Enactus initiating projects pmi workshop
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Enactus initiating projects pmi workshop
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Enactus initiating projects pmi workshop
- 1. Starting Successful Projects Enactus Presentation Fall, 2014
- 2. Objectives • Understand Project Management Methodology and its value • Identify key elements of Enactus projects • Identify and utilize different artifacts, templates, and best known methods that can be applied in Enactus projects • Complete a draft project charter for Enactus project • Apply the knowledge to current or potential Enactus projects • Understand what PMI is and where to get more information on certifications and additional support from local PMI chapters
- 3. A temporary endeavor undertaken to create a unique product, service, or result.
- 4. Discussion What are common challenges of Enactus Projects?
- 5. •G Glossary of vocabulary terms Processes Tools and Techniques Figures Tables PMBOK is a registered mark of the Project Management Institute, Inc.
- 6. Enactus Purpose “To enable progress through entrepreneurial action” DISCUSSION: What does this purpose tell us about what and how Enactus projects should focus on? (And what they should not?)
- 7. How should I prioritize potential projects? Project Factor 0 1 2 3 4 Needs/Livelihood Assessment Complete Not started Customer Requirements Clear Vague Project Objectives Clear Vague Potential Solutions Simple Complex Resources Required Low/Available High/Not Identified Enactus Alignment High Low Financial Risk Low High Business Climate Stable Uncertain Estimated Project Timeline Loose/Short Tight/Long Customer Receptive Hostile Team members Experienced Inexperienced Geography Local Global BAB/Administrative Support High Low Potential Financial Benefits (Jobs, Revenue, Profit, etc) Low High Potential Environmental Benefits (Waste, Water, Food, etc) Low High Potential Social Benefits (Crime, Poverty, Education, Health, etc) Low High Potential # People Impacted Low High Sustainability of project benefits High Low Team/Community Support High Low
- 8. A Closer Look… Project Factor 0 1 2 3 4 Needs/Livelihood Assessment Complete Not started Customer Requirements Clear Vague Project Objectives Clear Vague Potential Solutions Simple Complex Resources Required Low/Available High/Not Identified Enactus Alignment High Low Financial Risk Low High
- 9. Why do some Enactus projects fail? • Project Initiation Issues • Planning, Estimating, Scheduling Challenges • Organizing, Staffing Processes • Lack of Proper Communication DISCUSSION: ANY EXAMPLES OF Enactus PROJECTS THAT FAILED?
- 11. The project manager- A key to project success • Obtaining project approval • Planning your project • Staffing your project • Influencing project direction • Resolving issues • Implementing Change • Managing expectations • Communicating project status • Communicating business value • Monitoring project’s success • Coaching team members • Providing / obtaining feedback ACTIVITY: Rate yourself from 1-10 in each of these areas
- 12. Common Roles Within Project Management • Project Manager – Ensures project is on time, within budget, and within scope. • Sponsor – Controls project schedule, scope, budget and quality • Customer – Primary beneficiary of the project’s value • Team – The individuals who will perform the work necessary to complete and deliver the project ACTIVITY: WHO ARE THESE PEOPLE IN YOUR PROJECT?
- 13. Common Project Phases Planning CloseExecutionExploration/ Initiation Exploration/Initiation Planning Execution Close
- 15. What is a Project Charter?
- 16. Activity: Complete Project Charter Draft (Scope Section) Note: enactus has created an online needs analysis and project charter here: bit.ly/Project_Charter
- 17. “I can now apply on a daily basis what I learned as an Enactus Project Manager. PMI and Enactus provide the perfect tools and experience to educate and create future leaders around the world.” Joshua Christie, Enactus Alumni, PMI CAPM, Goldman Sachs Project Manager Career in project management? Case in Point: nearly 100% of Project Managers from BYUH and SYRACUSE Enactus Teams are hired at graduation. Josh Christie
- 18. Project Management Institute (PMI) CAPM is a registered mark of the Project Management Institute, Inc.
- 19. Summary • Common Project Challenges • Project Management as a Solution • Define the Project • How can help? • Value of project management skills for your career path
Editor's Notes
- Launching –Too many projects –Too few qualified project managers –Crash-schedule mentality Planning, Estimating, Scheduling –Unrealistic, undefined, or unclear objectives and scope –Plans are neither detailed nor comprehensive –Naïve time and cost estimates –Silver bullet syndrome Organizing, Staffing –Poorly defined roles and reporting relationships –Project Manager not empowered to manage –Resources inadequate and / or ineffective –Failure to organize the team to deal with cross-functional scope Communication –Lack of discipline in regularly communicating to stakeholders –Lack of knowledge on what communication is required –Lack of management reviews
- Project management is the art and science of converting an idea into a product, process or deliverable through a structured efficient and effective methodology . Successful project managers have good interpersonal skills, management knowledge and skills, understand their environment and have some understanding of application of the project.
- How would you rate yourself today in terms of your project management capabilities? The good news is that these knowledge and skills can be learned and applied to improve the success of your projects. That is what project management is all about!
- Project managers can’t do it alone, and project success also depends on how they can coordinate the activities of others. This is not comprehensive, but these are common roles to identify. • Note –An individual or group may play multiple roles in a given project
- In addition to working with others, project managers can use the proven processes and methodologies of thousands of other successful projects and project managers. This is one subject where copying from your neighbor is encouraged! Project Phase: A project management methodology that breaks project activities into distinct segments where specific work and deliverables are performed. Gates: Distinct checkpoints that signifies a completion of work within a given phase. Progression between phases is “gated” and progression to the next phase is opened by approval from a designated decision making body. Benefits: Understanding of what work needs to be performed by whom and when to optimize project success. Aligns all stakeholders to provide collaborative support for direction, continuous feedback, ratification of work completed, risk mitigation, change control, and monitoring of project success metrics.
- Today’s scope is to provide an introduction to common work completed during the initiation, or starting phase of projects, not to cover. The purpose of the initiation phase is to obtain the sponsor and customer’s agreement that the project’s objectives, success criteria, and the value the project will provide. The primary deliverable or output of this phase is called the project charter.
- Example of how charters are used to charter a ship. The sponsor determines the destination of the boat, the scope of the trip, the schedule, approved budget, and which captain/boat to hire. The captain ensures the boat stays on track, communicates progress on a regular basis with the sponsor, and delivers the value agreed to with the sponsor. The captain is the project manager working within the project charter. Could you imagine starting a trip with no clear destination, purpose, budget, timeline etc? That is what starting a project without a project charter is like…
- Recognizing the importance of project charters, Enactus has recently encouraged common project charter templates for teams to use when initiating new projects. One can be found online at: https://app.smartsheet.com/b/form?EQBCT=d56c959b5e5043b9ad0ecf8d09a29150 We will use a draft modifcation of this template to begin a draft charter for your project now. We will skip over the needs analysis section and focus on the scope section. After you become familiar with this and have most of the information required, you can go online and complete the online project charter at the link provided. Your assigned Enactus regional program manager will then be aware of what projects you’re considering, and can provide relevant assistance.