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Bid on behalf of the city of Indianapolis for the 2016 ISU World Skating Championships

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  1. 1. INDIANA SPORTS CORP, 2013 2016 ISU World Skating Championships Proposal from the City of Indianapolis Jarrod Krisiloff 5/16/2013 The following document is a response to an RFP issued by the U.S Figure Skating to host the 2016 ISU World Figure Skating Championships tentatively scheduled for March 21-27th.
  2. 2. INDIANA SPORTS CORP, 2013 Contents Introduction (Page 2) Indiana Sports Corp Bio (Page 3) RFP Requirements (Page 4-15) A. Community letters of support (Financial, marketing and hosting) B. Completed application form C. Acknowledgement to work with U.S. Figure Skating to host event while implementing ISU requirements as outlined in the attached Memorandum. D. Local Organization chart E. Host committee budget F. Marketing plan and timeline G. Letter of competition venue and practice arena confirm dates H. Signed Arena Rider – Competition Venue I. Signed Arena Rider – Practice Venue J. Diagrams of Venues K. Confirmation of hotel block L. Signed Hotel rider for all proposed hotels M. Proposed shuttle and transportation plan N. Area maps showing venue location as they relate to hotels and airport 1 Friday, November 01, 2013
  3. 3. INDIANA SPORTS CORP, 2013 Introduction The Indiana Sports Corp in conjunction with the City of Indianapolis would like to be awarded the honor to host the ISU World Figure Skating Championship in 2016. The City of Indianapolis has a long history of hosting world class amateur, international and professional sports events. Indianapolis is the home of the historic Indianapolis Motor Speedway (Auto Racing), Indianapolis Colts (NFL), Indiana Pacers (NBA), Indianapolis Indians (MiLB) and has hosted championship events including the 2012 NFL Super Bowl, several NCAA Men’s and Women’s Final Four events, the 1987 Pan American Games as well as many other collegiate regional and national championships. To say that Indianapolis is a sports town is an understatement. Not only has Indianapolis hosted fantastic events, but Indianapolis is also the home of USA Track and Field, USA Swimming, USA Gymnastics, the NCAA and other national sporting organizations. Indianapolis’s interest in bringing the 2016 ISU World Figure Skating Championship will be hosted by a community driven to provide a safe and hospitable event built on Indiana’s “Hoosier Hospitality”. In addition to Indianapolis’ history in sports, Indianapolis has continued to be a clean, safe, community which includes over 33,000 hotel rooms in which 7,100 are located in downtown Indianapolis. It is also important to note that 4,700 of the 7,100 hotels located downtown are connect via climate controlled skywalks to Circle Center Mall, the Convention Center and other areas within downtown1. The City of Indianapolis will be dedicated to ensure that the sport of figure skating is elevated through youth organizations across the country. Indianapolis Sports Corp will be dedicated to exploring new ventures to place the recreational of ice skating and the sport of figure skating in more locations in Indiana. Indianapolis features a state of the art Airport, is within a day’s drive of 75% of the US population2, 2nd to Washington DC in monuments dedicated to veterans3, has the world’s largest Children’s Museum4 and is one of America’s Best Downtowns5. All of this excitement, entertainment and hospitality will be woven through every piece of the organizing committees’ plan to provide US Figure Skating the best ISU World Championships to date. … 1 www.visitindy.com US Census Bureau(USA Population 2000) 3 http://www.in.gov/iwm/ 4 http://www.childrensmuseum.org/forbes-ranking-12-best-childrens-museums 5 http://travel.yahoo.com/ideas/americas-best-downtowns-045945790.html 2 2 Friday, November 01, 2013
  4. 4. INDIANA SPORTS CORP, 2013 3 Friday, November 01, 2013
