BottomLineStat March
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BottomLineStat March

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BottomLineStat is the City of New Orleans’ performance management tool for revenue collection and cost containment efforts.

BottomLineStat is the City of New Orleans’ performance management tool for revenue collection and cost containment efforts.

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BottomLineStat March BottomLineStat March Presentation Transcript

  • BottomLineStat March 2012 Reporting Period www.nola.gov/opa 1
  • Section 1: Budget Review• Parks and Parkways• Public Works Section 2: Revenue Analysis• Parking Enforcement Collections• Photo Safety Collections• EMS Collections• Sales Taxes and Occupational License Revenues / Collections• Sanitation Fees Revenues / Collections BottomLineStat 2
  • Budget Review BottomLineStat 3
  • Budget Control and Cost Containment Efforts Parks and Parkways Payroll Analysis Summary YTD Expenditures Projected Charge Expected Additional 2012 Projected 2012 Budgeted Category (4.9.2012) per Period Expenditures (Status Quo) Expenditures Amount Surplus/ Deficit Salaries and Benefits 1,375,171 213,254 4,162,182 5,537,352 Overtime 25,178 2,697 51,246 76,424 Term Leave 156 156 3,124 3,280 Total 1,400,505 216,107 4,216,552 5,617,056 5,196,398 (420,658) A B (B-A) Note: Analysis performed by the Service and Innovation Team with data obtained from the Great Plains System as of 4.9.2012. Overtime data was adjusted to take in consideration seasonal factors.Source: Service and Innovation and Budget Office4.9.2012 BottomLineStat 4
  • Budget Control and Cost Containment Efforts Parks and Parkways Plan to Address Projected $420K Budget Shortfall in Personnel Services: Summary: Parks and Parkways current projected budget deficit is primarily due to costs incurred by the operations of the Barthomolew Golf Course in Pontchartrain Park. Action : The administration is currently working with the City Council to secure revenues from the golf course to an account dedicated for expenditures incurred to operate the course. These funds will be used to reimburse Parks and Parkways and should be sufficient to cover any overages in expenditures relative to the 2012 adopted budgetSource: Parks and Parkways 4.25.2012
  • Budget Control and Cost Containment Efforts Public Works YTD Projected Charge Expected Additional 2012 Projected 2012 Budgeted Category Expenditures per Period Expenditures (Status Quo) Expenditures Amount Surplus/ Deficit (4.9.2012) Salaries and Benefits 1,542,805 232,547 4,534,653.79 6,077,459 Overtime 206,791 17,521 292,861.54 499,653 Term Leave 5,801 1,163 22,106.00 27,907 Total 1,755,398 251,231 4,849,621 6,605,019 6,557,019 (48,000) A B (B-A) Note: Analysis performed by the Service and Innovation Team with data obtained from the Great Plains System as of 4.9.2012. Overtime data was adjusted to take in consideration seasonal factors.Source: Service and Innovation and Budget Office4.9.2012 BottomLineStat 6
