Effective Meetings

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I come from long line of professional meeting goers. My parents were in a gazillion clubs, committees and organizations.
I've attended countless dreadful meetings, and was motivated to put together this simple presentation.
Our meeting culture is clearly out of control, so anything that can help has to be good!

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  • Effective Meetings

    1. 1. 8 Steps to greatMEETINGS
    2. 2. In the US there are...
    3. 3. In the US there are... 11 million meetings a day
    4. 4. In the US there are... 11 million meetings a day 4 billion meetings a year
    5. 5. In the US there are... 11 million meetings a day 4 billion meetings a year and
    6. 6. 37% of employee’s timeis spent in those meetings
    7. 7. most of these meetings are very bad
    8. 8. Here’s the 8 stepsto great meetings
    9. 9. 1. Agenda
    10. 10. Ever been in abeautifully-planned garden?
    11. 11. It got that waywith a clear plan
    12. 12. Make your agenda Clear ConciseAttainable in one meeting
    13. 13. Ever had too much food on your plate?
    14. 14. Only bite off what you can chew, and NEVER have so much on the agendayou have to schedule another meeting
    15. 15. 2. Right People
    16. 16. Ever felt totallylost in a meeting?
    17. 17. Or trapped?
    18. 18. If someone does not need to be thereDON’T invite them!
    19. 19. 3. Technology
    20. 20. Ever wasted 10 minutes because you couldn’tget the projector to work?
    21. 21. Get there earlyand iron out all the kinks
    22. 22. A word aboutyour slides...
    23. 23. If you can’t figure them out, neither will they!
    24. 24. 4. Timing
    25. 25. You know how tocatch a plane on time
    26. 26. You know how to getto the movies on time
    27. 27. So get to your meeting on time
    28. 28. Start on time
    29. 29. Never penalize the ones who show up, by making them wait for latecomers
    30. 30. A word aboutmeetings that melt...
    31. 31. You started at 1 pm,and now it’s 4:30 pm...
    32. 32. Go back to step 1. Classic case oftoo much on the agenda
    33. 33. 5. Conference Calls
    34. 34. Ever had everyone wait, while someone called the ones who were not on the call?
    35. 35. Its not because they forgot
    36. 36. Its because theydon’t want to be on it!
    37. 37. Make your conference calls REALLY short
    38. 38. Ever wonder whatthey’re really doingon a conference call?
    39. 39. 6. Be Here Now
    40. 40. Have everything ready
    41. 41. Pens, paper, water, snacks...Whatever might be needed, have it available
    42. 42. A note aboutphones and laptops
    43. 43. If people are doing the work at the meeting that they would be doingif they were not at the meeting
    44. 44. thena. there’s something wrong with the meeting
    45. 45. orb. they didn’t need to be there
    46. 46. 7. Beauty
    47. 47. If our meetings looked like plants,would they look like this?
    48. 48. or this?
    49. 49. Black belt tip: Always have something natural in the roomA plant — some real flowers — it makes a huge difference
    50. 50. Be clean
    51. 51. Ever come in andthe room is not clean?
    52. 52. When you’re done,leave the plus for the next people. Clean up — they’ll appreciate it.
    53. 53. 8. Respect
    54. 54. Ever been in a meetingwhere the atmosphere looks like this?
    55. 55. If you’re a leaderthen be a leader, and...
    56. 56. Pay deep respect to all peopleno matter what kind of person they might be
    57. 57. Before you shootsomeone down, ask...
    58. 58. What I think you said was, (repeat back to them) is that correct?
    59. 59. You’ll be amazed how much respect YOU get from your team for that
    60. 60. Let’s Review
    61. 61. Let’s Review1. Clear agenda
    62. 62. Review1. Clear agenda2. Right people
    63. 63. Review1. Clear agenda2. Right people3. Technology
    64. 64. Review1. Clear agenda2. Right people3. Technology4. Timing
    65. 65. Review1. Clear agenda 5. Conference calls2. Right people3. Technology4. Timing
    66. 66. Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology4. Timing
    67. 67. Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology 7. Beauty4. Timing
    68. 68. Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology 7. Beauty4. Timing 8. Respect
    69. 69. Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology 7. Beauty4. Timing 8. Respect
    70. 70. 8 Steps to greatMEETINGS

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