Evolution of an academic advising unit

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Evolution of an Academic Advising Unit within a Growing University (session code 72).

Miami NACADA Region 4 2012

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Evolution of an academic advising unit

  1. 1. Evolution of anAcademicAdvising Unitwithin aGrowingUniversityByLaura Brazzeal and Lucero CarvajalFlorida Gulf Coast University
  2. 2. History of FGCU 1997… 10th State University System (SUS) public institution of higher learning and last addition to the SUS. Florida Gulf Coast University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award associate, baccalaureate, masters, and doctoral degrees.
  3. 3. History of FGCUOrganizational Structure
  4. 4. History of FGCUOrganizational Structure(Academic Advising)
  5. 5. The College of Arts andSciences (CAS) When the University opened its doors in 1997, CAS only offered one major, BA in Liberal Studies which had 11 concentrations. As of Fall 2011, CAS has 20 undergraduate majors and also houses Undeclared students.
  6. 6. CASOrganizational Structure
  7. 7. The College of Arts andSciences Advising (CASAdvising)
  8. 8. History of CAS Advising
  9. 9. CAS Advising # of Advisor Lines per Advisor Lines Academic 7 6 6 6 5 year since 5 4 4 4 2004 when a 3 3 3 2 more 2 1 structured 0 model was established
  10. 10. CAS Advising# of CAS # Students per year 4000 Students 3581 3500 per year 3182 3000 Limitations 2500 2875 2564 2319  Minors 2000 1903 # Students  Non- 1500 1646 1396 Degree 1173 1000 955 771 500 582 440 336 190 0 F 97F 98F 99F 00F 01F 02F 03F 04F 05F 06F 07F 08F 09F 10F 11
  11. 11. CAS Advising Includes: Does not include CAS Minors CAS Majors Non-degree Graduate students Undeclared Prospective students Student: Advisor Ratio since 2004 800 700 600 500 400 300 200 100 0 Fall Terms Spring Terms Summer Terms
  12. 12. CAS Advising Total Programs # of Degree 25 19 19 21 21 20 20 programs 20 15 11 12 12 12 12 13 14 14 16 housed in 10 5 CAS per 0 academic year Total Programs
  13. 13. CAS Advising # of Degrees Awarded 700 600 601 534 500 407 407 400 360 321 Degrees Awarded 300 280 278 Projected for 2011-12 200 207 149 70 116 100 21 57 0
  14. 14. Summary of Challenges Structuralchanges  Implementation of Growth in advising new processes by team other offices due to Growth in student their own growth  Athletics population  Office of the Curricular changes Registrar (new and existing programs)
  15. 15. Managing Challenges While… Empowering students Organizing resources Incorporating Institutional mission
  16. 16. Little Steps, Big Results Online Tutorials  Organized and maximized resources  Money  Advisor availability  Empowered students  Engages students  Earlier contact with incoming students  Incorporates Environmental Sustainability (mission)  Reduced paper
  17. 17. Little Steps, Big Results Innovative Resources: Mini grant  Incorporate missions  Maximized Resources  Time  Money  Student Workers  Reduced paper
  18. 18. Little Steps, Big Results Collaboration and  Offices involved Technology  Academic  Automated waitlist Advising Council option  Office of the  Online Graduation Registrar Application  Information  Degree Works Systems  Academic Affairs
  19. 19. Little Steps, Big Results Advising Agreement  Empowers students  Engages students  Sets expectations  Ensures a uniform message  Summarizes degree requirements and policies
  20. 20. Little Steps, Big Results Advising Manual  Maximized Resources  Increases training efficiency  Solidifies Unit, College and Institution’s policies  Ensures a uniform message  Working document
  21. 21. Bonus Results Became a leader  Strengthening and a model on relationships with FGCU campus in other faculty professional advising activities  Hosted NACADA  Positioning webinar Academic  Presentations to Advisors as allies Advising to faculty working Community  Brown Bag Lunch toward a common  HR Trainings mission
  22. 22. Looking Ahead  Reorganization  Budgetary as of Fall 2012 constraints have  CAS will add 4 shifted admissions degree programs focus from recruiting from CPS (approx. to retention 1152 students)  CAS will add 1 Academic Advisor We have a strong foundation to manage future growth and change!
  23. 23. To Take Home Professional  Reach out to other Development units  Communication  Create/update  Technology advising manual  Be open to change  HR  See growth as  Brown Bags opportunity to be purposeful  NACADA webinars  Develop new methods
  24. 24. Thank you for coming! LauraJ. Brazzeal  Lucero M. Carvajallbrazzeal@fgcu.edu lcarvajal@fgcu.edu (239) 590-7434 (239) 590-7204

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