Help you gain more control and increase your efficiency by identifying your personal roadblocks
Learn a personal process for taking charge and doing what really matters
Lack of job security-reduction in force
E-Mail, phone mail, faxes, paper mail, phone calls
Too much work to do with decreasing resources
Always in a hurry-pressed for time to meet a deadline
Never being caught up
Deciding what not to do
No time for planning
Finding time for project work
Poorly run meetings
Long hours and/or frequent business travel
Unbalanced lifestyle-work is primary
Unrealistic expectations (self & organization)
Constant interruptions (phone calls)
Other people not meeting commitments to you
Can’t get to people you need to talk to
Conflicting meeting schedules
Inconsistent supervisory practices
Stress Management Principles
1. You can’t get everything done
2. Focus on what you can control
3. You cannot “manage” time! You can only manage yourself, what you do with your time!
4. Be clear as to what your values and priorities are. Have written goals to actualize your values
5. Measure you progress against your goals
6. Expect changes
7. Anticipate stresses
8. Take 15 minutes to plan EVERY DAY
9. Plan for fun
10. Stay connected
11. Be willing to take risks
12. Be aware of your options and honest about your feelings
13. Life is tough!
Principle #1 You Can’t Get Everything Done!
It’s designed that way so you would be forced to work only on the top priorities
We are conditioned by our past lives that if we just work a little harder, smarter, longer, we really can do it all...it simply isn’t true!
This causes frustration, depression, anger, etc....
Redefine success as getting the top priorities done! Anything else is a pleasant extra......
Principle #3 You Cannot “MANAGE” Time! You Can Only Manage Yourself, What You DO With Your Time!
Make a list of things to do each day and focus
on three-four key goals from you daily To Do list
Do one thing at a time
Tackle the toughest assignments in your “Prime Time” (most productive time of the day)
Incorporate clean-up day periodically as part of your work management practices
The Goal: Increasing your choices in dealing with the issues listed...
Principle #6 Expect Changes
View change as a challenge
Understand events which I have control
Understand events which I have no control
“ God grant me the serenity to accept the things I cannot change, courage to change the things I can, and wisdom to know the difference” Reinhold Niebuhr(The Alcoholics’ Prayer)
Principle #8 Take 15 minutes to plan EVERY DAY
At the beginning or end of the day
Glance at your goals
Write a “To Do” list
A=Must be done, today
B=Must be done, not required today
Re-prioritize to fit “emergencies” in
Don’t over schedule -- leave open time
Tackle the toughest assignments in the morning
Don’t beat yourself up when your plans change
Focus on the A’s
A prioritized “To Do” list is a common factor among successful people.
Principle #13 Life is Tough!
Don’t be surprised when it is!
If you are able to view yourself as a problem solver, you could perceive problems differently -- as the reason you have a job.
You are here because you choose to be here!
Accept that, and make the best of it.
Strive to live a meaningful life rather than a happy one, and joy may be granted as a blessing!
Group A: Those imposed by our environment
interruptions too much work
waiting for answers lack of authority
unclear job descriptions/goals unused reports
Group B: Those imposed by us
failure to delegate poor attitude
absentmindedness personal disorganization
failure to listen unclear goals/expectations
procrastination poor planning
inability to say “no” burnout
lack of interest unnecessary perfectionism
Conscious and Unconscious
Unpleasant or Overwhelming Tasks
We put them off....our productivity drops...our self esteem drops
To counter procrastination
Set a deadline
Do the most unpleasant part first so you end the day with a pleasant activity
Make a game of it
Build in a reward
Divide into smaller jobs
If you have to eat a frog, be sure you don’t stare at it too long.
The time of the day that you are most productive.
Determine the hours of the day you are most productive (early morning/mid-afternoon)
Schedule monotonous / routine tasks during non-prime time hours.
Schedule creative or intense tasks during peak times.
Principle #4 Measure Your Progress Against Your Goals
If you measure it against your To Do list, you’ll go crazy
Evaluate your progress at least quarterly
If you aren’t making the progress you want, change your actions, your goals or your situation
This gives you PERSPECTIVE on your life!
What am I?
I am your constant companion. I am your greatest helper or heaviest burden. I will push you onward or drag you down to failure. I am completely at your command. Half the things you do you might just as well turn over to me and I will be able to do them quickly and correctly.
I am easily managed -- you must merely be firm with me. Show me exactly how you want something done and after a few lessons I will do it automatically. I am the servant of all great men and women; and alas, of all failures, as well. Those who are great, I have made great. Those who are failures, I have made failures.
I am not machine, though I work with all the precision of a machine plus the intelligence of a person. You may run me for a profit or run me for ruin -- it makes no difference to me.
Take me, train me, be firm with me, and I will place the world at your feet. Be easy with me and I will destroy you. WHO AM I?