BottomLineStat April
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BottomLineStat April

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BottomLineStat is the City of New Orleans’ performance management tool for revenue collection and cost containment efforts.

BottomLineStat is the City of New Orleans’ performance management tool for revenue collection and cost containment efforts.

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BottomLineStat April Presentation Transcript

  • 1. BottomLineStat April 2012 Reporting Period www.nola.gov/opa 1
  • 2. Section 1: Expenditures Review• Healthcare Expenditures• Workers Compensation Section 2: Revenue Analysis• Parking Enforcement Collections• Photo Safety Collections• EMS Collections• Sales Taxes and Occupational License Revenues / Collections• Sanitation Fees Revenues / Collections BottomLineStat 2
  • 3. Expenditures Review BottomLineStat 3
  • 4. Healthcare Expenditures Healthcare Contributions and Payments Review (Jan-April 2012) Millions Surplus of Approximately 300K as of 4.30.2012 $15.17 14 Total Contributions Total Claims Paid Surplus/(Deficit) 9 $3.62 $3.85 $3.76 $3.94 4 $0.5 $0.9 $0.3 (1) -$0.3 -$0.8 -$3.35 -$3.04 -$3.92 (6) -$4.52 (11) (16) -$14.83 January February March April YTD CONTRIBUTIONS, PAYMENTTS, AND January February March April YTD ADJUSTMENTS Total Contributions 3,616,725 3,854,370 3,761,617 3,938,819 15,171,531 Total Claims Paid (3,921,306) (3,346,042) (4,524,225) (3,036,279) (14,827,853) Surplus/(Deficit) (304,581) 508,328 (762,608) 902,540 343,679Source: Department of Finance 5.22.2012 BottomLineStat 4
  • 5. Healthcare Expenditures (Continued) As of 5.11.2012 Total Claims Paid Exceeded Updates on 2012 Healthcare benefits Millions by 8.5% the Same Period in 2011 $18 $17.01 • Claims over $50,000 increased from 7(annual 2012 Claims Paid 2011) to 24 (1st qtr 2012), resulting in costs of $16 $1,021,952. 2011 Claims Paid $15.67 $14 • Possible annual projections (early projection using 1st qtr expenditures) could reach $49million in claims $12 • There was a 24% increase in inpatient cases $10 • Mental Health cases increased by 59% and the $8 cost increased by 13.7% $6 $4 $2 $0 01/05/12 01/26/12 02/16/12 03/08/12 03/29/12 04/19/12 05/10/12Source: Hospitalization and Department of Finance 5.22.2012 BottomLineStat 5
  • 6. Workers Comp Expenditures Workers Comp Contributions and Payments Review (Jan-April 2012) Millions Deficit of Approximately 1.15M as of 4.30.2012 14 Total Contributions Total Claims Paid Surplus/(Deficit) 9 $5.34 4 $1.75 $1.20 $1.20 $1.19 $0.12 (1) ($0.47) ($0.22) ($1.08) ($0.58) ($1.67) ($1.97) ($1.77) ($1.15) (6) ($6.49) (11) (16) January February March April YTD CONTRIBUTIONS, PAYMENTTS, AND January February March April YTD ADJUSTMENTS Total Contributions 1,201,091 1,749,645 1,200,340 1,193,170 5,344,247 Total Claims Paid (1,668,394) (1,974,061) (1,078,342) (1,770,051) (6,490,847) Surplus/(Deficit) (467,302) (224,415) 121,999 (576,881) (1,146,600)Source: Department of Finance 5.22.2012 BottomLineStat 6
  • 7. Revenue Analysis BottomLineStat 7