  5. 5. INDIANA SPORTS CORP, 2013 Information about the Indiana Sports Corp, a not-for-profit organization, is the sports champion, stimulating economic growth, inspiring healthy kids, and creating vibrant communities throughout Indiana. Indiana Sports Corp was founded in 1979 as the nation’s first sports commission. Our events are broadcast around the world and bring national and international attention to the area. An Unmatched History of Successfully Staging Sporting Events: Super Bowl XLVI in 2012; Six NCAA Men’s Final Fours (1980, 1991, 1997, 2000, 2006, and 2010; event returns to Indianapolis in 2015); the 2005 & 2011 NCAA Women’s Final Fours (event returns to Indianapolis in 2016); two Big Ten Football Championship Games (event returns through 2015); Eight Big Ten Men’s Basketball Tournaments (event returns in 2014 & 2016); 17 Big Ten Women’s Basketball Tournaments (event returns in 2014 & 2016); the 1982 National Sports Festival; 1987 Pan American Games; 1991 World Gymnastics Championships; 2002 FIBA World Basketball Championship; 2004 FINA World Swimming Championships (25m); 2005 Solheim Cup; 17 U.S. Olympic Team Trials; and many more6. 6 http://www.indianasportscorp.org/about-us 4 Friday, November 01, 2013
  6. 6. INDIANA SPORTS CORP, 2013 2016 ISU World Skating Championship RFP Requirements A. Community letters of support (Financial, marketing and hosting) The Indiana Sports Corporation has secured letters of support, including financial, marketing and hosting, from the following organizations: a. b. c. d. e. Lilly Endowment - http://www.lillyendowment.org/ City of Indianapolis - http://www.indy.gov/Pages/Home.aspx Simon Properties - http://www.simon.com/about_simon/hr/ Indiana University Foundation - http://iufoundation.iu.edu/ The Glick Fund of Central Indiana Community Foundation http://genebglick.com/philanthropy/the-eugene-marilyn-glick-family-foundation/ f. Indianapolis Arts Council – http://www.Indyarts.org g. Indiana/World Skating Academy (I/WSA) - http://www.iwsa.org/ h. Kite Realty Group - http://kiterealty.com/portfolio/pan-am-plaza/ i. Pacers Sports and Entertainment - http://www.bankerslifefieldhouse.com/arenainfo/ j. Visit Indy – http://www.visitindy.com B. Completed application form The Indiana Sports Corp has completed the necessary application form. C. Acknowledgement to work with U.S. Figure Skating to host event while implementing ISU requirements as outlined in the attached Memorandum. The Indiana Sports Corp as reviewed the “ISU Memorandum Figure Skating (PDF)” located on U.S. Figure Skating’s Website www.usfsa.org/events.asp?id=324 as well as all appendices associated with host organization requirements for the 2016 ISU World Championships. 5 Friday, November 01, 2013
  7. 7. INDIANA SPORTS CORP, 2013 D. Local Organization chart The Indiana Sports Corporation has assembled a chart an experienced local organizing chart which includes local business owners and executives. The following is an abbreviated LOC chart which will be supported by the Indiana Sports Corp staff. The following Indianapolis Leaders have volunteered their time and services to chair various committees to successfully execute to event to USFA’s standards.         Event Director – Allison Melangton – President, Indianapolis Sports Corporation Travel/Hotel and Logistics – Mary Huggard – VP of Tourism, Visit Indy Marketing and Communication – Rob Laycock – VP of Marketing, Pacers Entertainment Security/Logistics – Ron Pitman – Director of Safety and Guest Services, Indianapolis Motor Speedway Practice Facility Manager – Peggy Stevens – Chairwoman of the Indiana World Skating Association Board of Directors Media Center, Accreditation and Broadcast – Stacey Gruen – International School of Indiana, FIFA Press Officer Risk Management – Ice Miller, LLP Legacy Project/Community Programs – Dave Lawrence – Arts Council of Indianapolis President Chart: 2016 ISU USA Figure Skating World Championship Local Organizing Committee Management Indiana Sports Corp President - Allison Melangton Travel/Hotel and Logistics Mary Huggard Visit Indy Marketing Communications Rob Laycock Pacers Entertainment Security/Logistics Practice Facility Mngr. Ron Pitman Peggy Stevens Indianapolis Motor Indiana/World Speedway Skating Acadamy Media/Accredidati onBroadcast Stacy Gruen International School of Indiana/FIFA Risk Managment/Legal Ice Miller LLP Legacy Project/Communit y programs Dave Lawrence Indianapolis Arts Council 6 Friday, November 01, 2013
