Financial Services Presentation 073010

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  • 1. OFFICE MANAGERS’ INSERVICE JULY 2010 FINANCIAL FOCUS FOLLOW THE TRAIL …
  • 2. 2009-2010 Campus Budget Results 34% 30% 12% 12% 4% $500 to $1,999 $2,000 to $4,999 $5,000 to $9,999 $10,000 to $14,999 $15,000 to $22,000 7% -$200 to $499
  • 3. WHAT TO EXPECT DURING AN AUDIT
    • Notification
    • Meeting
    • Audit conducted from one day to a week
    • Audit results reviewed with principal & OM
    • Report sent to:
    • Principal
    • Area Assistant Superintendent Deputy Superintendent
  • 4. AUDIT TIPS
    • Fund-Raisers
    • Petty Cash (Cash Box)
    • Cash Controls
    • Deposits
    • General
  • 5.  
    • Staff meals not to exceed $25/person
    • Gift card purchases - document specifics - No gift cards for staff
    • Student Awards / Incentives
    • Flowers
    Expenditure Guideline Update
  • 6. SUNSHINE FUNDS vs CAMPUS ACTIVITY
    • Deposit options for Sunshine Funds
    • Administrator Handbook explanation of:
    •  Sunshine Funds
    •  Campus Activity Funds
    •  
  • 7. WHAT’S NEW FOR 2011
    • Petty Cash – Cash Box
    • Deposit log
    • Safe guidelines
    • Elementary campus – Ricoh copiers
  • 8. REMINDERS
    • ECR
    • Year change  Corrections
    • Clean template  Review & submit
    • Description  Multiple deposits
    • Indicate in e-mail which tabs to look at
    • Depositing Checks
    • Timely  Student ID #  Student Org #  Refunds
    •   
  • 9.  
    • Payment Transfer form
    • Furniture purchases
    • Bus for Convocation
    • Copy Center- PCN changes
    • Food Meal Account
    • Textbooks
    REMINDERS
  • 10. PO NOTICE
    • Approval queue
    • Communication
    • Problem: contact Veronica C. ext. 28203
  • 11. VENDOR UPDATES
    • Office Depot & School Specialty
    • Neither vendor has uploaded their new catalogs into CIMS
    • Contact Veronica to add items
  • 12. FUTURE TRAINING
    • Money Matters
    • Date: Sept. 9, 2010
    • Time: Elem 8:30-10:00
    • Secondary 1:30-3:00
    • Location: Admin. Rm 309
    The Easy Way or the Correct Way… Choosing the Right Path Date: Oct. 1, 2010 Time: Elem 8:30-10:00 Secondary 1:30-3:00 Location: Admin. Rm 311
  • 13. COORDINATED REVIEW EFFORT (CRE)
    • Purpose – Ensure compliance with National School Lunch, School Breakfast & Summer School Programs
    • Audit – Scheduled to occur this school year
    • - Schools may not allow access to FMNV at any time or anywhere on school premises until after the end of the last scheduled class
  • 14. COORDINATED REVIEW EFFORT (CRE)
    • Exceptions (School Events) - Students may be given FMNV, candy items or other restricted food during school day for up to 3 different events each school year to be determined by campus.
    • Exempted Events – Must be approved in writing by school official.
    • For more information , visit:
    • www.squaremeals.org
  • 15. PASAR UPDATE
    • PASAR Registration is NOW online
    • All information is on PISD Parent Portal
    • Registration and finance questions please contact PASAR finance office:
      • 469-752-8915
      • or
      • [email_address]