Effective Meetings

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I come from long line of professional meeting goers. My parents were in a gazillion clubs, committees and organizations. …

I come from long line of professional meeting goers. My parents were in a gazillion clubs, committees and organizations.
I've attended countless dreadful meetings, and was motivated to put together this simple presentation.
Our meeting culture is clearly out of control, so anything that can help has to be good!

More in: Business , Technology
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Transcript

  • 1. 8 Steps to greatMEETINGS
  • 2. In the US there are...
  • 3. In the US there are... 11 million meetings a day
  • 4. In the US there are... 11 million meetings a day 4 billion meetings a year
  • 5. In the US there are... 11 million meetings a day 4 billion meetings a year and
  • 6. 37% of employee’s timeis spent in those meetings
  • 7. most of these meetings are very bad
  • 8. Here’s the 8 stepsto great meetings
  • 9. 1. Agenda
  • 10. Ever been in abeautifully-planned garden?
  • 11. It got that waywith a clear plan
  • 12. Make your agenda Clear ConciseAttainable in one meeting
  • 13. Ever had too much food on your plate?
  • 14. Only bite off what you can chew, and NEVER have so much on the agendayou have to schedule another meeting
  • 15. 2. Right People
  • 16. Ever felt totallylost in a meeting?
  • 17. Or trapped?
  • 18. If someone does not need to be thereDON’T invite them!
  • 19. 3. Technology
  • 20. Ever wasted 10 minutes because you couldn’tget the projector to work?
  • 21. Get there earlyand iron out all the kinks
  • 22. A word aboutyour slides...
  • 23. If you can’t figure them out, neither will they!
  • 24. 4. Timing
  • 25. You know how tocatch a plane on time
  • 26. You know how to getto the movies on time
  • 27. So get to your meeting on time
  • 28. Start on time
  • 29. Never penalize the ones who show up, by making them wait for latecomers
  • 30. A word aboutmeetings that melt...
  • 31. You started at 1 pm,and now it’s 4:30 pm...
  • 32. Go back to step 1. Classic case oftoo much on the agenda
  • 33. 5. Conference Calls
  • 34. Ever had everyone wait, while someone called the ones who were not on the call?
  • 35. Its not because they forgot
  • 36. Its because theydon’t want to be on it!
  • 37. Make your conference calls REALLY short
  • 38. Ever wonder whatthey’re really doingon a conference call?
  • 39. 6. Be Here Now
  • 40. Have everything ready
  • 41. Pens, paper, water, snacks...Whatever might be needed, have it available
  • 42. A note aboutphones and laptops
  • 43. If people are doing the work at the meeting that they would be doingif they were not at the meeting
  • 44. thena. there’s something wrong with the meeting
  • 45. orb. they didn’t need to be there
  • 46. 7. Beauty
  • 47. If our meetings looked like plants,would they look like this?
  • 48. or this?
  • 49. Black belt tip: Always have something natural in the roomA plant — some real flowers — it makes a huge difference
  • 50. Be clean
  • 51. Ever come in andthe room is not clean?
  • 52. When you’re done,leave the plus for the next people. Clean up — they’ll appreciate it.
  • 53. 8. Respect
  • 54. Ever been in a meetingwhere the atmosphere looks like this?
  • 55. If you’re a leaderthen be a leader, and...
  • 56. Pay deep respect to all peopleno matter what kind of person they might be
  • 57. Before you shootsomeone down, ask...
  • 58. What I think you said was, (repeat back to them) is that correct?
  • 59. You’ll be amazed how much respect YOU get from your team for that
  • 60. Let’s Review
  • 61. Let’s Review1. Clear agenda
  • 62. Review1. Clear agenda2. Right people
  • 63. Review1. Clear agenda2. Right people3. Technology
  • 64. Review1. Clear agenda2. Right people3. Technology4. Timing
  • 65. Review1. Clear agenda 5. Conference calls2. Right people3. Technology4. Timing
  • 66. Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology4. Timing
  • 67. Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology 7. Beauty4. Timing
  • 68. Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology 7. Beauty4. Timing 8. Respect
  • 69. Review1. Clear agenda 5. Conference calls2. Right people 6. Be here now3. Technology 7. Beauty4. Timing 8. Respect
  • 70. 8 Steps to greatMEETINGS