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Going offline with share point workspace

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SharePoint Workspace slide deck from SharePoint Saturday Brisbane

SharePoint Workspace slide deck from SharePoint Saturday Brisbane

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  • Incremental changes to the file, not the full file is synced.
  • We ask for it all at first – the lists themselves, schema, views, and the actual content.Then, on an ongoing basis, we just get changes for the content.This is a tip then – you cannot change the site itself from the client -
  • Enhacements come SP1
  • Sync a Site – Project WhistlerNew DocumentsCheck in / Check OutContent Types
  • Transcript

    • 1. Taking SharePoint Offline with SharePoint Workspace
      Joshua Haebets
      Principal SharePoint Consultant
      Evolve Information Services
    • 2. Sponsors
    • 3. Session Overview
      SharePoint Workspace Overview
      How does it work – the sync experience
      Working with LOB Data
      Working with InfoPath
      Demo’s along the way
    • 4. What is SharePoint Workspaces
      SPWS is the client for SharePoint 2010
      Manage all collaborative information
      Documents
      List Items
      Full experience only compatible with SharePoint 2010, classic workspace for MOSS / WSS
      4
    • 5. Connecting to SharePoint
      SPWS connects to SharePoint the same way your users do
      No need for additional firewall rules
      It detects alternate access mappings
      Connecting to a site is simple
      5
    • 6. Sync
      If workspace is open, sync is every 10 minutes
      If workspace is closed, sync happens every 20 minutes
      Client side edits are uploaded immediately
      List items changes, only the list is checked not the entire workspace
      6
    • 7. Sync ModelDownload v. upload
      SharePoint
      Server 2010
      List of lists
      Schema
      Views
      Content
      Content
      SharePoint
      Workspace 2010
    • 8. Sync Capacity
      Lists
      30,000 items
      Documents Capacity
      0 – 500 : no issues
      501 – 1800 : single warning at start of client
      1800 : Headers only mode
      Note these are approximate
      Future…
    • 9. Sync Capacity
      500
    • 10. Item Access
      Whenever a file is opened, a check is done with the server for a more recent version
      Only happens if online
      10
    • 11. Why use SPW
      Low bandwidth
      Users are mobile – on the road
      Drive adoption of SharePoint
    • 12. Administration
      Administrators / Site Owners can prevent content from be taken offline
      12
    • 13. Limitations
      Full experience only with SharePoint 2010
      SharePoint works with classic workspace
      Limit of sync to 30,000 items in a list
      500 Documents
      13
    • 14. Conflict Management
      Backstage allows you to see who is editing the item at the same time
      Changes to Office documents can be merged
      Other files resolve conflicts same as 2007, (1) in filename (PDF etc)
      14
    • 15. Using SPWS
      Rich Client
      Drag and Drop files
      Fluent UI
      Alert when items change
      At the workspace level
      Follow the trail to the changed item
      User can set how many alerts they get
      Search is integrated with Desktop Search
      15
    • 16. List Features
      All metadata is copied to the workspace
      Content types are available within SPW
      List views are available in SPW, including public and private views
      Check is made with the server every time an item is opened
      16
    • 17. Document Libraries
      Check In / Check Out
      Version control
      Full metadata
      Check document backstage, shows other users editing the file
      Save to Workspace shortcut within Office
      17
    • 18. Demo
      Working with Lists and Document Libraries in SharePoint Workspace
    • 19. Business Connectivity Services
      Previously BDC
      Connect to external datasources;
      Databases (SQL, Oracle, Postgres)
      Web Services
      .Net Connectivity Assemblies
      Custom data sources
      BCS in 2010 gives you the ability to post back to LOB systems
      Also available in WSF
    • 20. BDC v’s BCS
      BDC
      MOSS Enterprise
      Only
    • 21. BDC v’s BCS
      BCS
      Available in WSF
    • 22. Demo
      Creating BCS Connections using SharePoint Designer
    • 23. InfoPath
      List form changes are available in SPWS
      Create a rich form experience users can take offline
    • 24. List Form or InfoPath?
      You can now customise list forms using InfoPath
      This is in SPS only
      Which scenario to use?
    • 25. Use a list form
      You want to quickly get started building InfoPath forms on SharePoint
      You need to use your form offline with SharePoint Workspace
      You want to filter your SharePoint list based on a person or group
      You would like to use the built-in display / edit views
      From the InfoPath team blog
    • 26. Use a form library when
      You have repeating or nested data
      You are working from a predefined industry or complex schema
      Your form needs to be digitally signed
      You need code in your form
      Your form is not hosted in SharePoint or you need to store results as an XML document
      From the InfoPath team blog
    • 27. Demo
      Customising list forms using InfoPath
    • 28. Summary
      LOB Data
      Combine BCS with InfoPath and you have an offline client to your existing LOB applications
    • 29. Demo
      Bringing it all together. BCS and List forms in SharePoint Workspace.
    • 30. Summary
      Users can now work with SharePoint content anywhere
      IT can provide an stable offline solution
      Security is maintained
      LOB data can be taken offline, edit and synced
      Can now build offline applications with SharePoint
    • 31. Questions
      Contact
      Joshua.haebets@evolve-is.com.au
      Slideshare
      http://www.slideshare.net/jhaebets
      www.linkedin.com/in/jhaebets
      31
    • 32. Platinum Sponsor
      Gold Sponsors
      Community Conference for business and technical users. - Bring your whole SharePoint Team to THE SharePoint event of 2010
      Organised and hosted by members of the Australian and New Zealand SharePoint user group community
      • SharePoint 2007 & 2010 Content
      • 33. TWO days of networking and learning
      • 34. Expert International & Local Speakers
      • 35. Over 40 sessions across three tracks covering business, technical & real world case studies
      • 36. Every delegate gets a FREE hosted SharePoint 2010 site
      Media Sponsor
      Silver Sponsors
      Bronze Sponsors
      n Hilton, Sydney n June 16 and 17
      n $650 plus GST n Group Discounts
      www.sharepointconference.com.au
    • 37. Sponsors

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