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Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
Time Management[1].Ppt 2
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Time Management[1].Ppt 2


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  • Transcript

    • 2. Objectives
        • Enhance your time management skills
        • Help you gain more control and increase your efficiency by identifying your personal roadblocks
        • Learn a personal process for taking charge and doing what really matters
    • 3. Stresses
        • Lack of job security-reduction in force
        • E-Mail, phone mail, faxes, paper mail, phone calls
        • Too much work to do with decreasing resources
        • Always in a hurry-pressed for time to meet a deadline
        • Never being caught up
        • Minimal recognition
        • Deciding what not to do
        • No time for planning
        • Paper shuffling
        • Finding time for project work
        • Poorly run meetings
        • Role ambiguity
        • Long hours and/or frequent business travel
        • Unbalanced lifestyle-work is primary
        • Interpersonal relationships
        • Unrealistic expectations (self & organization)
        • Constant interruptions (phone calls)
        • Other people not meeting commitments to you
        • Can’t get to people you need to talk to
        • Conflicting meeting schedules
        • Technical documentation
        • Inconsistent supervisory practices
    • 4. Stress Management Principles
          • 1. You can’t get everything done
          • 2. Focus on what you can control
          • 3. You cannot “manage” time! You can only manage yourself, what you do with your time!
          • 4. Be clear as to what your values and priorities are. Have written goals to actualize your values
          • 5. Measure you progress against your goals
          • 6. Expect changes
          • 7. Anticipate stresses
          • 8. Take 15 minutes to plan EVERY DAY
          • 9. Plan for fun
          • 10. Stay connected
          • 11. Be willing to take risks
          • 12. Be aware of your options and honest about your feelings
          • 13. Life is tough!
    • 5. Principle #1 You Can’t Get Everything Done!
          • It’s designed that way so you would be forced to work only on the top priorities
          • We are conditioned by our past lives that if we just work a little harder, smarter, longer, we really can do it simply isn’t true!
          • This causes frustration, depression, anger, etc....
      Redefine success as getting the top priorities done! Anything else is a pleasant extra......
    • 6. Principle #3 You Cannot “MANAGE” Time! You Can Only Manage Yourself, What You DO With Your Time!
          • Make a list of things to do each day and focus
          • on three-four key goals from you daily To Do list
          • Do one thing at a time
          • Tackle the toughest assignments in your “Prime Time” (most productive time of the day)
          • Incorporate clean-up day periodically as part of your work management practices
      The Goal: Increasing your choices in dealing with the issues listed...
    • 7. Principle #6 Expect Changes
          • Be flexible
          • Be prepared
          • View change as a challenge
          • Understand events which I have control
          • Understand events which I have no control
      “ God grant me the serenity to accept the things I cannot change, courage to change the things I can, and wisdom to know the difference” Reinhold Niebuhr(The Alcoholics’ Prayer)
    • 8. Principle #8 Take 15 minutes to plan EVERY DAY
          • At the beginning or end of the day
          • Glance at your goals
          • Write a “To Do” list
          • Prioritize
            • A=Must be done, today
            • B=Must be done, not required today
            • C=Everything else
          • Re-prioritize to fit “emergencies” in
          • Don’t over schedule -- leave open time
          • Tackle the toughest assignments in the morning
          • Don’t beat yourself up when your plans change
          • Focus on the A’s
      A prioritized “To Do” list is a common factor among successful people.
    • 9. Principle #13 Life is Tough!
          • Don’t be surprised when it is!
          • If you are able to view yourself as a problem solver, you could perceive problems differently -- as the reason you have a job.
          • You are here because you choose to be here!
          • Accept that, and make the best of it.
      Strive to live a meaningful life rather than a happy one, and joy may be granted as a blessing!
    • 10. Time Robbers
        • Group A: Those imposed by our environment
          • interruptions too much work
          • waiting for answers lack of authority
          • unclear job descriptions/goals unused reports
          • unnecessary/unproductive meetings
        • Group B: Those imposed by us
          • failure to delegate poor attitude
          • absentmindedness personal disorganization
          • failure to listen unclear goals/expectations
          • procrastination poor planning
          • inability to say “no” burnout
          • lack of interest unnecessary perfectionism
    • 11. Procrastination
        • Conscious and Unconscious
        • Unpleasant or Overwhelming Tasks
        • We put them off....our productivity drops...our self esteem drops
        • To counter procrastination
          • Set a deadline
          • Do the most unpleasant part first so you end the day with a pleasant activity
          • Make a game of it
          • Build in a reward
          • Divide into smaller jobs
    • 12. Procrastination
      • If you have to eat a frog, be sure you don’t stare at it too long.
      • Anonymous
    • 13. Prime Time
        • The time of the day that you are most productive.
        • Determine the hours of the day you are most productive (early morning/mid-afternoon)
        • Schedule monotonous / routine tasks during non-prime time hours.
        • Schedule creative or intense tasks during peak times.
    • 14. Energy Level
    • 15. Principle #4 Measure Your Progress Against Your Goals
          • If you measure it against your To Do list, you’ll go crazy
          • Evaluate your progress at least quarterly
          • If you aren’t making the progress you want, change your actions, your goals or your situation
      This gives you PERSPECTIVE on your life!
    • 16. Wrap up
      • What am I?
        • I am your constant companion. I am your greatest helper or heaviest burden. I will push you onward or drag you down to failure. I am completely at your command. Half the things you do you might just as well turn over to me and I will be able to do them quickly and correctly.
        • I am easily managed -- you must merely be firm with me. Show me exactly how you want something done and after a few lessons I will do it automatically. I am the servant of all great men and women; and alas, of all failures, as well. Those who are great, I have made great. Those who are failures, I have made failures.
        • I am not machine, though I work with all the precision of a machine plus the intelligence of a person. You may run me for a profit or run me for ruin -- it makes no difference to me.
        • Take me, train me, be firm with me, and I will place the world at your feet. Be easy with me and I will destroy you. WHO AM I?
      I am Habit! Make Time Management Habit!
    • 17. Thank You