Technology Club Software Training

767 views

Published on

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
767
On SlideShare
0
From Embeds
0
Number of Embeds
2
Actions
Shares
0
Downloads
0
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Technology Club Software Training

  1. 1. SOFTWARE TRAINING2nd September (Wednesday), Room 217, 5PM AND 6PM<br />Contact: Jesu Joseph (jesujoseph@rice.edu)<br />
  2. 2. POWERPOINT TIPS<br />
  3. 3. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />TIP – PLAN AHEAD!<br /><ul><li> Create an Overview
  4. 4. Validate Overview
  5. 5. Research for images and charts that can minimize text
  6. 6. Research of relevant stories and a good opening</li></li></ul><li>SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />TIP – 10/20/30 rule of PowerPoint<br /><ul><li> An effective PowerPoint presentation should
  7. 7. Have a maximum of 10 slides
  8. 8. Last no more than 20 minutes
  9. 9. Contain no font smaller than 30 point</li></ul>[http://blog.guykawasaki.com/2005/12/the_102030_rule.html]<br />
  10. 10. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />TIP – ALWAYS START WITH THE SLIDE MASTER<br />
  11. 11. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />TIP – START WITH THE SLIDE MASTER<br />
  12. 12. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />TIP – START WITH THE SLIDE MASTER<br />
  13. 13. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />TIP – KEEP BACKUPS<br /><ul><li> E.g.: Name files as Presentation-v01.pptx, Presentation-v02.pptx…
  14. 14. Before you make a major change, “save as” and ramp up the version no.</li></li></ul><li>SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />TIP – LESS IS MORE<br />
  15. 15. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br /><ul><li> HOW-TO
  16. 16. View the presentation side-by-side for easy copy-paste
  17. 17. Export slides as images (Save as PDF and use Foxit reader)</li></li></ul><li>SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />TIP – POWERPOINT SHORTCUTS<br />Editing Slides<br />Editing Slides<br />Presentation<br />Slideshow<br />New Slide<br />Copy Slide<br />Bold<br />Italic<br />Underline<br />Superscript<br />Subscript<br />Font Size (bigger)<br />Font Size (smaller)<br />Change Case<br />Remove formatting<br />Ctrl-M<br />Ctrl-D<br />Ctrl-B<br />Ctrl-I<br />Ctrl-U<br />Ctrl-Shift +<br />Ctrl =<br />Ctrl-Shift &gt;<br />Ctrl-Shift &lt;<br />Shift-F3<br />Ctrl Space<br />Copy autoshape style<br />Paste autoshape style<br />Cycle thru all objects<br />Select all objects<br />Group objects<br />Ungroup objects<br />Copy object<br />Zoom In/Out<br />Show Grid<br />Show Guides<br />Help<br />Ctrl-Shift-C<br />Ctrl-Shift-V<br />Tab<br />Ctrl-A<br />Ctrl-Shift G<br />Ctrl-Shift H<br />Ctrl and Drag<br />Ctrl MouseWheel<br />Shift-F9<br />Alt-F9<br />F1<br />Save<br />Print<br />Close<br />New<br />Find text<br />Spell check<br />Ctrl-S<br />Ctrl-P<br />Ctrl-W<br />Ctrl-N<br />Ctrl-F<br />F7<br />Start<br />Next slide or build<br />Previous slide or build<br />Jump to slide 14 <br />Black slide<br />White slide<br />First slide<br />Last slide<br />Quick keys<br />Re-start<br />Quit / End show<br />F5<br />Right Arrow<br />Left Arrow<br />14 Enter key<br />B<br />W<br />Home<br />End<br />F1<br />Home<br />Esc<br />General<br />Undo<br />Repeat<br />Help<br />Ctrl-Z<br />Ctrl-Y<br />F1<br />
  18. 18. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />HOW TO: USE EXTENDED DISPLAY<br />
  19. 19. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />HOW TO: USE EXTENDED DISPLAY<br />
  20. 20. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />HOW TO: USE EXTENDED DISPLAY<br />
  21. 21. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />HOW TO: USE EXTENDED DISPLAY<br />
  22. 22. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />HOW TO: USE EXTENDED DISPLAY<br />
  23. 23. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />HOW TO: USE EXTENDED DISPLAY<br />
  24. 24. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />HOW TO: ANIMATE GRAPHS<br />
  25. 25. Survey Design – Sample Charts<br />Profit Maximizing Quantity 22<br />Price Point $ 28,529<br />Page 31 of 59<br />
  26. 26. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />HOW TO: EMBED FLASH / YOUTUBE<br />
