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October 2010 monthly report

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  • 1. City of Dania Beach Fire-Rescue Department “Advancing Service Through Caring “ To: J.R. Fernandez, Fire Chief From: Michael Cassano, Deputy Fire Chief Date: November 10th , 2010 Re: Monthly Report – October 2010 Chief Fernandez, provided herein is the monthly report for October 2010. I have additionally provided within this report, comparative October data over the previous several years. The report focuses on all aspects of; Emergency Operations, Administration, and Customer Service. Information provided in this report was taken from various data elements that are continually reviewed with respect to overall; productivity, timeliness, service delivery benchmarks, NFPA recommendations, and Insurance Service Organization (ISO) standardization requirements. PILLARS: OPERATIONAL IMPROVEMENT, CUSTOMER SERVICE, HEALTH, SAFETY, WELLNESS, AND FISCAL RESPONSIBILITY New (9) personnel SAFER Grant employees and (3) employees replaced due to mid-year retirements, activated into full time duty as of October 11, 2010. The employees were paced through a two week orientation process with focused areas of; necessary training competencies, assurance of physical conditioning, Emergency Medical Service operations. Dania Beach service delivery model, fire suppression and equipment familiarization, along with organizational  Page 1
  • 2. theory and delivering great customer service that is directed around the core departmental values and a MISSION to serve the public with passion. PILLARS: OPERATIONAL IMPROVEMENT, PROFESSIONAL DEVELOPMENT, CUSTOMER SERVICE  Page2
  • 3. Operational Improvement Professional Development Customer Service / Community Outreach October 2010 Total Hours: 2109 Pillar: TRAINING EO Training Computer Training Auto pulse Command and Communication Physical Fitness Protocol Training Extrication Vehicle Maintenance Behavioral Emergencies Premise surveys OtherEMSFire October 2009 Total Hours: 1461 EO Training Probationary EmployeeAuto Pulse Command and Communications Tablet PCRNew Protocols Ropes and Knots Vehicle Maintenance StrokePremise Survey OtherEMSFire DANIA BEACH FIRE RESCUE GRANT AWARD STATUS:  SAFER GRANT: Starting date of October 11th 2010. In all 9 SAFER Grant employees hired, 3 employees hired as replacements for personnel who had retired during the past budget year. All Human Resource related activities, fire equipment, personal protective clothing, measured, ordered, and delivered to each of the 12 new employees. All the required field training, competencies in both areas of fire and medical services were reviewed.  Page3
  • 4.  MEDICAL CARTS: Dania Beach Fire Rescue has taken delivery of the first of two very specialized and EMS customized medical carts that were won as part of a county-wide grant application process that EMS Division Chief Ben Rudbeck developed. There was seen to be an ongoing need for fire rescue personnel to utilize a medical transport cart to reach patients in need of medical treatment during community events, seeing that need, the department designed and developed an Emergency Medical competitive grant application. The picture is that of a medical cart, completely customized to serve our citizens and visitors, built around ease of scene access, room for an official stretcher, and paramedics to perform treatments as required. The medical cart is now set to be used at our community and public events. During the month of October, Dania Beach Fire Rescue took delivery of our second Pierce Velocity, 75’ Ladder Quint. This apparatus is specifically designed to affect higher rescues efforts, on some of the newer building designs, also providing for additional cabinet storage space for advanced medical equipment, extrication supplies, ISO and NFPA required equipment, and improved overall vehicle safety standards.  Page4
