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Workforce planning visualization - How Org Charts Can Help

Workforce planning visualization - How Org Charts Can Help



Visualizing Workforce Planning data through the use of organizational charting software so management can better understand and assure the right people are in place to accomplish critical business ...

Visualizing Workforce Planning data through the use of organizational charting software so management can better understand and assure the right people are in place to accomplish critical business objectives in the most efficient and cost-effective manner, is the topic of the latest white paper available from OfficeWork Software. Visit www.Orgchartpro.com to download a copy of the white paper.

“Workforce planning is an ongoing balancing act requiring continuous access to fresh, up-to-date organizational information. It’s not a one-time event,” explained Joe Kolinger, CEO of OfficeWork Software, a workforce software solutions and professional services company that helps organizations operate at peak efficiency. “There are no hard fast rules on how to implement and run a successful Workforce Planning program. However, a correctly implemented Workforce Planning program has the potential to significantly reduce operating costs and enable companies to focus on critical business objectives.”



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    Workforce planning visualization - How Org Charts Can Help Workforce planning visualization - How Org Charts Can Help Document Transcript

    • Visualizing Workforce Planning: How Org Charts Can HelpThere is a consensus in business today; Workforce Planning is anessential component of a company’s day-to-day operations. However,there are no hard fast rules on how to implement and run a successfulWorkforce Planning program. And even though there are manyWorkforce Planning established best practices, what works for onecompany may not necessarily work for another. What is agreed uponis that a correctly implemented Workforce Planning program has thepotential to significantly reduce operating costs and enable companiesto focus on critical business objectives. Read on to learn how you canbegin visualizing your workforce and benefit your company.
    • What is Workforce Planning?In its simplest terms, Workforce Planningis the act of strategizing for the future of an 5. Implementation Executable Integrate, Strategiesorganization. Strategy is an important ingredient Measure, Reviewin organizational planning, as it lays out the 4. Strategy, Impact Strategic and Cost Modeling Prioritiesroadmap for growth and change. WorkforcePlanning can include, but not be limited to, 3. Gap and Risk Analysis Talent Risksdeciding personnel requirements, performing Future 2. Forecasting - Demand and Supplyheadcount audits and closing gaps in the Workforce Projectionsrequired workforce talent. Workforce Planning Future 1. Strategic Analysisprovides managers with a framework for making State Scenariosstaffing decisions based on an organization’s WORKFORCE PLANNING FOUNDATIONSmission, strategic plan, budgetary resources,and a set of desired workforce competencies “A correctly implemented Workforce— a set of behaviors that encompasses skills, Planning program has the potential toknowledge, abilities, and personal attributes significantly reduce operating coststhat, taken together, are critical to successful and enable companies to focus onwork accomplishment. According to FinancialExpress, “Workforce Planning is getting the core business objectives.”right number of people with the right skills, Aberdeen Research study, organizations thatexperiences and competencies in the right jobs integrate workforce data into their analytics toolsat the right time.” are nearly three times as likely to achieve Best-While customarily tied to a human resources in-Class performance results as those that don’t.department, Workforce Planning needs to be Every day organizations face challenges witha company-wide effort that should be owned hundreds, even thousands, of decisions basedby executive management, finance, middle on workforce capabilities, skill alignment andmanagement as well as project managers available resources. What if there was an easysince they are all ultimately responsible for the way to “see” the available manpower to aidsuccess or failure of their individual strategic in making these decisions? What if there wasplan and that of the enterprise. an easy way to manipulate that manpowerAs more and more companies find themselves to develop the best possible teams to getlooking for ways to run leaner and still jobs done? What if there was a way to makemeet business objectives, they must have Workforce Planning more efficient and clearer,a comprehensive Workforce Management without disrupting current operations andProgram in place. In fact, according to a recent business practices?
    • The Power of VisualizationOrg Charts are a concise way to communicate When used to their fullest potential, Orgorganizational structure and other important Charts actually have the ability to improve theemployee information, as they are immediately way a company does business by creating aunderstandable and actionable. Commonly decision canvas to empower better visibility,used in presentations and reports, Org organizational interaction, and strategic planning.Charts are diagrams representing the Org Charts reveal an integrated view of themanagement structure of a company, showing entire company and give employees immediatethe responsibilities of each department, the access to critical information to effectively meetrelationships of the departments to each other, business goals.and the hierarchy of management. An OrgChart makes it easier for people to comprehendand digest large amounts of information as avisual picture rather than as a table of namesand numbers. Many people have troubleunderstanding and processing information whenit’s text-based. For example, it might be easier tounderstand a route drawn on a map as opposedto following written directions. By presentingcomplex information in a visual way, Org Chartseffectively do the same thing.“When properly done, workforce analytics and planning initiatives deliver measurable impact on business results by organizations’ profit per FTE (Full-Time Equivalent) by 11%”—Intelligent Human Capital Management, 2010