  • 8. Parking Enforcement Revenues 2% Adopted Budget GF Revenues for 2012 Parking Meter Towing and Fines, Booting $10M $1.6M 2% 0% Total Other Streams $484M 98% Enforcement Strategy Target 2012 YTD Actual Parking Tickets 328,694 121,585 Boots 3,195 2,714 Tows 10,190 5,452Source: Adopted Budget 2012 BottomLineStat 8
  • 9. Parking Enforcement Revenues YTD 2012 Tickets Issued Are Lower than Projected by 4% 126,429 140,000 YTD Actual 2012 120,000 Forecast YTD 2012 95,669 100,000 121,585 70,323 80,000 91,201 60,000 30,614 65,870 40,000 20,000 26,723 0 Jan Feb Mar Apr Millions YTD 2012 Gross Collections are Higher than Prior Year by 46% (Gross Collections by ACS) $6.0 Monthly Collections 2011 $5.05 $5.0 Monthly Collections 2012 YTD Collections 2012 $3.98 $4.0 YTD Collections 2011 $3.0 $2.55 $3.46 $2.0 $2.61 $1.51 $1.0 $1.43 $1.19 $1.35 $1.09 $0.85 $1.08 $0.74 $0.77 $0.0 Jan Feb Mar AprSource: DPW Parking Division and ACS 5.15.2012 BottomLineStat 9
  • 10. Parking Enforcement Revenues YTD 2012 Boots Issued Are Higher than Projected by 123% 2,714 3,000 YTD Actual 2012 Forecast YTD 2012 1,924 2,000 1,143 1,000 1,215 414 757 - 216 489 Jan Feb Mar Apr YTD 2012 Tows Issued Are Higher than Projected by 27% 5,452 6,000 YTD Actual 2012 4,146 Forecast YTD 2012 4,309 4,000 2,938 1,458 3,031 2,000 1,866 - 804 Jan Feb Mar Apr Millions YTD 2012 Tows and Boots Gross Collections Are Higher than Prior Year by 52% (Gross Collections by ACS) $1.5 Monthly Collections 2011 Monthly Collections 2012 $1.00 $1.0 YTD Collections 2012 $0.74 YTD Collections 2011 $0.51 $0.65 $0.5 $0.42 $0.24 $0.24 $0.19 $0.23 $0.23 $0.25 $0.0 $0.09 $0.14 $0.27 Jan Feb Mar AprSource: DPW Parking Division 5.15.2012 BottomLineStat 10
  • 11. Photo Safety Management 4% Adopted Budget GF Revenues for 2012 Adopted Budget Adjusted to Red Lights 16.5M $19M REC (March 2012) 4% Total Other Streams $478M 96% Management Controls Target 2012 YTD Actual Reduce Inoperable Flashers in School Zones Less Than 21,000 14,142 Reach "0" Tickets that Exceed Enforceable Date - 2,178Source: Adopted Budget 2012 BottomLineStat 11
  • 12. Photo Safety 2012 YTD Photo Safety Collections Millions Approximately 12% Lower Than 2011 6.0 $5.66 Monthly 2011 5.0 Monthly 2012 $4.68 YTD 2011 YTD 2012 $4.97 4.0 $3.15 3.0 $3.64 $2.70 2.0 $1.62 1.0 $1.53 1.53 0.94 0.98 1.33 1.62 1.08 0.0 January February March AprilSource: DPW Photo Safety Division 5.17.2012 BottomLineStat 12
  • 13. Photo Safety Citations Total Exceptions Detail of Monthly Exceptions and Citations Issued units Citations Issued 60,000 50,000 47,538 50,731 49,659 2011 53,788 2012 33,466 39,292 26,719 38,059 38,398 40,000 36,569 22,451 36,172 33,768 33,280 32,790 32,504 32,149 28,551 14,185 14,741 30,000 12,740 27,828 8,997 14,785 17,861 12,216 38,508 9,290 - - 12,051 13,905 - - - 10,533 - - 9,582 - - 20,000 - - - - - 27,208 27,069 23,500 24,771 23,874 24,551 23,432 10,000 21,250 20,453 21,784 20,537 18,018 - 18,582 19,375 18,246 9,030 - January February March April May June July August September October November December January February March April 2011 2012Source: DPW Photo Safety Division 5.16.2012 BottomLineStat 13
  • 14. Photo Safety Citations Outside Enforcement Time Exceptions Reduced in April 1800 1604 1600 1400 1200 1000 800 600 400 221 287 200 66 0 January February March April Only 2 Events Older than 15 Days in Ticket Review Queue as of 5.21.2012 10,000 16 -20 Days 9,000 2 8,000 3,253 7,000 11-15 Days 6,000 5,000 4,000 3,362 6-10 Days 3,000 2,000 1,000 2,759 5 Days - 5.21.2012Source: DPW Photo Safety Division 5.21.2012 BottomLineStat 14
