Preservation of Web Resources: Making a Start University of Bath : Case Study Lizzie Richmond and Alison Wildish - University of Bath

Web Specialist University Archivist, Records Manager and FOI Co-ordinator Lizzie Richmond Head of Web Services Alison Wildish Archivist Background in collection cataloguing and archival administration and conservation Paper environment Responsible to the archives – keep them safe and accessible for the future Web specialist Background in information technology, web design and development, communication and marketing Digital environment Responsible to the user – keep things up to date and useful

Archivist

Background in collection cataloguing and archival administration and conservation

Paper environment

Responsible to the archives – keep them safe and accessible for the future

Web specialist

Background in information technology, web design and development, communication and marketing

Digital environment

Responsible to the user – keep things up to date and useful

Marieke Guy and Brian Kelly (UKOLN): We’re doing these workshops on Web Preservation and wondered if you’d be willing to give us a case study about the approach from the University of Bath… “ “ ”

GULP Alison Wildish and Lizzie Richmond (University of Bath):

Initial thoughts…

University Archivist, Records Manager and FOI Co-ordinator Oh no… not this again! Why me? This sounds technical… I’m a paper person I have enough trouble trying to preserve hard copy records without having to worry about the web I can see the value in theory, but in practice it’s too huge I guess it might be a good idea, but no one much cares what I think I am interested though… Now and the past

Web Specialist Head of Web Services EEEEEEEEEEKKKKKKKK!!! In all honesty it isn’t interesting to me… We struggle to keep the site current – never mind thinking about preserving the old stuff I am future watching… need to know what to bring in not how to keep hold of the past Why is it something I should think about now? I’m not really that interested Now and the future

Case Study… The Prospectus

Case Study…

Why the prospectus? Practice makes perfect Starting small = less daunting Everyone has one There’s strong demand for digital Raises wide web preservation issues We already have lots in the archives…

Practice makes perfect

Starting small = less daunting

Everyone has one

There’s strong demand for digital

Raises wide web preservation issues

We already have lots in the archives…

1953

1960

1965

1966

1968

1970

1976

1982

1985

1991

1994

1999

2001

2004

2008

Why preserve? What value? Over 50 years of institutional history Rise of the logo Dominance of design From stuffiness to street cred Competitive market Contextually valuable And this is just a ‘snapshot’…

Over 50 years of institutional history

Rise of the logo

Dominance of design

From stuffiness to street cred

Competitive market

Contextually valuable

And this is just a ‘snapshot’…

With more and more moving to the web what will we have in 50 years?

Implications for online… Past Print Web Web Print Present / Future The record The publication

We are doing some things… Version controlled information: Developing an online prospectus CMS Wiki However: Systems could change? How much would we migrate?  ?

Version controlled information:

Developing an online prospectus

CMS

Wiki

However:

Systems could change?

How much would we migrate?

Core course content Latest publications (feed) NSS data (feed) ? Student reviews (feed) ? Department news (feed) ? A typical record - online course

What could that tell us? How additional data sources affected our recruitment? Picture of the current climate (our research, what we were doing, how students rated the course) What was important to the University?

How additional data sources affected our recruitment?

Picture of the current climate (our research, what we were doing, how students rated the course)

What was important to the University?

Interesting… but do we need this?

Yes! Publication and record Good information management = good management Our past helps inform our future WWW.witness Integral to corporate continuity Preservation to track progress Institutional heritage

Publication and record

Good information management = good management

Our past helps inform our future

WWW.witness

Integral to corporate continuity

Preservation to track progress

Institutional heritage

File formats may change Equipment may change – do we keep a paper copy of web pages too? Resource implications – file storage Who’s responsibility? Considerations…

File formats may change

Equipment may change – do we keep a paper copy of web pages too?

Resource implications – file storage

Who’s responsibility?

Web Specialist University Archivist, Records Manager and FOI Co-ordinator Lizzie Richmond Head of Web Services Alison Wildish Better informed about differences between printed and web records and their implications Recognition that web preservation should be addressed to avoid gap in University history This is worth doing There’s a lot to think about We’ll need to work together to succeed We need a strategy because: - its important at an institutional level - consistency of approach will be crucial - the line between publication and record is blurred What have we learned?

Better informed about differences between printed and web records and their implications

Recognition that web preservation should be addressed to avoid gap in University history

This is worth doing

There’s a lot to think about

We’ll need to work together to succeed

We need a strategy because:

- its important at an institutional level

- consistency of approach will be crucial

- the line between publication and record is blurred

What do we need to preserve? How can we preserve this? Set realistic expectations Steps forward…

What do we need to preserve?

How can we preserve this?

Set realistic expectations

Thank you Any questions?