Overcoming Project Challenges: Ten Imperatives for Success Jerry Manas, PMP [email_address]
#1 – Get the Roles Right <ul><li>Identify all players </li></ul><ul><li>Use a Responsibility Matrix to clarify accountabil...
#2 – Get the Goals Right “ Confusion of goals and perfection of means seems, in my opinion, to characterize our age.” - Al...
#3 – Get the Current Scope Right <ul><li>Expect and Manage change </li></ul><ul><li>Have Foresight </li></ul><ul><li>Aim f...
#4 – Obtain Stakeholder Commitment <ul><li>Including customers, senior management, and vendors </li></ul><ul><li>Clearly c...
#5 – Identify Success Factors and Risks <ul><li>Define what “done” looks like </li></ul><ul><li>Determine the important en...
#6 – Set Expectations <ul><li>Explain and defend  the right plan  to meet the agreed-upon goals </li></ul><ul><li>Set expe...
#7 – Beware of Conflicting Directives <ul><li>Confirm the owner(s) of the project </li></ul><ul><li>Insure alignment or ag...
#8 – Plan Collaboratively <ul><li>Planning is not a solo effort </li></ul><ul><li>MS/Project alone is not planning </li></...
#9 – Avoid Rigid Methodologies <ul><li>Beware of unilateral or “one size fits” all approaches </li></ul><ul><li>Consider c...
When to Use Rules <ul><li>Rules/Steps should only be used for the most critical items where*: </li></ul><ul><li>Exact accu...
#10 – Don’t Let Rank Set You Off Course <ul><li>Don’t be bullied into a failed project  </li></ul><ul><li>It is the projec...
Recap: Ten Imperatives <ul><li>Get the Roles Right </li></ul><ul><li>Get the Goals Right </li></ul><ul><li>Get the Current...
“ No matter how far you’ve gone down the wrong road, turn back.” - Turkish Proverb Source: Dennis Littky,  The Big Picture...
For More Information <ul><li>jmanas @marengogroup.com   </li></ul><ul><li>www.marengogroup.com   </li></ul><ul><li>www.PMT...
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Ten Imperatives for Project Success

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Consultant and author Jerry Manas shares his slide deck on the ten most important success factors for managing projects. Visit Jerry's website at www.marengogroup.com.

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Ten Imperatives for Project Success

  1. 1. Overcoming Project Challenges: Ten Imperatives for Success Jerry Manas, PMP [email_address]
  2. 2. #1 – Get the Roles Right <ul><li>Identify all players </li></ul><ul><li>Use a Responsibility Matrix to clarify accountability </li></ul><ul><li>Insure one overall project manager </li></ul>“ It’s better to have one bad general than two good ones.” - Napoleon
  3. 3. #2 – Get the Goals Right “ Confusion of goals and perfection of means seems, in my opinion, to characterize our age.” - Albert Einstein <ul><li>Output must define input </li></ul><ul><li>Ask the “Five Why’s” </li></ul><ul><li>Obtain sponsor agreement </li></ul>
  4. 4. #3 – Get the Current Scope Right <ul><li>Expect and Manage change </li></ul><ul><li>Have Foresight </li></ul><ul><li>Aim for Piecemeal Delivery </li></ul><ul><li>Capture lessons learned </li></ul>
  5. 5. #4 – Obtain Stakeholder Commitment <ul><li>Including customers, senior management, and vendors </li></ul><ul><li>Clearly communicate goals </li></ul><ul><li>Clearly define relationships </li></ul>
  6. 6. #5 – Identify Success Factors and Risks <ul><li>Define what “done” looks like </li></ul><ul><li>Determine the important enablers </li></ul><ul><li>Identify barriers and risks </li></ul>
  7. 7. #6 – Set Expectations <ul><li>Explain and defend the right plan to meet the agreed-upon goals </li></ul><ul><li>Set expectations for time, cost, uncertainties, and available resources </li></ul><ul><li>Raise issues early! </li></ul>
  8. 8. #7 – Beware of Conflicting Directives <ul><li>Confirm the owner(s) of the project </li></ul><ul><li>Insure alignment or agreement </li></ul><ul><li>Get this right before proceeding! </li></ul>
  9. 9. #8 – Plan Collaboratively <ul><li>Planning is not a solo effort </li></ul><ul><li>MS/Project alone is not planning </li></ul><ul><li>Leverage subject matter experts </li></ul><ul><li>Consider COTW (Cards on the Wall) or Mind-Mapping software </li></ul>
  10. 10. #9 – Avoid Rigid Methodologies <ul><li>Beware of unilateral or “one size fits” all approaches </li></ul><ul><li>Consider checklists & principles </li></ul><ul><li>Standardize selectively </li></ul><ul><li>Freedom breeds accountability </li></ul>
  11. 11. When to Use Rules <ul><li>Rules/Steps should only be used for the most critical items where*: </li></ul><ul><li>Exact accuracy is needed </li></ul><ul><li>Safety is involved </li></ul><ul><li>A framework, standard or regulation must be adhered to. </li></ul>* Source: Marcus Buckingham, First Break All the Rules
  12. 12. #10 – Don’t Let Rank Set You Off Course <ul><li>Don’t be bullied into a failed project </li></ul><ul><li>It is the project manager’s responsibility to set the right expectations, warn of potential risks, and head off potential conflicting directives at the pass </li></ul>
  13. 13. Recap: Ten Imperatives <ul><li>Get the Roles Right </li></ul><ul><li>Get the Goals Right </li></ul><ul><li>Get the Current Scope Right </li></ul><ul><li>Obtain Stakeholder Commitment </li></ul><ul><li>Identify Success Factors & Risks </li></ul><ul><li>Set Expectations </li></ul><ul><li>Beware of Conflicting Directives </li></ul><ul><li>Plan Collaboratively </li></ul><ul><li>Avoid Rigid Methodologies </li></ul><ul><li>Don’t Let Rank Set you Off Course </li></ul>
  14. 14. “ No matter how far you’ve gone down the wrong road, turn back.” - Turkish Proverb Source: Dennis Littky, The Big Picture: Education is Everyone’s Business .
  15. 15. For More Information <ul><li>jmanas @marengogroup.com </li></ul><ul><li>www.marengogroup.com </li></ul><ul><li>www.PMThink.com </li></ul><ul><li>www.creatingweinstitute.com </li></ul>www.pmthink.com

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