  • Budget Control and Cost Containment Efforts DPW Recovery Plan to Address Projected $48K Budget Shortfall in Personnel Services: Action #1: Continue to monitor personnel expenditures on a monthly basis. Action #2: Reduce overtime expenditures by 10-15% as compared to projections for the rest of the year. Result: Will reduce forecasted overtime labor by approx $48K over the course of the rest of the year. Impacts: Will reduce level of PCO and tow truck (overtime labor) support to special events to meet personnel budget. Will look at reducing operational hours of tow lot. (Jazz Fest support will not be impacted, but all remaining special events will.) Will also look at additional measures to reduce budget shortfall.Source: Public Works 4.25.2012
  • Revenue Analysis BottomLineStat 8
  • Parking Enforcement Revenues 2% Adopted Budget GF Revenues for 2012 Parking Meter Towing and Fines, Booting $10M $1.6M 2% 0% Total Other Streams $484M 98% Enforcement Strategy Target 2012 YTD Actual Parking Tickets 328,694 95,669 Boots 3,195 1,924 Tows 10,190 4,146Source: Adopted Budget 2012 BottomLineStat 9
  • Parking Enforcement Revenues YTD 2012 Tickets Issued Are Higher than Projected by 5% 120,000 95,669 100,000 80,000 70,323 91,201 60,000 65,870 40,000 30,614 YTD Actual 2012 Forecast YTD 2012 20,000 26,723 0 Jan Feb Mar Millions YTD 2012 Tickets Revenue is Higher than Prior Year by 53% $4.5 $4.00 Monthly Collections 2011 $4.0 Monthly Collections 2012 $3.5 $3.0 YTD Collections 2012 $2.55 $2.5 YTD Collections 2011 $2.61 $2.0 $1.51 $1.5 $1.0 $0.5 $1.19 $0.77 $1.35 $1.09 $1.45 $0.74 $0.0 Jan Feb MarSource: DPW Parking Division 4.17.2012 BottomLineStat 10
  • Parking Enforcement Revenues YTD 2012 Boots Issued Are Higher than Projected by 154% 3,000 YTD Actual 2012 Forecast YTD 2012 1,924 2,000 1,143 1,000 414 757 - 489 216 Jan Feb Mar YTD 2012 Tows Issued Are Higher than Projected by 37% 6000 YTD Actual 2012 4,146 Forecast YTD 2012 4000 2,938 3,031 1,458 2000 1,866 0 804 Jan Feb Mar Millions YTD 2012 Tows and Boots Collections Are Higher than Prior Year by 75% $0.74 $0.8 Monthly Collections 2011 Monthly Collections 2012 $0.6 YTD Collections 2012 $0.51 YTD Collections 2011 $0.42 $0.4 $0.24 $0.2 $0.24 $0.23 $0.27 $0.19 $0.14 $0.0 $0.09 Jan Feb MarSource: DPW Parking Division 4.17.2012 BottomLineStat 11
  • Photo Safety Management 4% Adopted Budget GF Revenues for 2012 Red Light Cameras $19M 4% Total Other Streams $478M 96% Management Controls Target 2012 YTD Actual Reduce Inoperable Flashers 21,000 8,245 Reduce Tickets that Exceed Enforceable Date - 431Source: Adopted Budget 2012 BottomLineStat 12
  • Photo Safety Millions YTD Photo Safety Collections 2012 Vs. 2011 5.0 Monthly 2011 $4.68 Monthly 2012 4.5 YTD 2011 4.0 YTD 2012 3.5 $3.15 $3.63 3.0 2.5 $2.70 2.0 1.5 1.62 $1.53 $1.62 1.53 1.0 1.08 0.94 0.5 0.0 January February MarchSource: DPW Photo Safety Division 4.17.2012 BottomLineStat 13
  • Photo Safety Citations Total Exceptions unit Detail of Monthly Exceptions and Citations Issued In Queue Citations Issued 60,000 53,788 50,000 47,538 50,731 49,659 2011 2012 38,059 39,292 33,466 37,796 40,000 26,719 36,172 36,569 22,451 32,790 33,768 33,280 32,504 32,149 28,551 14,741 30,000 14,185 12,740 38,508 9,290 8,997 14,785 17,600 12,216 - - 12,051 13,905 10,533 - - - - - - - - 20,000 - - - 27,208 24,771 27,069 24,551 15,401 21,250 23,500 23,874 23,432 21,784 10,000 18,018 - 18,582 20,453 19,375 9,030 4,795 - January February March April May June July August September October November December January February March 2011 2012 Outside Enforcement Time Exceptions 2000 1,604 1500 1000 500 221 287 0 January February MarchSource: DPW Photo Safety Division 4.16.2012 BottomLineStat 14
