World Paper Free Day -- Oct 27

Paper, paper everywhere...
What are YOU going to do about it?
Hashtag = #wpfd

Systems of Record

Systems of Engagement
Systems of Record

Against this backdrop of massive change in information management,
What About Paper?

Per Business Week, June 30, 1975

1975
“Vincent E. Giuliano of Arthur D. Little, Inc., figures that the use of paper in business for records and correspondence should be declining by 1980, ‘and by 1990, most record-handling will be electronic.’”

Yeah, right.
Photo source = http://www.flickr.com/photos/marcobellucci/3534516458/

Organizations continue to print, copy and fax more than a trillion pages of office paper each year (Infotrends)
Photo source = http://www.flickr.com/photos/mcfarlandmo/3274597033/

Organizations use paper printouts to archive 62% of important documents (CNN, 3-18-2010)

Printable web content will increase 3X by 2012
(The Independent, 10-20-2010)
Photo source = http://www.flickr.com/photos/tomsun/3859690596/

“The Future of the Office Document,” InfoTrends/CAP Ventures, January 2005.

“Nice thoughts" alone are not a sustainable business strategy.
This is not how to sell paperless to your organization in tight times.

Why is this so difficult?
3 Reasons

#1
FUD
(Fear, Uncertainty, and Doubt)

Electronic copies aren’t as acceptable in court as paper.

Digital image copies of information converted from paper (and microfilm) are the legal equivalent of their paper counterparts and may be considered as admissible in evidence as the original paper record in any legal or administrative proceeding...
(The Legality of Digital Image Copies of Paper Records, Cohasset Associates)

Even with an electronic copy we can't destroy the paper original.

Digital image copies, like all other types of copies, are acceptable in any legal or administrative proceeding regardless of whether the original is in existence or not ...
(The Legality of Digital Image Copies of Paper Records, Cohasset Associates)

#2
Lack of Understanding of the
BUSINESS
(not the environmental) benefits

Improved Productivity.
7.5 percent of all documents get lost; 3 percent of the remainder get misfiled (Inc. Magazine)
Companies misfile up to 20 percent of their records (ARMA International)

Risk Reduction.
80% of information is still retained on paper (CAP Venture)
Natural and man-made disasters

Cost Savings.
It costs $25,000 to fill a 4 drawer filing cabinet, $2,000 to maintain (futurelawoffice.com)
Average cost of courier - $15
15% of an organizations revenues are spent creating, managing & distributing documents
60% of employee time is spent working with document

#3
Thinking Too Tactically
The Goal is to Prepare Your Organization for the
So-Lo-Mo
Revolution
You won’t survive with an elegant digital front-end and paper-clogged processes on the back-end.
Think business velocity and customer engagement.

Resources
AIIM Paper Free home page -- http://www.aiim.org/events/paper-free-day
8 things you need to know about getting rid of paper (ebook) -- http://www.aiim.org/Resources/eBooks/Getting-Rid-of-Paper
AIIM PaperLess Toolkit -- http://www.aiim.org/Resources/Publications/ECM-Toolkits/2689
AIIM Training/Capture -- http://www.aiim.org/Training/Capture-Course
AIIM Capture Microsite -- http://www.aiim.org/Capture
AIIM Capture Community -- http://www.aiim.org/Community/Capture

Get connected with World Paper Free Day.http://www.aiim.org/paperfreeday

Photo credits
http://www.flickr.com/photos/marcobellucci/3534516458/
http://www.flickr.com/photos/mcfarlandmo/3274597033/
http://www.flickr.com/photos/tomsun/3859690596/
http://www.flickr.com/photos/iguerra/3217987878/
http://www.flickr.com/photos/joeshlabotnik/2676866737/
http://www.flickr.com/photos/alvy/473633006/
http://www.flickr.com/photos/kodomut/3666794781/

http://www.aiim.org	1813
http://www.digitallandfill.org	1204
http://www.zdnet.fr	846
http://aiim.typepad.com	345
http://wcm.aiim.org	174
http://docmanagement.com.br	90
http://capsatech.com	70
http://www.aiim.typepad.com	62
http://www.capsatech.com	59
http://www.speedfirenetwork.net	46
http://feeds2.feedburner.com	44
http://paper.li	36
http://feeds.feedburner.com	18
http://blogs.zdnet.fr	11
http://www.linkedin.com	9
http://www-open-opensocial.googleusercontent.com	6
http://electronicdiscovery.info	5
http://translate.googleusercontent.com	3
http://www.serdalab.com	2
http://us-w1.rockmelt.com	2
http://a0.twimg.com	2
http://radar.metrica.net	1

World Paper Free Day -- Oct 27

by John Mancini

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