“ C” is for Conversion Jill Hurst-Wahl Sept. 17, 2008
Background Scanning/ Conversion DIY & Punk Q&A iSchool, Students &  the Profession
What Is Digitization? <ul><li>Digitization is the process of converting analog information into digital format.  </li></ul...
Photo  by Helen Black
Photo by  Stan Wiechers
Four Areas in a Digitization Program <ul><li>Scope </li></ul><ul><li>Selection </li></ul><ul><li>“ Scanning” </li></ul><ul...
Scanning / Conversion
Photo by  Mike_1630
<ul><li>Scanning </li></ul><ul><li>Imaging </li></ul><ul><li>Digitizing </li></ul><ul><li>Converting </li></ul>
Photos by  cobalt123 ,  mushroom and rooster , &  nate steiner .
<ul><li>What is being converted? </li></ul><ul><li>How will the conversion occur? </li></ul><ul><li>Who will do the conver...
Northern NY Library Network Hobart & William Smith Colleges
Kirtas Technologies 4DigitalBooks
Kirtas Technologies Internet Archive  (below)
Guiding Principles <ul><li>Best Practices </li></ul><ul><li>Guidelines </li></ul><ul><li>Standards </li></ul><ul><li>Conve...
Who is doing the converting? <ul><li>Internal digitization labs </li></ul><ul><li>Small & large businesses </li></ul><ul><...
Separate Steps, Separate Locations <ul><li>Clean-up </li></ul><ul><li>OCR </li></ul><ul><li>Quality control </li></ul><ul>...
Conversion as a DIY Activity
Punk & DIY <ul><li>Forget “the system” </li></ul><ul><li>Self-reliant </li></ul><ul><li>Skills can be learned </li></ul><u...
<ul><li>Pros </li></ul><ul><ul><li>Builds expertise in-house </li></ul></ul><ul><ul><li>Is a learning experience </li></ul...
The iSchool, Students  & the Profession
<ul><li>Connect </li></ul><ul><li>Bring / ingest </li></ul><ul><li>Bridge </li></ul><ul><li>Introduce </li></ul><ul><li>Re...
<ul><li>Jill Hurst-Wahl </li></ul><ul><li>[email_address] </li></ul><ul><li>Meebo & Skype: jill.hurst.wahl </li></ul>
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"C" is for Conversion

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The term "digitization" covers many activities including project management, copyright clearance, conversion, and digital preservation. Converting paper-based and analogue materials to digital formats ensures broader access to those items. The activity requires adherence to standards, guidelines and best practices. Mass digitization programs (e.g., Google) have focused many people on the activity of conversion and the ability to do it effectively and efficiently. However, numerous institutions have still not begun digitization programs and some, who have begun, are using conversion processes that are not best-in-class. This presentation will focus on the history of conversion, its current state, and the impact of DIY (do-it-yourself).

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  • Thank you for the opportunity to speak to you today. I began my first digitization project around 1990, as a corporate librarian, and have focused heavily on digitization since 1998. Today many organizations are creating digital assets in order to increase access to information. Institutions such as banks, R&amp;D organizations, pharmaceutical companies, art museums, historical societies, and academic libraries are benefitting from digitizing their materials.
  • "C" is for Conversion

    1. 1. “ C” is for Conversion Jill Hurst-Wahl Sept. 17, 2008
    2. 2. Background Scanning/ Conversion DIY & Punk Q&A iSchool, Students & the Profession
    3. 3. What Is Digitization? <ul><li>Digitization is the process of converting analog information into digital format. </li></ul><ul><li>The goal of digitization is improve access to the materials. To that end, many digitized materials become searchable via databases on the Internet. </li></ul>
    4. 4. Photo by Helen Black
    5. 5. Photo by Stan Wiechers
    6. 6. Four Areas in a Digitization Program <ul><li>Scope </li></ul><ul><li>Selection </li></ul><ul><li>“ Scanning” </li></ul><ul><li>Sustainability </li></ul>
    7. 7. Scanning / Conversion
    8. 8. Photo by Mike_1630
    9. 9. <ul><li>Scanning </li></ul><ul><li>Imaging </li></ul><ul><li>Digitizing </li></ul><ul><li>Converting </li></ul>
    10. 10. Photos by cobalt123 , mushroom and rooster , & nate steiner .
    11. 11. <ul><li>What is being converted? </li></ul><ul><li>How will the conversion occur? </li></ul><ul><li>Who will do the conversion? </li></ul><ul><li>Where will the conversion be done? </li></ul><ul><li>How will the digital assets be described, stored and accessed? </li></ul>
    12. 12. Northern NY Library Network Hobart & William Smith Colleges
    13. 13. Kirtas Technologies 4DigitalBooks
    14. 14. Kirtas Technologies Internet Archive (below)
    15. 15. Guiding Principles <ul><li>Best Practices </li></ul><ul><li>Guidelines </li></ul><ul><li>Standards </li></ul><ul><li>Conversion is not creative, but routine. </li></ul>
    16. 16. Who is doing the converting? <ul><li>Internal digitization labs </li></ul><ul><li>Small & large businesses </li></ul><ul><li>People who handle routine tasks well (to specifications) </li></ul><ul><li>Not… </li></ul>
    17. 17. Separate Steps, Separate Locations <ul><li>Clean-up </li></ul><ul><li>OCR </li></ul><ul><li>Quality control </li></ul><ul><li>Quality assurance </li></ul>
    18. 18. Conversion as a DIY Activity
    19. 19. Punk & DIY <ul><li>Forget “the system” </li></ul><ul><li>Self-reliant </li></ul><ul><li>Skills can be learned </li></ul><ul><li>Those with a little skills can contribute </li></ul><ul><li>An expert’s skills are not unique </li></ul><ul><li>Freedom to create </li></ul>
    20. 20. <ul><li>Pros </li></ul><ul><ul><li>Builds expertise in-house </li></ul></ul><ul><ul><li>Is a learning experience </li></ul></ul><ul><ul><li>Materials stay safe </li></ul></ul><ul><ul><li>Internal collaboration </li></ul></ul><ul><ul><li>Costs are absorbed </li></ul></ul><ul><li>Cons </li></ul><ul><ul><li>Staff lacks knowledge </li></ul></ul><ul><ul><li>No commitment to training </li></ul></ul><ul><ul><li>Project is not a priority </li></ul></ul><ul><ul><li>Cannot invest in proper equipment & maintenance </li></ul></ul><ul><ul><li>No costs savings </li></ul></ul><ul><ul><li>Projects take too long </li></ul></ul>Solution: Weigh the costs & impact on quality
    21. 21. The iSchool, Students & the Profession
    22. 22. <ul><li>Connect </li></ul><ul><li>Bring / ingest </li></ul><ul><li>Bridge </li></ul><ul><li>Introduce </li></ul><ul><li>Recruit </li></ul><ul><li>Work </li></ul><ul><li>Research </li></ul>Photo by cindiann
    23. 23. <ul><li>Jill Hurst-Wahl </li></ul><ul><li>[email_address] </li></ul><ul><li>Meebo & Skype: jill.hurst.wahl </li></ul>

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