Technology Club Software Training

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  • 1. SOFTWARE TRAINING2nd September (Wednesday), Room 217, 5PM AND 6PM
    Contact: Jesu Joseph (jesujoseph@rice.edu)
  • 2. POWERPOINT TIPS
  • 3. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    TIP – PLAN AHEAD!
    • Create an Overview
    • 4. Validate Overview
    • 5. Research for images and charts that can minimize text
    • 6. Research of relevant stories and a good opening
  • SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    TIP – 10/20/30 rule of PowerPoint
    • An effective PowerPoint presentation should
    • 7. Have a maximum of 10 slides
    • 8. Last no more than 20 minutes
    • 9. Contain no font smaller than 30 point
    [http://blog.guykawasaki.com/2005/12/the_102030_rule.html]
  • 10. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    TIP – ALWAYS START WITH THE SLIDE MASTER
  • 11. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    TIP – START WITH THE SLIDE MASTER
  • 12. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    TIP – START WITH THE SLIDE MASTER
  • 13. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    TIP – KEEP BACKUPS
    • E.g.: Name files as Presentation-v01.pptx, Presentation-v02.pptx…
    • 14. Before you make a major change, “save as” and ramp up the version no.
  • SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    TIP – LESS IS MORE
  • 15. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    • HOW-TO
    • 16. View the presentation side-by-side for easy copy-paste
    • 17. Export slides as images (Save as PDF and use Foxit reader)
  • SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    TIP – POWERPOINT SHORTCUTS
    Editing Slides
    Editing Slides
    Presentation
    Slideshow
    New Slide
    Copy Slide
    Bold
    Italic
    Underline
    Superscript
    Subscript
    Font Size (bigger)
    Font Size (smaller)
    Change Case
    Remove formatting
    Ctrl-M
    Ctrl-D
    Ctrl-B
    Ctrl-I
    Ctrl-U
    Ctrl-Shift +
    Ctrl =
    Ctrl-Shift >
    Ctrl-Shift <
    Shift-F3
    Ctrl Space
    Copy autoshape style
    Paste autoshape style
    Cycle thru all objects
    Select all objects
    Group objects
    Ungroup objects
    Copy object
    Zoom In/Out
    Show Grid
    Show Guides
    Help
    Ctrl-Shift-C
    Ctrl-Shift-V
    Tab
    Ctrl-A
    Ctrl-Shift G
    Ctrl-Shift H
    Ctrl and Drag
    Ctrl MouseWheel
    Shift-F9
    Alt-F9
    F1
    Save
    Print
    Close
    New
    Find text
    Spell check
    Ctrl-S
    Ctrl-P
    Ctrl-W
    Ctrl-N
    Ctrl-F
    F7
    Start
    Next slide or build
    Previous slide or build
    Jump to slide 14
    Black slide
    White slide
    First slide
    Last slide
    Quick keys
    Re-start
    Quit / End show
    F5
    Right Arrow
    Left Arrow
    14 Enter key
    B
    W
    Home
    End
    F1
    Home
    Esc
    General
    Undo
    Repeat
    Help
    Ctrl-Z
    Ctrl-Y
    F1
  • 18. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    HOW TO: USE EXTENDED DISPLAY
  • 19. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    HOW TO: USE EXTENDED DISPLAY
  • 20. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    HOW TO: USE EXTENDED DISPLAY
  • 21. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    HOW TO: USE EXTENDED DISPLAY
  • 22. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    HOW TO: USE EXTENDED DISPLAY
  • 23. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    HOW TO: USE EXTENDED DISPLAY
  • 24. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    HOW TO: ANIMATE GRAPHS
  • 25. Survey Design – Sample Charts
    Profit Maximizing Quantity 22
    Price Point $ 28,529
    Page 31 of 59
  • 26. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    HOW TO: EMBED FLASH / YOUTUBE
  • 27. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    HOW TO: EMBED FLASH / YOUTUBE
  • 28. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    HOW TO: EMBED FLASH / YOUTUBE
  • 29. SOFTWARE TRAINING – MS OFFICE - POWERPOINT
    HOW TO: EMBED FLASH / YOUTUBE
    http://www.youtube.com/v/4yzUxNbi1h4
  • 30. Mind Mapping
  • 31. MIND MAPPING
    MIND MAPS - A great tool to generate, visualize, structure, and classifyideas
  • 32. MIND MAPPING
    Mind Maps for MBA Cases
    • Give your brain some free time between the reading and analysis of a case.