  • Photo Safety Flashers Exceptions for School Zones Flashers Exception / Events 2011 2012 Location December January February March NO49 EB ST CHARLES AVE @ CADIZ ST 92% 92% 63% 67% NO50 WB ST CHARLES AVE @ JENA ST 92% 90% 69% 2% NO51 NB READ BLVD @ HAMMOND ST 83% 63% 15% 31% NO56 SB FRANKLIN AVE @ WISTERIA ST N/A 81% 64% 18% NO57 EB BIENVILLE ST @ N ST PATRICK ST N/A 78% 38% 3% NO58 WB BIENVILLE ST @ N. OLYMIPA ST 90% 80% 71% 43% NO104 EB DWYER RD @ MILLER MCCOY ACADEMY 74% NO118 SB JACKSON AVE @ LAUREL ELEMENTARY 16% Monthly Exceptions Issued for Flashers Inoperable During School Zone Enforceable Time 20,000 16,278 15,000 10,000 10,221 11,062 2011 2012 6,675 5,748 5,478 5,281 5,452 4,403 4,334 5,000 2,405 2,811* 58 4 - Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 2011 2012 * This number only includes a partial portion of the population processed for the month of March. This suggest that a larger number of flasher exceptions may result once the entire population is processedSource: ATS 4.18.2012 BottomLineStat 15
  • EMS Revenues 2% Adopted Budget GF Revenues for 2012 Health Fees EMS $11,M , 2% Total Other Streams, $485M 98% Collection Efforts Target 2012 YTD Actual Percentage of Selfpay Accounts in Payment Plan Target Needed 3% Collection Efforts Target NeededSource: Adopted Budget 2012 BottomLineStat 16
  • EMS Collections EMS: YTD Collections for All Payer Types as Millions March 31,2012 is 27% lower than 2011 $2.50 2011 Monthly Revenue $2.31 2012 Monthly Revenue $2.00 2011 Cumulative Collections $1.50 2012 Cumulative Collections $1.31 $1.69 $1.00 $0.71 $1.04 $1.00 $0.50 $0.71 $0.60 $0.66 $0.43 $0.60 $- Jan Feb Mar EMS: YTD Detail Revenue as of March 31, 2012 Reached $176K $200,000 $176,716 2012 Monthly Revenue $150,000 2012 Cumulative Collections $81,096 $100,000 $40,984 $50,000 $95,620 $40,984 $40,112 $0 Jan Feb MarSource: EMS and ACS 4.21.2012 BottomLineStat 17
  • EMS Collections Efforts Total Transports by Payer Class and Total Transports for Frequent Flyers and Percentage Percentage Unpaid Across Years Unpaid Across Years (Patients with 3 or More Transports in a Year) Medicare Total Transports Total No Pay Total Pd % Unpaid 2010 2009 4,707 2,136 2,571 45% Frequent Flyers Total Transports Total No Pay Total Pd % Unpaid 2010 5,029 2,247 2,782 45% All Payer Classes 8,116 3,997 4,119 49% 2011 5,021 2,406 2,615 48% 2012 1,126 671 455 60%* 2011 Frequent Flyers Total Transports Total No Pay Total Pd % Unpaid Medicaid Total Transports Total No Pay Total Pd % Unpaid All Payer Classes 9,337 5,316 4,021 57% 2009 5,357 489 4,868 9% 2010 7,556 533 7,023 7% 2011 7,202 507 6,695 7% 2012 1,096 411 685 38%* 2012 Frequent Flyers Total Transports Total No Pay Total Pd % Unpaid All Payer Classes 1,516 1,282 234 85%* Private Insurance Total Transports Total No Pay Total Pd % Unpaid 2009 4,283 590 3,693 14% 2010 4,806 526 4,280 11% 2011 4,917 953 3,964 19% 2012 577 391 186 68%* Self Pay Total Transports Total No Pay Total Pd % Unpaid 2009 9,313 8,911 402 95.7% 2010 7,767 7,157 610 92.1% 2011 10,713 10,428 285 97.3% 2012 5,122 5,108 14 99.7%* * 2012 data does not include an entire payment cycle (less than one year since transport occurred).Source: EMS and ACS 4.21.2012 BottomLineStat 18
