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Styles of business letters

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  • 1. STYLES OF BUSINESS LETTERS
  • 2. BUSINESS LETTERS A business letter is a communication of information on matters of trade and commerce or services. It serves not only as a communication of information but also preserving record of the communication
  • 3. STYLES OF BUSINESS LETTER • • • • • Indented style Block style Complete block style Semi block style Hanging indented style
  • 4. INDENTED STYLE Oldest form of business letters. This require first line to begin at the margin and the subsequent line to begin five spaces away from the beginning of the previous line. A comma follows each line and a full stop is put after the last line.
  • 5. SRK TRADE LINKS 40 C, OTTAPPALAM – 630728 8 JUNE 2009 The Paralin Co-operative Bank, 548, peace Lane, Parali – 611306. Dear sir, Please refer to your letter no:3784/27 of may 14, 2010 we are happy that…. ……………………….. …………………………… …… …… ……………….. ………………. …………………………. ……………………………….. ........... ………………………… ………………………… . . ………… Yours faithfully, K.S.Paul secretary
  • 6. BLOCK STYLE In this style the date line , the complimentary close and the signature are aligned with the right margin. All other parts except the letter head, printed matters starts from the left division. Between the parts and paragraphs of the body of the letter double spacing is given whereas there is a single spacing within each part and paragraph.
  • 7. FEROK PAPER INDUSTRIES Bridge Nagar Ferok- 470326 31. June. 2010 Your reference: letter no:48 of may Our reference:KOQ-29 The Genaral Manager Pattanbi genaral stores ltd Pattambi-667314 Dear sir, We are………………………………………………………………………………….. ……….. ……….. ……….. ….. …. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……… We are really………………………………………………………………………………………………. ….. ….. ….. ….. ………………………………………………………………………………………………………………. ….. ….. ….. …. ………………………………………………………… Yours faithfully, T.S./SG Encl 1 T.S. George Sales officer
  • 8. COMPLETE BLOCK STYLE The complete block style form has all lines beginning at the margin and no punctuations at the end of any line except in the text of message.
  • 9. Thiruvilwamala book depot Palakadu -641206 2 July 2009 The finance manager Chennai book centre Chennai-614011 Dear sir, We are …………………………………………………………………………………………………….. ….. ……. …………………………………………………………………………………………………………. ……………….. We hope that ……………………………………………………………………………………….. ….. ….. ….. … …………………………………………………………………………………………………………. …………………………………………………. Yours faithfully, A.C Ayyapa Stores manager ACA/kg Encl:1
  • 10. SEMI BLOCK STYLE This is like the block style except the paragraph of the letters are indented and complementary close are placed at the right margin.
  • 11. MANKANDA CREAM SUPLIERS Chittoor – 670 136 2 July 2009 The finance manager Chennai book centre Chennai-614011 Dear sir, We are ………………………… ………………………………………………. ………………. ………………………………………………………………………….. ………………………… ………………………… We hope that ………………………………………………………….............. …………………………………………………………………………………………… ………………………………………………………………. …… Yours faithfully, A.C Ayyapa Stores manager
  • 12. HANGING INDENTED STYLE In this style the first line of each paragraph is started from the left margin. The remaining lines in each paragraph have four or five spaces.
  • 13. Wheat Traders Nenmara - 413 2 July 2009 The finance manager Chennai book centre Chennai-614011 Dear sir, We are ……………………………………………………………………………………………… …………………………………………………………………………………………… ………………………………………… We hope that …………………………………………………………………………………… …………………………………………………………………………………………… ………………………………………… Yours faithfully, A.C Ayyapa Stores manager
  • 14. REFERENCE Business communication – Rajendra Pal, J.S. Korlahall, Sultan Chand & sons. Business Communication – Varinder Kumar, Bodh Raj, Kalyani Publications.

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