Best of Breed Contract Management, <br />Sourcing & Procurement Solutions<br />Jim Zelener  National Sales Manager +61 3 9...
Overview<br /><ul><li>Open Windows
Sample Client List
Contract Lifecycle Management
Open Windows Modular Platform
Key Area Overview
Sourcing
eTendering
Contracts
SRM
Workflow
Projects
Analytics
Integration
Organisational Benefits
Individual Benefits
Documented Benefits of CLM
Further Information</li></li></ul><li>Open Windows<br /><ul><li>Established in 1994
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Introduction To Open Windows

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Introduction To Open Windows

  1. 1. Best of Breed Contract Management, <br />Sourcing & Procurement Solutions<br />Jim Zelener National Sales Manager +61 3 9819 5088<br />
  2. 2. Overview<br /><ul><li>Open Windows
  3. 3. Sample Client List
  4. 4. Contract Lifecycle Management
  5. 5. Open Windows Modular Platform
  6. 6. Key Area Overview
  7. 7. Sourcing
  8. 8. eTendering
  9. 9. Contracts
  10. 10. SRM
  11. 11. Workflow
  12. 12. Projects
  13. 13. Analytics
  14. 14. Integration
  15. 15. Organisational Benefits
  16. 16. Individual Benefits
  17. 17. Documented Benefits of CLM
  18. 18. Further Information</li></li></ul><li>Open Windows<br /><ul><li>Established in 1994
  19. 19. The Australian authority on Contract Management software
  20. 20. Leading vendor of contract management software in Australia
  21. 21. Delivers a world class, best of breed contract management solution
  22. 22. Won prominent open tenders against Oracle and SAP
  23. 23. Chosen to manage contracts for a large financial institution over Peoplesoft and Ariba
  24. 24. Manages over 150 government and blue chip customers
  25. 25. Microsoft Gold Certified Partner
  26. 26. Wholly Australian owned, debt free, and profitable</li></ul>Open Windows<br /> Executives<br />Jeff Kennett <br />Chairman of the Board<br />Adam McInnes<br />Chief Executive Officer<br />Shane McInnes<br />Chief Operating Officer<br />
  27. 27. Sample Client List<br />Federal<br />State Departments<br />Local Councils<br />Whole of State<br />Commercial<br />
  28. 28. Contract Lifecycle Management<br />
  29. 29. Open Windows Modular Platform<br />
  30. 30. <ul><li>Procurement Planning
  31. 31. Creation & storage of sourcing documents – Business Case, RFx, Std T&Cs
  32. 32. Capture of submission details
  33. 33. Evaluation & Award</li></ul>Sourcing<br />
  34. 34. <ul><li>Fully integrated with Open Windows CONTRACTS
  35. 35. Secure supplier communication & submissions
  36. 36. Outside firewall</li></ul>eTendering<br />
  37. 37. <ul><li>Compliance & Risk Management
  38. 38. Financial Management
  39. 39. Deliverable Management
  40. 40. Performance Management
  41. 41. Document Management</li></ul>Contracts<br />
  42. 42. <ul><li>Secure, web based communication with suppliers
  43. 43. Document collaboration
  44. 44. Fully integrated with Open Windows CONTRACTS</li></ul>SRM<br />
  45. 45. <ul><li>Embedded business processes & procedures
  46. 46. Electronic approvals –multi-level / role or officer based
  47. 47. Highlights process bottlenecks
  48. 48. Audit trails</li></ul>Workflow<br />Sample contract variation process<br />
  49. 49. <ul><li>Project & Portfolio Management
  50. 50. Cash Flow Management
  51. 51. Stages & Timeline Management
  52. 52. Risks & Issue Management</li></ul>Projects<br />
  53. 53. <ul><li>User definable dashboards
  54. 54. Online Reporting Portal
  55. 55. 80 Standard reports
  56. 56. Ad hoc / site specific reporting
  57. 57. Data marts / Analysis</li></ul>Analytics<br />
  58. 58. Platform Integration<br />Finance/Ops<br />Users login via their <br />PC’s web browser<br />(IE Only)<br />User authentication occurs <br />via Active Directory<br />EDMS<br />eMail notification can <br />be set / or received<br />by user by key tasks<br />i.e. reminders<br />Intranet<br />
  59. 59. Organisational Benefits<br /><ul><li>Increased contract visibility</li></ul>across the corporation by providing a single central repository for all contract information – both data & documents; <br /><ul><li>Streamline/standardise contract processes</li></ul> by enabling organisations to incorporate their internal business processes and procedures around any phase of the contract lifecycle into the solution; <br /><ul><li>Reduced contract risk</li></ul>by providing automated reminders / notifications of all key contractual events ahead of time – thereby reducing the likelihood that events are not actioned or unfulfilled; <br /><ul><li>Increased contract compliance</li></ul>by providing an easy mechanism to monitor contract deliverables, obligations & KPI’s; <br /><ul><li>Adherence to corporate standardsffor documentation produced & captured during the contract process via the ability to embed user defined, approved documentation templates within the solution;
  60. 60. Full audit trail of all contract related actions. </li></li></ul><li>Individual Benefits<br /><ul><li>Ease of Access to Information </li></ul> all contractual information is held in a single, central location – users do not need to refer to multiple systems to understand the current status of any contractual arrangement; <br /><ul><li>Pro-Active Notifications </li></ul> auto-generated email notifications of upcoming contractual events ahead of time enables adequate preparation and planning time to ensure necessary tasks can be scheduled and undertaken <br /><ul><li>Improves Efficiency </li></ul> auto-generation of contractual documents such as variation certificates, payment certificates, contractor notices saves time and effort; <br /><ul><li>Streamlines Processes </li></ul> electronic workflow enables online approval requests to be actioned immediately (and escalated if not actioned); <br /><ul><li>Historic Records / Lessons Learned </li></ul>historical information can be referenced to ensure that lessons learned on one contract assist in future contracts;<br /> <br />
  61. 61. Documented Benefits of CLM<br />
  62. 62. Further Information<br />Jim Zelener<br />National Sales Manager<br /> <br />P +61 3 9819 5088 | M +61 0448 113 260<br />635 Glenferrie Road, Hawthorn, VIC 3122<br />jim.zelener@openwindows.com.au<br />
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