  • Thousands Self Pay Revenue Self Pay Revenue vs Number of Calls by Collection Agency per Month Number of Calls 3.5 3.26 $120,000 3 2.81 2011 2012 $100,000 2.41 2.29 2.5 2.25 1.92 2.10 2.11 2.06 $80,000 1.86 1.51 1.87 Units # 2 1.53 $60,000 1.5 1.02 $40,000 1 0.71 0.5 $20,000 $104,733 $65,497 $62,608 $67,109 $79,037 $80,888 $68,948 $66,479 $59,420 $54,701 $42,682 $64,479 $72,347 $54,941 $55,726 0 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 42 Less Accounts in the Payment Plan Compared Payer Mix Comparison to February (Currently 3% of Self Pay Accounts) Payer Class New Orleans Houston Baltimore Philadelphia DeKalb, GA Medicare 15.48% 22.41% 18.39% 30.64% 19.97% 600 Medicaid 14.46% 16.67% 7.32% 11.08% 10.82% 507 465 Private Insurance 14.70% 17.48% 12.07% 35.66% 17.59% 500 Self-Pay 55.36% 43.44% 62.22% 22.62% 51.62% 147 400 145 300 Defaulted 200 360 320 Current 100 0 February 2012 March 2012Source: EMS and ACS 4.21.2012 BottomLineStat 19
  • Sales Taxes and Occupational Licenses Revenues Sales Taxes : 33% of Adopted Budget GF Revenues for 2012 Occupational License : 2% Adopted Budget GF Revenues for 2012 Sales Taxes (Retail) Vehicle (Sales $ 142 M Use) 28% $ 8M 2% Hotel / Motel Total Other (Sales+ Use) Streams $13 M 324M 3% 65% Occup Lic. $9,344 2% Collection Efforts Target 2012 YTD Actual Sales Tax Audits 105 13 Delinquency Mailings 18,000 On Hold Field Visits / Contacts 15,400 4,445Source: Adopted Budget 2012 BottomLineStat 20
  • Sales Tax (Retail Only) Revenues: General Sales Taxes (excluding Vehicle and Millions Hotel/Motel) as of February 29,2012 are $400K Higher 40 Than Projected (un-audited) 35 YTD Adjuste Forecast 30 YTD Actual 25 20 15 10 $21.56 $21.95 5 0 2.29.2012 Collections: General Sales Taxes (excluding Vehicle and Hotel/Motel) Millions Collected as of March 31,2012 are up $2.3M vs. 2011 40 Monthly 2011 Monthly 2012 $34.53 35 30 YTD 2012 YTD 2011 $32.23 $23.15 25 20 $21.57 15 10 $12.15 $11.38 $11.50 $10.07 $11.00 $10.66 5 0 Jan Feb MarSource: Bureau of Revenue and Bureau of Accounting BottomLineStat 214.7.2012 and 4.24.2012
  • Hotel / Motel Sales Taxes Millions Revenues: Hotel/Motel Taxes as of February 29,2012 500K Higher than Projected (un-audited) 5.0 YTD Forecast 4.5 YTD Actual 4.0 3.5 3.0 2.5 2.0 1.5 $2.56 1.0 $2.06 0.5 0.0 2.29.2012 Collections: Hotel/Motel Sales Taxes Collected Millions as of March 31,2012 are up by 30% vs. 2011 4.0 Monthly 2011 Monthly 2012 $3.44 3.5 3.0 YTD 2012 YTD 2011 2.5 $2.04 $2.64 2.0 1.5 $1.59 1.0 0.5 $0.77 $1.19 $1.04 $1.40 $0.85 $0.83 0.0 Jan Feb MarSource: Bureau of Revenue and Bureau of Accounting BottomLineStat 224.7.2012 and 4.24.2012