    • 33. Structure the base map before reading the case using the questions.
    • 34. As you read, update the mind-map with the information from the case.
    • 35. Organize and grow the mind map as you read along.
    • 36. Sleep over the case before you start analyzing.
    • 37. Use the mind map as a basis for your analysis.
  • MIND MAPPING
  • 38. MIND MAPPING
  • 39. MIND MAPPING TOOLS
    MIND MANAGER:
    • http://www.mindjet.com
    • 40. Web version available
    FREE MIND:
    • Free open-source tool
    • 41. http://freemind.sourceforge.net
  • Getting Things Done (GTD)
  • 42. SOFTWARE TRAINING – GTD BASICS
    “Get everything out of your head. Make decisions about actions required on stuff when it shows up and not when it blows up.”
    - David Allen
  • 43. SOFTWARE TRAINING – GTD BASICS
  • 44. SOFTWARE TRAINING – GTD BASICS
    Use an in-basket, paper notes, voice, email, and electronic methods to collect 100% of everything.
  • 45. SOFTWARE TRAINING – GTD BASICS
    1. What is it?
    2. Is it Actionable? YES or NO
    * NO
    1. Trash
    2. Incubate (Someday/Maybe list)
    * YES
    1. What is the next action?
    o Do it
    o Delegate it
    o Defer it
    o Project (anything requiring more than one step)
  • 46. SOFTWARE TRAINING – GTD BASICS
    If you can take an action, calendar it or write it down on a next action list in terms of CONTEXT.
  • 47. SOFTWARE TRAINING – GTD BASICS
    Weekly review to review your system, update your lists, clean, current, and complete.
  • 48. SOFTWARE TRAINING – GTD BASICS
    The 4 criteria model for determining actions in the moment in order:
    Context
    Time available
    Energy available
    Priority
  • 49. SOFTWARE TRAINING – GTD TOOLS
    3 Great tools:
    My Life Organized:
    • http://www.mylifeorganized.net
    • 50. Professional Version ($50). Light Version – Free.
    Toodledo
    • http://www.toodledo.com
    • 51. Free Online Tool
    • 52. Syncs with Outlook using 3rd-party software:
    http://www.chromadrake.com
    GTD Outlook Plugin
    • https://gtdsupport.netcentrics.com
    • 53. Full License ($75)
  • SOFTWARE TRAINING – GTD TOOLS
  • 54. SOFTWARE TRAINING – GTD TOOLS - TOODLEDO
  • 55. Smart Draw
  • 56. SMART DRAW
  • 57. SMART DRAW
  • 58. SMART DRAW
  • 59. Outlook Plugins
  • 60. OUTLOOK PLUGIN - XOBNI
    FAST EMAIL SEARCH
    COMPLETE PERSONAL INFORMATION FROM FACEBOOK / LINKED IN
    ADD TO FACEBOOK/LINKEDIN
    FIND CONNECTIONS
    THREADED COVERSATIONS
    FIND ATTACHMENTS
  • 61. OUTLOOK PLUGIN – LINKEDIN TOOLBAR
  • 62. OUTLOOK PLUGINS
    XOBNI:
    http://www.xobni.com
    LINKEDIN TOOLBAR:
    http://www.linkedin.com/static?key=outlook_toolbar_download
  • 63. Other Great Tools
  • 64. OTHER TOOLS
    Video Playback – VLC Player:
    http://www.videolan.org
    TWITTER / FACEBOOK updates - TweetDeck:
    http://www.tweetdeck.com
    FILE EXPLORER – Ultra Explorer:
    http://www.mustangpeak.net/subdomains/ultraexplorer
    SYNC FILES – Allway Sync:
    http://www.tweetdeck.com
    SCREEN CAPTURE – Snagit 9:
    http://www.techsmith.com/screen-capture.asp
    OPTIMIZE PC PERFORMANCE – Advanced System Care:
    http://www.iobit.com
    SYNC CALENDARS AT WORK & SCHOOL – Google Calendar Sync:
    http://www.google.com/support/calendar/bin/answer.py?hl=en&answer=98563
  • 65. THANK YOU!