    • The Workforce Planning ProcessFor Workforce Planning to be successful there 1needs to be buy-in from senior managementas well as an agreement down the line 8 “What if” Clearly Defined Scenario Mission andregarding the need for Workforce Planning Planning Objectives 2and the processes involved. Understandingan organization’s operations and analyzing Reduce Defineresources and determining the talent to achieve Costs Competency Needsthe organization’s long-term goals, is where 7 WORKFORCEWorkforce Planning comes into play. The PLANNINGWorkforce Planning process includes: Quantify PROCESS Assess 3 and Measure Existing CompetenciesClearly Defined Mission and ObjectivesIn addition to strong management leadership Balance Match 6 Demand Employees withand cooperative supportive efforts of staff, there and Supply Organizationalneeds to be a clearly articulated vision, mission of Talent Needs 4and strategic objectives set by management. Quite 5simply, what is the task at hand and how are wegoing to accomplish it?Define Competency Needs Balance Demand and Supply of TalentOrganizational success depends on having the right Organizations are looking at employees in a newemployees with the right competencies at the right light. Not only do they want to make sure any gapstime. Workforce Planning provides managers the are closed to meet objectives, they also want tomeans of identifying the competencies needed in make sure the employer/employee process works tothe workforce, not only in the present but also in the mutual benefit of all parties involved.the future, and then selecting and developing thatworkforce. Quantify and Measure Any Workforce Planning program must be equippedAssess Existing Competencies with monitoring mechanisms to quantify andTo effectively assess existing competencies, measure effects and progress. There also needs toorganizations must compile the workforce data into be an amount of flexibility built in for sudden changeone place to provide a picture of the organization’s modifications.resources. This current workforce profile is acomplete assessment of the existing talent in an Reduce Costsorganization. Aligning Workforce Planning with business objectives can reduce hiring time and expense,Match Employees with Organizational Needs lower training costs, and increase productivityOnce the mission and goals are set and competency across the organization. And, reassigning anddata is reviewed, management can then evaluate the retaining employees is more cost-effective thancurrent workforce’s ability to meet the needs of the hiring new employees to fill positions.organization as well as mitigate any gaps betweenthe current workforce’s competencies and company “What if” Scenario Planninggoals. Future workforce issues such as recruitment The business environment is constantly changing.and availability of talent in the marketplace can also Being able to forecast resource demands and gapsbe explored. is essential.“If you and your head of HR haven’t recently discussed ideas for using data to generate a talent strategy that’s more closely linked to business results, it’s time to start.”—McKinsey Quarterly, March 2011
    • Visualizing Workforce Planning Now imagine being able to take all this overwhelming text-based information — key jobs, reporting relationships, workforce competencies and profiles essential to accomplishing company/project goals — and“map” them in clear, concise charts. That’s what Org Charts do for Workforce Planning.Org Charts are designed to assist organizationswith their Workforce Planning initiatives. Whether Org Charts also improve communicationcreating organizational charts for the entire since everyone in an organization — fromcompany or just a workgroup, an Org Chart’s top management, to individual contributorability to present a clear visual of complex employees and everyone in between — canworkforce information will help facilitate insights “see” relationships and escalation paths in anto create the right organizational structure. easy-to-understand format. By being able toAdditionally it will leverage that workforce easily visualize the organizational structureinformation for other such important tasks as with critical workforce data, management andorganizational design, succession planning, executives are empowered to quickly respond toperformance management, and corporate changing conditions and opportunities.reorganization/right-sizing.Practical Uses for Org Charts in Workforce PlanningWith today’s Org Chart software capabilities, Org Charts allow companies to compile andcustomized Org Charts can be created using prepare detailed, real-time reports and buildexisting employee database information, corporate intelligence to develop strategies,including salary, gender, tenure, education, support organizational initiatives and maintainskills, photo and other information needed for goal alignment. With a good Org Chart, usersindividual decision-making purposes. Previously, can view all reporting relationships includingto view the data, a complicated database report individuals and their associated chain ofmight have been created or data was imported command, position-to-position or indirectinto a spreadsheet for further analysis. Using reporting relationships, or the entire organization.Org Chart software, managers can synthesize Org Charts are an essential part of “What-if”data from across an organization allowing scenarios as they can be used to model what-them to effectively control data and leverage if plans for growth, reorganizations, budgetinformation and can integrate hundreds of planning, succession planning, mergers &datasets against a single record to give stronger acquisitions and more. Users can easily analyzeworkforce visibility. before and after changes, anticipating and eliminating any surprises in advance.
    • Conclusion“Org Charts have the ability to change the way a company does business by creating a decision canvas to empower better visibility, strategic planning and effective project management.”It’s not a one-time event. Workforce planning isan ongoing balancing act requiring continuousaccess to fresh, up-to-date organizational As your company looks to align its strategicinformation. By visualizing this data through business objectives with workforce growth andthe use of organizational charting software, development plans, consider how Org Chartsmanagement can better understand and assure will deliver an essential perspective of thethe right people are in place to accomplish workforce for creating a solid plan for drivingcritical business objectives in the most efficient business success.and cost-effective manner.About OfficeWork SoftwareHeadquartered in Northern California, OfficeWork Software provides Workforce software solutions andprofessional services that help organizations operate at peak efficiency. Our OrgChart solution offers cost-effective and low-maintenance solution to chart, analyize, visualize their workforce. We realized long ago thatcharting and being able to visualize an organization is an overwhelming task, but important for better decisionmaking and establishing a blueprint for future.OfficeWork Software—simplying the complexities of Workforce Planning.For more information, contact OfficeWork Software at +1-800-477-1408Email us at sales@officeworksoftware.comVisit us at www.Orgchartpro.com, www.OrgchartforVisio.com or www.officeworksoftware.com