  • 15. Photo Safety Citations Photo Safety Flashers Exceptions for School Zones Decreased Dramatically in April Flashers Exception / Events 2012 Location January February March April NO47 NB CANAL BLVD @ FRENCH ST 7% NO49 EB ST CHARLES AVE @ CADIZ ST 92% 63% 67% 0% NO50 WB ST CHARLES AVE @ JENA ST 90% 69% 2% 0% NO51 NB READ BLVD @ HAMMOND ST 63% 15% 31% 1% NO56 SB FRANKLIN AVE @ WISTERIA ST 81% 64% 18% 0% NO57 EB BIENVILLE ST @ N ST PATRICK ST 78% 38% 3% 0% NO58 WB BIENVILLE ST @ N. OLYMIPA ST 80% 71% 43% 51% NO104 EB DWYER RD @ MILLER MCCOY ACADEMY 74% 47% NO118 SB JACKSON AVE @ LAUREL ELEMENTARY 16% 1% Monthly Exceptions Issued for Flashers Inoperable During School Zone Enforceable Time Decreased to 597 events from 2,812 in the prior period 20,000 16,278 15,000 10,000 10,221 11,062 2011 2012 6,675 5,748 5,478 5,281 5,452 4,403 4,334 5,000 2,405 2,812 58 4 597 2011 - Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 2012Source: ATS and DPW Photo Safety Division 5.17.2012 BottomLineStat 15
  • 16. EMS Revenues 2% Adopted Budget GF Revenues for 2012 Health Fees EMS $11,M , 2% Total Other Streams, $485M 98% Collection Efforts Target 2012 YTD Actual Percentage of Selfpay Accounts in Payment Plan Target Needed 3% Collection Efforts Target NeededSource: Adopted Budget 2012 BottomLineStat 16
  • 17. EMS Collections Millions EMS: YTD Collections for All Payer Types as April 30, 2012 is 25% lower than 2011 $3.50 2011 Monthly Revenue $3.00 2012 Monthly Revenue $2.96 2011 Cumulative Collections $2.50 $2.31 2012 Cumulative Collections $2.00 $1.31 $2.21 $1.50 $1.69 $1.00 $1.04 $0.50 $0.71 $0.43 $0.60 $0.60 $1.00 $0.66 $0.65 $0.52 $- Jan Feb Mar Apr EMS: YTD Detail Revenue $255K $300,000 $255,814 2012 Monthly Revenue $250,000 2012 Cumulative Collections $200,000 $176,716 $150,000 $81,096 $100,000 $40,984 $50,000 $95,620 $79,098 $40,984 $40,112 $0 Jan Feb Mar AprSource: EMS and ACS 5.23.2012 BottomLineStat 17
  • 18. EMS Collection Efforts Frequent Flyers : Payers Other than Self Pay Have a Good Track Record of Paying 10,000 9,337 9,000 Other Payers 8,116 Self-Pay 8,000 7,000 6,358 5,270 77% Paid 6,000 4,882 84% Paid 5,000 3,398 86% Paid 4,000 3,000 2,209 4,067 2,000 3,234 2,960 <0.1% Paid 1,028* <0.1% Paid <0.1% Paid 1,000 1,181* 0 2009 2010 2011 2012 *Information incomplete as payment cycle period is still openSource: EMS and ACS 5.23.2012 BottomLineStat 18
  • 19. EMS Collections Efforts Self Pay Revenue per Call and Number of Calls per Month Number of Calls Revenue per Call $100 $92 3500 $90 2011 2012 3000 $80 $70 $62 2500 $60 $43 Units # $42 2000 $50 $39 $37 $35 $35 1500 $40 $33 $29 $30 $28 $30 $24 $21 $20 $19 1000 $20 500 $10 2809 711 1016 3260 2247 1918 2095 2409 1534 1859 2114 1506 2056 2291 1868 2115 $0 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar April 15 Less Participants in the Payment Plan Compared to March 600 507 465 500 450 Payer Mix Comparison 147 Payer Class New Orleans Houston Baltimore Philadelphia DeKalb, GA 400 145 Medicare 15.48% 22.41% 18.39% 30.64% 19.97% 144 Defaulted Medicaid 14.46% 16.67% 7.32% 11.08% 10.82% 300 Private Insurance 14.70% 17.48% 12.07% 35.66% 17.59% Current Self-Pay 55.36% 43.44% 62.22% 22.62% 51.62% 200 360 320 306 100 0 February 2012 March 2012 April 2012Source: EMS and ACS 5.23.2012 BottomLineStat 19