  8. 8. INDIANA SPORTS CORP, 2013 E. Host committee budget The following budget factors in all responsibilities outlined by USA Figure Skating that are required of the LOC. 2016 USF Figure Skating World Championships Host Committee 2013 2014 2015 2016 Revenues: Ticket sales - - - 2,129,369 Sponsorships, advertising and licensing - - 150,000 150,000 Merchandise sales - - - 200,000 Commissions/Souvenir & Novelty - - - - Catering - - - - 200,000 200,000 500,000 750,000 200,000 200,000 650,000 3,229,369 - - 25,000 75,000 Salaries, wages and related benefits 120,000 120,000 120,000 200,000 Selling, general and administrative 75,000 75,000 75,000 75,000 - - - - 20,000 20,000 75,000 200,000 5,000 5,000 30,000 50,000 - - - - 15,000 - 10,000 25,000 Legal and professional - - - - Insurance - - - - Utilities - - - - Depreciation - - - - 235,000 220,000 335,000 625,000 (35,000) (20,000) 315,000 2,604,369 Other income (fundraising) Expenses: Cost of merchandise sold Repairs and maintenance Advertising and promotion Equipment rental Sanction and officials fees Contract services Income from operations 7 Friday, November 01, 2013
  9. 9. INDIANA SPORTS CORP, 2013 F. Marketing plan and timeline Our marketing plan is built on community relationships that enable the Local Organizing Committee to inform engage the entire mid-west region of the United States. In addition to community relationships, the LOC will be focused on positioning the 2016 ISU World Championships as a world class event. Our plan includes a combination of media, grass roots marketing and strategic branding. 2013 – Launch event  Location: Pan-Am Plaza Flame o During this event the LOC will have city, state and US Figure Skating celebrities and management in attendance. o The LOC will plan to unveil the theme and likeness of the event which will fuel the messaging delivered throughout the 2013-2016 campaign o Announcement of foundation partners (Simon, City of Indianapolis, Visit Indy, Lilly and Indiana University.  Fundraising 2014, March  Location: Bankers life Field House o Announcement of Legacy Project o Reveal additional partners o Media Tour with USA Olympic Figure Skaters  Fundraising  Confirm local media partners  Confirm co-op marketing partners 2015, March  Location: TBD o 1 Year out - 24 Hour Skating event at Pan-Am Plaza o “Around the World” Skating event (travel to all skating rinks in the city of Indianapolis in 1 day 2015, April  Location: Indianapolis Pacers Game o Figure Skating Night 2015, May  Location: Indianapolis Motor Speedway o Waive Green Flag o International Media scrum 8 Friday, November 01, 2013
  10. 10. INDIANA SPORTS CORP, 2013 2015, June - December  Location(s): On-site marketing takeover of Indiana, Chicago, Cincinnati Ice Rinks  Launch long lead print campaign o Focus (trade, Olympic sports, international travel) 2015, December – March 2016  Weekly updates through media partners  25-50% SOV of traditional Marketing – Print, Digital, TV, Radio etc. 2016, January 1st  Announcement of Legacy project 2016, March  Daily Media  Grass roots teams deployed  Regional magazine cover campaign  Volunteer program engaged  Airport Welcome program completed  Event brand established in downtown Indianapolis  Press event – Officially opening practice arena 2016, June 1st  Ribbon Cutting of Legacy Project 9 Friday, November 01, 2013
  11. 11. INDIANA SPORTS CORP, 2013 G. Letter of competition venue and practice arena confirm dates A fictitious letter has been completed outlining the available dates for the competition and practice arenas. A summary of dates are in coordination with the dates proposed in the RFP. Bankers Life Field House – Competition Facility March 19-27th Pan-Am Plaza – Practice Facility March 19-27th In additional requirements can be coordinated to accommodate the event. H. Signed Arena Rider – Competition Venue A fictitious “Arena Rider” for Bankers Life Field House has been executed. I. Signed Arena Rider – Practice Venue A fictitious “Arena Rider” for Pan-Am plaza has been executed. 10 Friday, November 01, 2013