  • Vehicle Sales Taxes Millions Revenues: Motor Vehicle Taxes as of February 29,2012 Higher than Projected by 100K (un-audited) $3.0 YTD Forecast $2.5 YTD Actual $2.0 $1.5 $1.0 $1.35 $1.45 $0.5 $0.0 2.29.2012 Collections: Vehicle Sales Taxes Collected Millions as of March 31, 2012 are up 2.1% vs. 2011 4.5 4.0 Monthly 2011 Monthly 2012 3.5 3.0 YTD 2012 YTD 2011 2.5 $2.11 2.0 $1.42 $2.07 1.5 $1.40 1.0 0.5 $0.66 $0.69 $0.67 $0.66 $0.74 $0.76 0.0 Jan Feb MarSource: Bureau of Revenue and Bureau of Accounting BottomLineStat 234.7.2012 and 4.24.2012
  • Occupational Licenses Revenues / Collections : Occupational Licenses Revenue Millions as of March 31,2012 are up by 5.3% vs. 2011 8 $7.45 Monthly 2011 Monthly 2012 7 $7.07 YTD 2012 YTD 2011 6 $4.96 5 $5.01 4 3 2 $3.6 $3.4 $2.5 1 $2.1 $1.4 $1.5 0 Jan Feb MarSource: Bureau of Revenue and Bureau of Accounting BottomLineStat 244.7.2012 and 4.24.2012
  • Bureau of Revenue Enforcement (Continue) 13 Audits Completed as of March 31,2012 (Yearly Target 110) Units Millions $2.20 300 $2.08 $2.00 # Audits to Enforcement 2011 $1.88 2012 # Audits Paid /Closed 250 $1.80 $ Audits Closed / Sent Enforcement $1.60 200 $1.40 $1.34 $1.20 $1.13 $1.14 150 $1.00 $0.78 $0.80 105 Audits Target 2012 100 $0.60 $0.54 $0.47 $0.39 $0.40 $0.35 50 30 31 $0.20 25 27 29 $0.20 $0.11 24 24 $0.12 $0.12 $0.12 13 28 28 8 8 22 22 23 1 1 1 6 9 11 14 17 12 $0.00 11 3 6 7 7 - Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb MarSource: Bureau of Revenue 4.19.2012 BottomLineStat 25
  • Bureau of Revenue Enforcement (Continue) YTD Contacts / Field Visits Over Target by 23% (# Contacts / Field Visits Yearly Target 15,400) 16,000 14,000 12,000 YTD Target Contacts / Field Visits 10,000 YTD Contacts / Field Visits 8,000 6,000 4,445 3,600 4,000 2,569 2,400 2,000 1,200 1,110 - Jan Feb Mar YTD Subpoenas Reached 422 as of March 31,2012 500 Monthly 2011 Monthly 2012 422 400 2011 Subpoenas Cumulative 396 2012 Subpoenas Cumulative 300 270 200 216 100 147 123 142 126 206 74 - Jan Feb MarSource: Bureau of Revenue 4.19.2012 BottomLineStat 26
  • Sanitation Revenues 7% Adopted Budget GF Revenues for 2012 Sanitation $32M 7% Total Other Streams, $464M 93% Collection Efforts Target 2012 YTD Actual Collection Agency Over 50% 54%Source: Adopted Budget 2012 BottomLineStat 27
  • Sanitation Revenues Revenues : Sanitation Revenues Over Forecast as of February Millions 29,2012 Were Approximately $400K (un-audited) 10 YTD Forecast 9 8 YTD Revenues 7 6 5 4 3 2 $4.42 $4.85 1 0 2.29.2012 Collections : YTD 2012 Collections Are Higher than 2011. Millions Difference Due to Sanitation Fee Increase not Being Fully Reflected in 10 Collections during the First Two Months of 2011 Monthly 2011 $8.66 Monthly 2012 8 Cumulative 2012 Cumulative 2011 $5.65 $6.88 6 4 $3.92 2 $2.81 $2.84 $2.40 $2.96 $3.01 $1.52 0 Jan Feb MarSource: S&W Board 4.5.2012 and Bureau of Accounting BottomLineStat 284.24.2012
  • Thousands Sanitation Delinquency Collections YTD Collections of Delinquent Balances as a Percentage of 2012 Referrals is 54% (over 50% Target) 700 600 Gross Referrals ALPAT 2011 584 2012 567 Gross Collections ALPAT 544 534 530 516 500 499 495 498 50% of Referrals 484 418 400 317 300 292 272 258 239 232 230 242 214 200 225 181 184 217 189 158 167 151 151 161 100 - July October June August September November April May December February March February March January January 2011 2012Source: ALPAT (collections contractor) 4.4.2012 BottomLineStat 29