  • 20. Sales Taxes and Occupational Licenses Revenues Sales Taxes : 33% of Adopted Budget GF Revenues for 2012 Occupational License : 2% Adopted Budget GF Revenues for 2012 Sales Taxes (Retail) Vehicle (Sales $ 142 M Use) 28% $ 8M 2% Hotel / Motel Total Other (Sales+ Use) Streams $13 M 324M 3% 65% Occup Lic. $9,344 2% Collection Efforts Target 2012 YTD Actual Sales Tax Audits 105 40 Delinquency Mailings 18,000 On Hold Field Visits / Contacts 15,400 5,577Source: Adopted Budget 2012 BottomLineStat 20
  • 21. Sales Tax (Retail Only) Revenues: General Sales Taxes (excluding Vehicle and Hotel/Motel) Millions as of March 31,2012 are 2.5% Higher Than Forecast (un-audited) 40 YTD Adjusted Forecast (REC March) 35 YTD Actual Accrual Basis 30 25 20 15 $33.90 $34.75 10 5 0 Revenues Accrual Basis (Jan-March) Collections:General Sales Taxes (excluding Vehicle and Hotel/Motel) Millions Collected as of April 30,2012 are up 6% vs 2011 $47.29 50 Monthly 2011 Monthly 2012 $44.72 40 YTD 2012 YTD 2011 $34.53 $32.23 30 $23.15 20 $21.57 10 $11.50 $12.15 $10.07 $11.00 $10.66 $11.38 $12.49 $12.76 0 Jan Feb Mar AprSource: Bureau of Revenue and Finance 5.7.2012 and 5.23.2012 BottomLineStat 21
  • 22. Hotel / Motel Sales Taxes Millions Revenues: Hotel/Motel Taxes as of March 31,2012 Are Higher than Forecast by 20% (un-audited) 5.0 4.5 YTD Forecast 4.0 YTD Actual Accrual Basis 3.5 3.0 2.5 2.0 $4.17 1.5 $3.47 1.0 0.5 0.0 Revenues Accrual Basis (Jan-March) Collections: Hotel/Motel Sales Taxes Collected Millions as of April 30, 2012 are up by 26% vs. 2011 5.5 $5.05 5.0 Monthly 2011 Monthly 2012 4.5 4.0 YTD 2012 YTD 2011 $3.44 $3.99 3.5 3.0 2.5 $2.04 $2.64 2.0 1.5 $1.59 1.0 0.5 $0.77 $0.85 $0.83 $1.19 $1.04 $1.40 $1.36 $1.61 0.0 Jan Feb Mar AprSource: Bureau of Revenue and Finance 5.7.2012 and 5.23.2012 BottomLineStat 22
  • 23. Vehicle Sales Taxes Revenues: Motor Vehicle Taxes as March 31,2012 Millions Are 12% Ahead of Forecast (un-audited) $5.0 $4.5 YTD Forecast $4.0 YTD Actual Accrual Basis $3.5 $3.0 $2.5 $2.0 $1.5 $1.0 $2.05 $2.30 $0.5 $0.0 Revenues Accrual Basis (Jan-March) Collections: Vehicle Sales Taxes Collected Millions as of April 30, 2012 are up 2.9% vs. 2011 3.5 $2.96 3.0 Monthly 2011 Monthly 2012 $2.88 2.5 YTD 2012 YTD 2011 $2.11 2.0 $2.07 $1.42 1.5 $1.40 1.0 0.5 $0.67 $0.74 $0.76 $0.66 $0.69 $0.81 $0.85 0.0 $0.66 Jan Feb Mar AprSource: Bureau of Revenue and Finance 5.7.2012 and 5.23.2012 BottomLineStat 23
  • 24. Occupational Licenses Revenues / Collections : Occupational Licenses Revenue Millions as of April 30, 2012 are up by 4.9% vs. 2011 9 Monthly 2011 $7.90 8 $7.45 Monthly 2012 $7.52 7 $7.07 YTD 2012 6 YTD 2011 $4.96 5 $5.01 4 3 2 1 $3.62 $3.43 $1.39 $1.53 $2.06 $2.49 $0.45 $0.45 0 Jan Feb Mar AprSource: Bureau of Revenue BottomLineStat 24
