed with regard to this case.
  • The scheduling module is the central appointment or date management module for this application.
  • Appointments link together, lawyers, cases and files to the important case related or client related dates. If required, the scheduling module can integrate with email in order to synchronize with firm, client or personal (gmail, yahoo and hotmail) calendars or simply mobile devices (phones, tablets and computers)
  • The tasks module gives the ability to track “billable” work done on a case such as printing, stamp duty, and opinions. It allows for delegation of work, track of progress and even tracks the expenses incurred or due.
  • The Firm Client module allows a user to capture all client details and then link clients to their files, appointments and contact numbers. It is a one stop source of all information related to a client.
  • The Phone Call module allows a user to log both received and made phone calls, their duration and what was discussed. It also captures the necessity of a call-back and even assigns that call back to someone if need be. The call can then be linked to a file.
  • The documents module allows users to attach documents to files or directly to the task which called for the document creation. The document module also allows for the creation, editing and saving of documents WITHIN Billable Hours. It also allows a user to upload to the text viewer existing Rich Text, Office Open XML (Microsoft’s latest), MIME HTML, Open Document and Plain Text documents for editing and saving. The Documents module also has the ability to handle basic file version management so that no information is lost to editing.
  • The Time and Expenses module allows a user to capture either an expense (any work done for fixed cost) or activity (work done for variable cost over time) on a file task and linking it back to the task. It also tracks the status of the Expense or Activity. This module also tracks who made this expense and the total amount due to the firm.
  • The File Bill module allows a user to generate bills due on a case file by either linking the expenses incurred or by creating new expenses then totalling them. This module can (and will) be extended to connect with an invoicing solution like quickbooks to generate invoices.
  • Billable hours presentation (20130313)

    1. 1. A LAW FIRM MANAGEMENT SOLUTION
    2. 2. The Need (Why) Business Management Business Innovation Business Growth Increased Revenue
    3. 3. The Need (Why) James Client Staff Request
    4. 4. The Need (Why) James Client Staff Request Request
    5. 5. The Need (Why) James Client Staff Requests A
    6. 6. The Need (Why) James Client Staff Requests A
    7. 7. The Need (Why) Many Clients Many Requests Many problems
    8. 8. The Need
    9. 9. The Opportunity Increase Man power Manage workflows
    10. 10. The Opportunity Client A Staff Client B Client C Requests A Request B Request C James
    11. 11. The Opportunity Staff Client Requests James
    12. 12. The Opportunity Staff Client Requests James Jane John
    13. 13. The Opportunity
    14. 14. The Product James John Jane Staff Big Client Big Client Big Client
    15. 15. The Product (Billable Hours) James John Jane Staff Big Client Big Client Big Client
    16. 16. What is Billable Hours? Billable Hours is a Law Practice Management solution. Billable Hours is an Enterprise Resource Planning Solution targeted at Ugandan Law Firms. It comes in two versions; ◦ Thin-client or browser based version (enterprise) ◦ Desktop or windows based version (per desktop installation) It is a client server solution running on Microsoft Windows operating systems for the desktop version and any other operating system for the thin-client version.
    17. 17. How does it deliver on this promise? ◦File Management ◦Scheduling ◦Tasks ◦Contacts ◦Phone Calls ◦Documents ◦Time and Expenses ◦Billing ◦Performance
    18. 18. Case Files
    19. 19. Scheduling
    20. 20. Appointment Details
    21. 21. Tasks (Work done on a file)
    22. 22. Contacts
    23. 23. Phone Calls
    24. 24. Documents Management
    25. 25. Time and Expenses
    26. 26. Billing
    27. 27. What value does it bring? Collaboration Billable Hours allows users to collaborate on cases without the laborious and often time consuming movement of files back and forth from office to office. Administration Billable Hours allows for easier and quicker administration of the Law Firm since all aspects of cases, their progress and the hours billed is easily and quickly available. This means no work will go unbilled. File Management All case related work is directly linked to a case file easing management and tracking of information via searches and filters.
    28. 28. Future of Billable Hours Performance metrics (Work in progress) Ability to read uploaded documents without downloading them Mobile Platforms Tablet Computing Integration with Exchange for appointment synchronisation as well as alert emails Integration with Quickbooks Why postpone? Prevent “feature creep”. Provide quality. Determine demand.
    29. 29. Questions? Thank you for your time and attention
    1. A particular slide catching your eye?

      Clipping is a handy way to collect important slides you want to go back to later.

    ×