AACRAO Tech 2010 -

Architecture & the RO A strategic relationship Jim Phelps Enterprise Architect / Sr. I.T. Architect - UW-Madison Chair of ITANA.org AACRAO Tech 2010 Friday,July 23,2010

How we will work • Presentation on the topic • Case Study - Course Guide • Self-Work/Group-Work - 4 Sessions • Report Out • Session Evaluation + / ∆ Friday,July 23,2010

Leading through Adaptive Challenges Friday,July 23,2010

Doing the right things Friday,July 23,2010

Building a deep relationship between Architects and the Registrar/Admissions Ofﬁce is of strategic importance. Friday,July 23,2010

Deliverables 1. Understand the role of Architects 2. Believe in the Bold Statement 3. A set of issues/ideas to discuss with architects 4. A tool for strategic alignment Friday,July 23,2010

Architecture? Friday,July 23,2010

Stakeholders Friday,July 23,2010

Business Processes Friday,July 23,2010

Technology Friday,July 23,2010

Alignment Friday,July 23,2010

Technical Alignment Friday,July 23,2010

Alignment Strategic Direction Friday,July 23,2010

Strategic Alignment Strategic Direction Business Process Info. Systems Friday,July 23,2010

Strategic Alignment ess Strategic Proc Initiative ss usine B fo. Systems In Friday,July 23,2010

Strategic Direction Business Process/Need Info. Systems Friday,July 23,2010

Joanne Berg VP for Enrollment Management Friday,July 23,2010

“...my priorities gradually changed from getting campus to accept our new enterprise student information system to meeting demands for ʻe-everythingʼ... ” Friday,July 23,2010

“... now it's about working with the entire campus to build a great student experience.” Friday,July 23,2010

Group Work 1 Friday,July 23,2010

Strategic Direction Strategic Initiative or Project Stakeholders Friday,July 23,2010

Report Out Friday,July 23,2010

Course Guide Case Study Friday,July 23,2010

Friday,July 23,2010

Provide an ...provide critical student Strategic exemplary services, such as academic Direction undergraduate and career advising... education Supporting Initiative(s) Course Guide Public Prospective Students Stakeholders Enrolled Students Advisors Instructors Departmental Reps Friday,July 23,2010

Friday,July 23,2010

Architecture’s Role •Facilitator • Visualizer • Requirements Manager Friday,July 23,2010

Strategic Initiative Business Processes Information Systems Friday,July 23,2010

Report Out Friday,July 23,2010

Initiative Course Guide Student Finding Course Information Business Student Managing Related Information Processes Advisors Sharing Lists Information Systems Friday,July 23,2010

Course Guide on the Web Current Incoming First Year Student Process Model Student Leaders Timetable At Good Friends Does it fit with First Year Time/Day Time free other courses Attend SOAR Find DARS Course YES NO No Run 4 Year Plan What If SOAR Freshman Fulfill Advisor Level Interesting Requirement Find YES YES Course NO Can I Did I Get In? Get In? Course Catalog Enroll Freshman Yes Yes Level Interesting geBLCs Get Find Instructor's Course Name Friends NO Undeclared Run DARS Search for Department Web Site report Search for Instructor Web Site NO NO Declared Search for Library Reserves Advisor Pick-A-Prof YES NO Good Ratings? Jim Phelps Tue Jul 13 2010 CourseGuide UML Models.graffle Page 11 of 21 Page 12 of 21 Friday,July 23,2010

Friday,July 23,2010

Architecture’s Role • Facilitator • Visualizer • Requirements Manager • Modeler • Aligner Friday,July 23,2010

Outsider Viewpoint Friday,July 23,2010

Neutral third party Friday,July 23,2010

Architecture’s Role •Facilitator • Visualizer • Requirements Manager • Modeler • Aligner Friday,July 23,2010 • Outsider

1/2 Bold Statement Friday,July 23,2010

Friday,July 23,2010

If we are going to execute our strategies well, we need each other. Friday,July 23,2010

Friday,July 23,2010

Topics for ITANA Screen2Screen Take Home Items Friday,July 23,2010

If had some time with (peers and) architects, I would like to work on... Friday,July 23,2010

Report out Friday,July 23,2010

2 last things... Friday,July 23,2010

“...working with Architecture is critical to how we're able to build campus relationships, how (and why) we talk about changing business processes and, ﬁnally, how (and why) we might use technological tools to improve retention and ensure student success.” Friday,July 23,2010

Leading through Adaptive Challenges Friday,July 23,2010

Session Evaluation + / ∆ Friday,July 23,2010

Thank You Jim Phelps http://www.itana.org phelps@doit.wisc.edu This work is licensed under the Creative This work is supported by the members Commons Attribution-Noncommercial- of ITANA.org Their collaborative effort Share Alike 3.0 United States License. To helped form the information in this view a copy of this license, visit http:// presentation. For more information, creativecommons.org/licenses/by-nc-sa/ please see the ITANA.org website: 3.0/us/ or send a letter to Creative Commons, 171 Second Street, Suite 300, http://www.itana.org San Francisco, California, 94105, USA. Friday,July 23,2010

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AACRAO Tech 2010 -

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