  • 5. Through an ongoing effort to reach firefighters with a monthly safety tip, Captain Bruce Liem developed and instituted “THE SAFETY ZONE” The whimsical approach to firefighter safety tips is presented each month to all personnel through the on-shift Battalion chief. The idea is captured through the to use of a poster and message to drive home a critical safety principal. This month the theme, that of using Premise Surveys to familiarize firefighters to the possible dangers found within differing structures around Dania Beach. Along with it’s safety principals, the usage of an active Premise Survey Program fulfills principals within our Fiscal Responsibility PILLAR, with both improvements to a future ISO rating and company officer inspection revenue.  Page5
  • 6.  Page6
  • 7. Emergency Responses Total Calls For Service October 2010 = 567 Total Calls For Service October 2009 = 594  Page7
  • 8. FIRE PREVENTION & LIFE SAFETY DIVISION: Presented below are the Fire Prevention Division productivity figures for October 2010, with previous year comparatives for trending assessment purposes. The report which tracks a current “turn-around-time” for plan reviews, has reached a “customer friendly” processing rate of a plan review done in just one day! Inspected Properties: 2010: 253 2009: 254 2008: 332 Square Footage Reviewed # Plans Time Spent Turn-around Time Back to Customer 2010: 208,000 42 40 hrs 1.1 Days 2009: 1.9 Million 49 30 hrs 1.4 Days 2008: 2.9 Million 72 74 hrs 3.1 Days Fees: Submitted October to Finance (without impact fees / matches H.T.E.): 2010: $21,000.00 2009: $19,000.00 2008: $25,000.00  Page8
  • 9. PILLAR: FISCAL RESPONSIBILITY OPERATIONAL ACCOUNT BALANCES Vehicle Maintenance 001-2201-522.46-30 BALANCE $83,849.22, 48% AMOUNT USED $3,350.78, 2% BUDGET $87,200.00, 50% BUDGET AMOUNT USED BALANCE Equipment Maintenance 001-2201-522.46-10 BUDGET, $16,400.00, 50% AMOUNT USED, $2,333.56, 7% BALANCE, $14,066.44, 43% BUDGET AMOUNT USED BALANCE Building Maintenance 001-2201-522.46-40 BALANCE, $25,220.45, 48% BUDGET, $26,160.00, 50% AMOUNT USED, $939.55, 2% BUDGET AMOUNT USED BALANCE Office Suppies 001-2201-522.51-10 BALANCE, $12,600.00, 40% AMOUNT USED, $3,000.00, 10% BUDGET, $15,600.00, 50% BUDGET AMOUNT USED BALANCE Miscellaneous Supplies 001-2201-522.52-20 AMOUNT USED, $14,893.99, 17% BUDGET, $44,712.00, 50% BALANCE, $29,818.01, 33% BUDGET AMOUNT USED BALANCE Uniforms 001-2201-522.52-50 AMOUNT USED, $34,311.06, 31% BUDGET, $56,200.00, 50% BALANCE, $21,888.94, 19% BUDGET AMOUNT USED BALANCE  Page9
  • 10. PILLAR: FISCAL RESPONSIBILITY EMERGENCY MEDICAL TRANSPORT DATA ELEMENTS Transport Totals 3,283 3,377 3,316 3,462 3,286 3,286 3,382 - 1,000 2,000 3,000 4,000 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FYTD 2009 FYTD 2010 Collections/Deposits Analysis $608,137 $798,741 $734,236 $808,781$789,756 $820,252 $793,908 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FYTD 2010 Fiscal Year Comparison $793,908 $820,252 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 FYTD 2010 FYTD 2009  Page10
  • 11. Transport Comparison by Month 0 50 100 150 200 250 300 350 O ct Nov Dec Jan Feb M ar Apr M ay Jun Jul Aug Sept FY 2007 FY 2008 FY 2009 FY 2010 BLS & ALS Ratios 35% 33% 34% 32% 26% 21% 64% 66% 65% 66% 73% 77% 1% 1% 1% 2% 1% 2% 0% 20% 40% 60% 80% 100% FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 BLS ALS1 ALS2 Monthly Collection Comparison for FY05 - Present $0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 O ct N ov D ec Jan Feb M ar Apr M ay Jun Jul Aug Sept FY2005 FY2006 FY2007 FY2008 FY2009 FY2010  Page11
  • 12. Charge Mix Medicare 25% Medicaid 21%Insurance 22% Self Pay 32% Payor Mix Medicare 30% Medicaid 11% Insurance 53% Self Pay 6% The October 2010 Report is submitted herein for your review and comment. Respectfully submitted, Michael Cassano, Deputy Fire Chief  Page12

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