Google Docs:Collaborate and Create for Free<br />Joel Handler<br />jhandler@hillsborough.k12.nj.us <br />Director of Techn...
Lets Work Together on a Document.... <br />
Lets Work Together<br />How Do We Do This Today?<br /><ul><li>Mechanisms generally used today:
Everyone sits together around a screen.
Physical and time constraints
Central coordinator who keeps the "master”.
Too limiting and missing true collaboration.
Can become overwhelming quickly for coordinator.
Email revisions back and forth.
Multiple copies.
Can become overwhelming quickly.</li></li></ul><li>Google Docs<br />Google Docs is an online office suite consisting of:<b...
Spreadsheet
Online Forms
Presentation Tool
Drawing Tool
pdf documents
Online Storage Space
Collaborative Document Sharing</li></li></ul><li>Google Docs In Plain English<br />http://www.youtube.com/watch?v=eRqUE6IH...
How to Get Started<br />Go to https://docs.google.com<br />
Cloud Storage and Online Documents<br />
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  • 2 main aspects of Google Docs- Online Office Suite- Collaboration and sharing components
  • Use any email address to create Google account- Integrates with gmail account nicely but not required
  • Tutorialshttp://services.google.com/apps/resources/overviews/welcome/topicDocs/index.htmlGoogle Docs intro video http://www.youtube.com/watch?v=TYPjJK6LZdMIntro to google docs concept http://www.youtube.com/watch?v=eRqUE6IHTEAhttp://www.youtube.com/watch?v=KpcgRlXe40k&amp;feature=channelIf time permitsOn a Mobile Device http://www.youtube.com/watch?v=jVjwKmDLrIE&amp;feature=channelApps in educationhttp://www.youtube.com/watch?v=IRYRbPCHTck&amp;feature=channelIf time permits On Mobile devices igoogle Google Docs WidgetGoogle GroupsGoogle SitesGoogle Calendar
  • Apps in educationIf time permits On Mobile devices igoogle Google Docs WidgetGoogle CalendarGoogle GroupsGoogle Sites
  • Googletalk

    1. 1. Google Docs:Collaborate and Create for Free<br />Joel Handler<br />jhandler@hillsborough.k12.nj.us <br />Director of Technology<br />Hillsborough Township Public Schools<br />
    2. 2. Lets Work Together on a Document.... <br />
    3. 3. Lets Work Together<br />How Do We Do This Today?<br /><ul><li>Mechanisms generally used today:
    4. 4. Everyone sits together around a screen.
    5. 5. Physical and time constraints
    6. 6. Central coordinator who keeps the "master”.
    7. 7. Too limiting and missing true collaboration.
    8. 8. Can become overwhelming quickly for coordinator.
    9. 9. Email revisions back and forth.
    10. 10. Multiple copies.
    11. 11. Can become overwhelming quickly.</li></li></ul><li>Google Docs<br />Google Docs is an online office suite consisting of:<br /><ul><li>Word Processor
    12. 12. Spreadsheet
    13. 13. Online Forms
    14. 14. Presentation Tool
    15. 15. Drawing Tool
    16. 16. pdf documents
    17. 17. Online Storage Space
    18. 18. Collaborative Document Sharing</li></li></ul><li>Google Docs In Plain English<br />http://www.youtube.com/watch?v=eRqUE6IHTEA<br />
    19. 19. How to Get Started<br />Go to https://docs.google.com<br />
    20. 20. Cloud Storage and Online Documents<br />
    21. 21. Cloud Storage and Online Documents<br />
    22. 22. Online File Directory Storage – What Can You Upload<br />1GB of Storage <br /><ul><li>Upload files and do not convert, just use as online sharing site.
    23. 23. Convert documents - up to 1 MB per file (.doc, .docx, .odt, .sxw, .rtf, .txt, .htm, .html)
    24. 24. Convert presentations - up to 10 MB per file (.ppt, .pps)
    25. 25. Convert spreadsheets - up to 1 MB per file (.xls, .xlsx, .ods, .csv)
    26. 26. Convert drawings - up to 2 MB per file (.wmf)
    27. 27. Convert text from PDF or image files - up to 2M per file: (Photos, scanned documents, screenshots, .jpg, .gif, .png, .pdf)</li></li></ul><li>Online Google - Documents <br />
    28. 28. Online Google - Spreadsheets<br />
    29. 29. Templates – Wow So Many!<br />
    30. 30. Forms Question Data Collection<br /><ul><li>Easy online form for collecting information.
    31. 31. Data is automatically tabulated into either a summary sheet or individual score spreadsheet.
    32. 32. Given a link to publish and you control when to turn on and off the data collection.</li></li></ul><li>Forms Question Data Collection – cont…<br />Sample Live Form<br />
    33. 33. Online Limitations<br /><ul><li>Docs: About hundred pages, depending on things like font size. Uploaded document files 1MB.
    34. 34. Spreadsheets: 400,000 cells, with a maximum of 256 columns per sheet. Uploaded document files 1MB.
    35. 35. Presentations: 10MB (about 200 slides). Uploaded document files 10MB.
    36. 36. Files that you upload but don’t convert to Google Docs format take up to a total of 1GB.
    37. 37. Offline version now available on selected platforms.</li></ul>May not be the perfect solution for all cases….<br />
    38. 38. Why Use Google Docs<br />Positives<br />Negatives<br /><ul><li>Existing documents may not be compatible
    39. 39. Too complex
    40. 40. Too large
    41. 41. No need to collaborate
    42. 42. Require Internet Access (Offline capability is available…)
    43. 43. Access from any computer, anywhere, anytime
    44. 44. True Multiuser Collaboration
    45. 45. Flexible
    46. 46. Simple</li></li></ul><li>Issues When Working With Students<br /><ul><li>Caution - be alert to what students post.
    47. 47. Versions are kept, however can be tedious to track down.</li></li></ul><li>Teachers and Principals Talk about Google Docs<br />http://www.youtube.com/watch?v=TYPjJK6LZdM<br />Collaboration?<br />http://www.youtube.com/watch?v=A7y7NafWXeM<br />
    48. 48. Other Resources<br />Google Tutorials<br />http://services.google.com/apps/resources/overviews/welcome/topicDocs/index.html<br />Why Google Apps for Education?<br />http://www.youtube.com/watch?v=IRYRbPCHTck&feature=channel<br />Mobile Editing in Google Docs<br />http://www.youtube.com/watch?v=eAr5VoYdVBo<br />
    49. 49. Questions<br />Joel Handler<br />jhandler@hillsborough.k12.nj.us<br />

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