  12. 12. INDIANA SPORTS CORP, 2013 J. Diagrams of Venues a. Competition Venue – Bankers Life Field House is the home of the Indiana Pacers. In addition to the Indiana Pacers, Bankers Life Field house hosts several other events including hockey games, ATV races, concerts and circus events. Bankers Life Field House has a seating capacity of 18,1657. In addition to traditional seating, Bankers Life Field house includes suites, hospitality spaces and other amenities. The following is a facility layout for a previous hockey game. Chart #18 7 8 http://espn.go.com/travel/stadium/_/s/nba/id/11/bankers-life-fieldhouse www.gotickets.com 11 Friday, November 01, 2013
  13. 13. INDIANA SPORTS CORP, 2013 Practice Venue: The Pan-Am plaza was built to accommodate the 1987 Pan-Am Games. The facility includes two usable skating rinks. Rink #1 is a standard hockey ring and #2 is a Olympic size skating rink. Chart #29: Pan-Am Plaza 9 www.visitindy.com 12 Friday, November 01, 2013
  14. 14. INDIANA SPORTS CORP, 2013 K. Confirmation of hotel block The Indiana Sports Corp has coordinated room blocks through Visit Indy (The Indiana Visitors and Convention Bureau). In addition to securing room blocks for participants, staff and media, Visit Indy has created a web portal specifically for the event that will be available to all constituents. The Local Organizing Committee has secured hotel blocks at all Hilton properties located in downtown Indianapolis. These locations include the Conrad Hotel, Hilton and the Hilton Garden Inn. Each location is less than 1 mile away from both the competition and practice facilities. The Hilton will be named the “Host Hotel” and will also be where all accreditation will be located for all events. Hilton Indianapolis Hotel & Suites 120 W. Market Street Indianapolis, IN 46204 317-972-0600 Hilton Garden Inn 10 East Market Street Indianapolis, IN 46204 317-955-9700 Conrad Indianapolis 50 W Washington St. Indianapolis, IN 46204 317-713-5000 Contracts for each hotel reserving the necessary dates for the proposed 2016 event have been confirmed and executed. L. Signed Hotel rider for all proposed hotels The rider for required hotel rooms and blocks has been secured. The contract is fictitiously executed. M. Proposed shuttle and transportation plan 13 Friday, November 01, 2013
  15. 15. INDIANA SPORTS CORP, 2013 Carey Indiana is our preferred transportation and logistics partner10. Carey is an award winning nationwide organization specializing in Chauffeured Transportation Services. Carey is equipped with town car, limo, and large transportation vehicles. Carey is also the preferred service for the Indianapolis Colts and the Heartland Film Festival. With over 33,000 hotels within one mile of the Competition and Practice facility, transportation services will be mainly focused on travel between the Indianapolis International Airport and the “Host Hotel” 10 http://careyindiana.com/ 14 Friday, November 01, 2013
  16. 16. INDIANA SPORTS CORP, 2013 N. Area maps showing venue location as they relate to hotels and airport a. Airport to Bankers Life Field House (Competition Center). Approximately 13.5 miles or 17 minutes away from Indianapolis International Airport11. 11 www.google.com 15 Friday, November 01, 2013
  17. 17. INDIANA SPORTS CORP, 2013 b. We have 33,000 hotel rooms in the MSA, with 7,100 of these located downtown within a square mile (4,700 of the hotel rooms are connected via climate controlled skywalks to the convention center, stadium, and Circle Centre). In addition to rooms, there are also 300 restaurants downtowns, all within a 10 minute walk of the convention center and core hotels12. 12 www.visitindy.com 16 Friday, November 01, 2013
  18. 18. INDIANA SPORTS CORP, 2013 c. The distance between the Pan-Am Plaza (Practice Facility) and Bankers Life Field House (Competition Facility) is less than 1 mile (.7) and is approximately 7 minutes away on foot13. 13 www.google.com 17 Friday, November 01, 2013