  • 25. Bureau of Revenue Enforcement (Continued) 40 Audits Completed as of April 30,2012 (Yearly Target 105) YTD Audits Completed on Track to Meet Yearly Target of 105 45 40 Monthly Audits Completed (Field Work End) 40 Inferred YTD Target 35 34 35 YTD Audits Completed 30 25 26 19 24 20 18 15 10 9 5 5 10 6 0 Jan Feb Mar Apr Millions YTD 2012 vs. 2011 $ Audits Sent to Enforcement/Collections $2.08 $2.20 $1.88 $2.00 $ Audits Closed / Sent Enforcement 2011 $1.80 $1.60 $ Audits Closed / Sent Enforcement 2012 $1.34 $1.40 $1.13 $1.14 $1.20 $1.00 $0.78 $0.80 $0.54 $0.60 $0.39 $0.47 $0.35 $0.40 $0.20 $0.11 $0.20 $0.12 $0.14 $0.20 $0.26 $0.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecSource: Bureau of Revenue 5.18.2012 BottomLineStat 25
  • 26. Bureau of Revenue Enforcement (Continued) YTD Contacts/Field Visits on Track to Meet Yearly Target of 15,400 7,000 Monthly Contacts /Field Visits 6,000 YTD Contacts / Field Visits Inferred YTD Target 5,577 5,000 4,445 5,133 4,000 3,850 2,569 3,000 2,567 2,000 1,283 1,000 1,110 1,459 1,876 1,132 - Jan Feb Mar Apr YTD Subpoenas Reached 482 as of 4.30.2012 700 Monthly 2011 600 Monthly 2012 2011 Subpoenas Cumulative 500 513 2012 Subpoenas Cumulative 422 482 400 270 396 300 200 216 100 147 74 123 142 126 206 117 60 - Jan Feb Mar AprSource: Bureau of Revenue 5.16.2012 BottomLineStat 26
  • 27. Sanitation Revenues 7% Adopted Budget GF Revenues for 2012 Sanitation $32M 7% Total Other Streams, $464M 93% Collection Efforts Target 2012 YTD Actual Collection Agency Over 50% 51%Source: Adopted Budget 2012 BottomLineStat 27
  • 28. Sanitation Collections Collections : YTD 2012 Collections Are Higher than 2011. Difference Mainly Due to Sanitation Fee Increase not Being Fully Reflected in Collections during the First Two Months of 2011 Millions 12 Monthly 2011 $11.41 Monthly 2012 10 Cumulative 2012 $9.48 $8.66 Cumulative 2011 8 $6.88 6 $5.65 4 $3.92 2 $1.52 $2.81 $3.01 $2.84 $2.40 $2.96 $2.60 $2.75 0 Jan Feb Mar AprSource: S&W Board 5.5.2012 BottomLineStat 28
  • 29. Sanitation Delinquency Collections Billings Monthly Collections Monthly Collections (Moving Ave. 4 periods) 4.0 Millions 3.34 3.41 3.5 3.23 3.22 3.23 3.24 3.24 3.24 3.25 3.24 3.23 3.24 3.22 3.23 3.24 3.0 2.60 2.96 2.97 3.01 2.84 2.84 2.92 2.5 2.72 2.67 2.77 2.73 2.72 2.75 2.60 2.51 2.40 2.0 1.5 1.52 1.0 2011 2012 0.5 2011 Rate Increase Effect 0.0 Reflected in Collections Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 2011 2012 Collection Comparison 2012 - 2011 2011 Average Billing 2011 (March to December 2011) $ 3,247,990 (A) Average Monthly Collections 2011 (March - December 2011) $ 2,652,506 (B) Collection Rate 2011 82% (B)/ (A) 2012 Average Billing 2012 (January to April 2012) $ 3,274,324 (C) Average Monthly Collections 2012 (January - April 2012) $ 2,829,030 (D) Collection Rate 2012 86% (D)/(C)Source: S&W Board 5.5.2012
  • 30. Sanitation Delinquency Collections Collection Agency Performance 2012 (Jan-April) Collections/(Jan - April) Referrals = 51% 2011(July - December) Collections / (July - December) Referrals =39% 700 Gross Referrals ALPAT 600 Gross Collections ALPAT 2011 584 2012 567 544 534 545 516 530 500 499 495 498 484 418 400 317 300 292 258 272 239 232 230 232 242 214 217 200 225 181 184 189 158 167 151 151 161 100 - January February March April May June July August September October November December January February March April 2011 2012Source: ALPAT 5.5.2012 BottomLineStat