  27. 27. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />HOW TO: EMBED FLASH / YOUTUBE<br />
  28. 28. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />HOW TO: EMBED FLASH / YOUTUBE<br />
  29. 29. SOFTWARE TRAINING – MS OFFICE - POWERPOINT<br />HOW TO: EMBED FLASH / YOUTUBE<br />http://www.youtube.com/v/4yzUxNbi1h4<br />
  30. 30. Mind Mapping<br />
  31. 31. MIND MAPPING<br />MIND MAPS - A great tool to generate, visualize, structure, and classifyideas<br />
  32. 32. MIND MAPPING<br />Mind Maps for MBA Cases<br /><ul><li> Give your brain some free time between the reading and analysis of a case.
  33. 33. Structure the base map before reading the case using the questions.
  34. 34. As you read, update the mind-map with the information from the case.
  35. 35. Organize and grow the mind map as you read along.
  36. 36. Sleep over the case before you start analyzing.
  37. 37. Use the mind map as a basis for your analysis.</li></li></ul><li>MIND MAPPING<br />
  38. 38. MIND MAPPING<br />
  39. 39. MIND MAPPING TOOLS<br />MIND MANAGER:<br /><ul><li> http://www.mindjet.com
  40. 40. Web version available</li></ul>FREE MIND:<br /><ul><li> Free open-source tool
  41. 41. http://freemind.sourceforge.net</li></li></ul><li>Getting Things Done (GTD)<br />
  42. 42. SOFTWARE TRAINING – GTD BASICS<br />“Get everything out of your head. Make decisions about actions required on stuff when it shows up and not when it blows up.”<br />- David Allen<br />
  43. 43. SOFTWARE TRAINING – GTD BASICS<br />
  44. 44. SOFTWARE TRAINING – GTD BASICS<br />Use an in-basket, paper notes, voice, email, and electronic methods to collect 100% of everything.<br />
  45. 45. SOFTWARE TRAINING – GTD BASICS<br />1. What is it?<br />2. Is it Actionable? YES or NO<br /> * NO<br /> 1. Trash<br /> 2. Incubate (Someday/Maybe list)<br /> * YES<br /> 1. What is the next action?<br /> o Do it<br /> o Delegate it<br /> o Defer it<br /> o Project (anything requiring more than one step) <br />
  46. 46. SOFTWARE TRAINING – GTD BASICS<br />If you can take an action, calendar it or write it down on a next action list in terms of CONTEXT.<br />
  47. 47. SOFTWARE TRAINING – GTD BASICS<br />Weekly review to review your system, update your lists, clean, current, and complete.<br />
  48. 48. SOFTWARE TRAINING – GTD BASICS<br />The 4 criteria model for determining actions in the moment in order: <br />Context<br />Time available<br />Energy available<br />Priority<br />
  49. 49. SOFTWARE TRAINING – GTD TOOLS<br />3 Great tools: <br />My Life Organized:<br /><ul><li>http://www.mylifeorganized.net
  50. 50. Professional Version ($50). Light Version – Free.</li></ul>Toodledo<br /><ul><li>http://www.toodledo.com
  51. 51. Free Online Tool
  52. 52. Syncs with Outlook using 3rd-party software:</li></ul>http://www.chromadrake.com<br />GTD Outlook Plugin<br /><ul><li>https://gtdsupport.netcentrics.com
  53. 53. Full License ($75)</li></li></ul><li>SOFTWARE TRAINING – GTD TOOLS<br />
  54. 54. SOFTWARE TRAINING – GTD TOOLS - TOODLEDO<br />
  55. 55. Smart Draw<br />
  56. 56. SMART DRAW<br />
  57. 57. SMART DRAW<br />
  58. 58. SMART DRAW<br />
  59. 59. Outlook Plugins<br />
  60. 60. OUTLOOK PLUGIN - XOBNI<br />FAST EMAIL SEARCH<br />COMPLETE PERSONAL INFORMATION FROM FACEBOOK / LINKED IN<br />ADD TO FACEBOOK/LINKEDIN<br />FIND CONNECTIONS<br />THREADED COVERSATIONS<br />FIND ATTACHMENTS<br />
  61. 61. OUTLOOK PLUGIN – LINKEDIN TOOLBAR<br />
  62. 62. OUTLOOK PLUGINS<br />XOBNI:<br />http://www.xobni.com<br />LINKEDIN TOOLBAR:<br />http://www.linkedin.com/static?key=outlook_toolbar_download<br />
  63. 63. Other Great Tools<br />
  64. 64. OTHER TOOLS<br />Video Playback – VLC Player:<br />http://www.videolan.org<br />TWITTER / FACEBOOK updates - TweetDeck:<br />http://www.tweetdeck.com<br />FILE EXPLORER – Ultra Explorer:<br />http://www.mustangpeak.net/subdomains/ultraexplorer<br />SYNC FILES – Allway Sync:<br />http://www.tweetdeck.com<br />SCREEN CAPTURE – Snagit 9:<br />http://www.techsmith.com/screen-capture.asp<br />OPTIMIZE PC PERFORMANCE – Advanced System Care:<br />http://www.iobit.com<br />SYNC CALENDARS AT WORK & SCHOOL – Google Calendar Sync:<br />http://www.google.com/support/calendar/bin/answer.py?hl=en&answer=98563<br />
  65. 65. THANK YOU!<br />

×