Preservation of web resources, part II Ed Pinsent, ULCC

Summary What are web resources? Why bother? Whose job is it? Some suggested approaches

What are web resources?

Why bother?

Whose job is it?

Some suggested approaches

Likely to be included Institutional web site, and web-based resources Publications Prospectuses Corporate records - evidence of institutional activity Digital assets of the University Project records and project pages e-learning objects and teaching materials Systems for managing assessments and examinations

Institutional web site, and web-based resources

Publications

Prospectuses

Corporate records - evidence of institutional activity

Digital assets of the University

Project records and project pages

e-learning objects and teaching materials

Systems for managing assessments and examinations

Likely to be excluded Institutional repositories (DSpace, ePrints, Fedora) - already managed Research outputs Digital libraries Digitised resources Image collections Common services (room bookings, circulations, automated student submissions) - not really worth preserving, though may need some degree of management

Institutional repositories (DSpace, ePrints, Fedora) - already managed

Research outputs

Digital libraries

Digitised resources

Image collections

Common services (room bookings, circulations, automated student submissions) - not really worth preserving, though may need some degree of management

Why bother? Uniqueness Audit Authenticity Money Heritage

Uniqueness

Audit

Authenticity

Money

Heritage

Whose job is it? Collaborate – don’t go it alone Team of information professionals: IT manager Web master Sys admin Information manager Asset manager Records manager Archivist

Collaborate – don’t go it alone

Team of information professionals:

IT manager

Web master

Sys admin

Information manager

Asset manager

Records manager

Archivist

Some options Protect web site short to medium term Manage web site content as part of an RM programme Preserve web sites and web resources permanently

Protect web site short to medium term

Manage web site content as part of an RM programme

Preserve web sites and web resources permanently

Protect For example, as part of digital asset management programme Ensure continuity and longevity Asset can be shared and repurposed Not necessarily the same as “forever”

For example, as part of digital asset management programme

Ensure continuity and longevity

Asset can be shared and repurposed

Not necessarily the same as “forever”

Manage Within University RM programme Web site is itself a record OR a place where records can occur Retention and disposal programme Legal and regulatory framework Information-compliance University business needs

Within University RM programme

Web site is itself a record OR a place where records can occur

Retention and disposal programme

Legal and regulatory framework

Information-compliance

University business needs

Preserve Archive web site In entirety Selectively By snapshots Most expensive option

Archive web site

In entirety

Selectively

By snapshots

Most expensive option

Conclusion Identify your resources Collaborate Choose the appropriate approach (or approaches) You may not need to keep everything

Identify your resources

Collaborate

Choose the appropriate approach (or approaches)

You may not need to keep everything