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  1. 1. Copyreading Bernadette F. Tamayo
  2. 2. July 10, 2008, tabloid
  3. 3. WATER SAMPLINGKumuha ng sample ng tubig mula sa bahaging nilubugan ng MV Princess of the Stars ang mga Coast Guard biologists upang suriin. (AFP)
  4. 4. DAVAO BLOOMS The streets of Davao burst into colors that the rains failed to wash during the city’s celebration of the annual Kadayawan sa Dabaw festival. Street performers, like these students, turned the city’s roads into a stage to thank the heavens for the bountiful harvests. - PDI, Aug. 18, 2004» Corrections PDI August 19, 2004» IN YESTERDAY’S issue, the caption of a front-page photo misstated the location of the staging of the Kadayawan sa Dabaw festival. The staging was held on the campus of the Centro Escolar University in Manila – not the streets of Davao City.
  5. 5. COPYREADING & HEADLINE WRITINGCopyreading is Proofreading isediting the copy by the correction of errors inuse of appropriate galley or page proofssymbols. by the use ofA copy is the proofreading symbols.typewritten material A galley proof is asubmitted to the long, narrow proofencoder for pulled from type on atypesetting. galley.
  6. 6. Preparing the copyType on one side of the sheet , double space.Identify the story on the first page with a slugline : the name of the paper » words identifying the story » the reporter » the dateIndent at least five spaces each paragraph.Type the word More at the bottom of eachpage except the last, which is marked with30 or #.
  7. 7. The copyThe RepublicEnrolment increases by 2%Yasmin TamayoJune 25 The students enrolled at Marcelo H.del Pilar National high School (MHPNHS)increased by 2%. More
  8. 8. Tips for Polishing CopyYou should be the readers advocate inimproving the story. Every change you makeshould improve a story. If it doesnt improve thestory, its not worth your time.Whats the story about?Ask what the story is about and whats the point.If you cant answer these two distinct questions,the reader surely wont know. The story mayneed some more work by the writer to provide astronger focus. If you know what the story isabout and what the point is, ask yourselfwhether the lead reflects that understanding. Ifnot, the story may need revision.
  9. 9. The copyThe RepublicEnrolment increases by 2%Yasmin TamayoJune 25 The students enrolled at Marcelo H.del Pilar National high School (MHPNHS)increased by two percent from last year’s11,340 to 12,627 this school year. More
  10. 10. Tips for Polishing CopyWhats the news?Ask yourself what the news is. Is it highenough in the story? If youre pullingyour headline from the sixth paragraph,consider whether that should be the lead.Try to make fun of the story.Does it contain any obvious statementsthat will draw a "duh!" from the reader?Does it have any awkward doublemeaning?
  11. 11. The Craft of Copy EditingCollaborate with ReportersToo often copy editors and reporters areviewed as adversaries rather thancollaborators. The best copy editors workwith reporters to improve their stories andensure accuracy.Respect the writers authorship.However good or bad a story is, the writer isthe author. The writers name goes on thestory. The writer will hear any feedback fromthe public about the story. The editor shouldalways try to consult the writer aboutsignificant changes and should try to makechanges in the writers voice and style .
  12. 12. The Craft of Copy EditingRespect the writers knowledge.Before you change a fact in the story, checkwith the writer, even if the writer isntreadily available. You may check your clipsor another resource and be quite sure thewriter has made an error. Changing factswithout consulting the reporter invitescorrections and animosity.Consult about headlines.Run your headline past the reporter if timeallows. Maybe youve missed the point ofthe story (in which case, maybe the reporterneeds to make the point clearer). Thereporter can help prevent a headline that isinaccurate, or potentially offensive.
  13. 13. The Craft of Copy EditingThis advice from Pisetzner:"Make friends, particularly with thereporters. Wander over at the start of yourshift, compliment them on pieces theywrote, talk shop when they have a minute.Tell them why you made a change; try tolook regretful if they disapprove. Clawaway at that stone wall between naturaladversaries. Build trust. After a while, itsamazing how much leeway theyll give youas you try to do your job properly."
  14. 14. The Craft of Copy EditingAnd this advice from Perlman:"An editor needs to be able to explain whatthe problem is and propose a solution, notjust cite rules. If theres no time ondeadline, do it the next day, or leave a note.When reporters and higher-ups see that acopy editor is paying attention to thecontent, and cares not just about what thereporter got wrong but also about what thereader might not understand and carefullyand logically points it out, they may listen.
  15. 15. The copy editorThe duty of editing fallschiefly on the editor in chiefwho sits at the head of thecopy desk with hiscopyreaders.The most essential functionof a copy editor is to watchfor mistakes.He is the last line of defense,what gets past the copy deskgets into the paper.
  16. 16. Copy editor’s jobFOLLOWS STYLERULES Is it enrolment orMakes sure the enrollment? Perstory conforms to cent or percent?the newspaper Are months instylebook or style given datessheet for abbreviated orconsistency. not?
  17. 17. Copy editor’s jobCHECKS FACTS Checks names, titlesaddresses, Does the story cite adesignations, semestral study grant ofidentifications, etc. P12,000.00 and provideRechecks figures and figures itemized astotals. P2,500.00 for tuition,Challenges facts, P7,000.00 for books andclaims or reports P3,500.00 for lodging?when they sound Is it Mr. Roxas oranomalous, illogical Rojas? Willie Salvadorand incredible or Willie Sy Alvarado?
  18. 18. Copy editor’s job CHECKS SPELLING AND GRAMMAR Almost all sentences Straightens out in the story should be ungrammatical in the active voice, constructions. not passive. Checks spelling and The editor changes punctuation. this sentence: Suggestions is offered Checks sentence by the Student construction Counsel to _______ _________________.
  19. 19. Copy editor’s jobCHECKS ORGANIZATIONRewrites the leadwhen necessary. Does the article play up the feature orCuts a story to size most important fact or to the required of the story? length. Is something mentioned in the leadShortens sentences but not mentionand tightens again or elaboratedparagraphs if need be. until the eight paragraph?
  20. 20. Copy editor’s job Cross out adjectives inCHECKS news items.EDITORIALIZING The reader must knowWatches out for whose opinion is beingslanting or any expressed. Someattempt to present reporters providethe story in a subtly attribution in the leadbiased way. and then never mention the source again.TheDeletes all opinions, editor puts in all thespeculations and necessary “he said,” “shestatements which are pointed out,” “he added,”without sources.
  21. 21. Copy editor’s job CHECKS Tuwing hahagikhik si Kris to a suggestive question ni LIBELOUS Boy, ang nagpa-flash sa tao TEXT ay hindi sweet girl kundiWatches out for “may STD ‘to, “may STDlibelous or derogatory ‘to, may STD ‘to.” Sa damistatements.(Truth is ng lalaking inaamin niyangnot an excuse for libel, naging konektado sa kanya,with ill motive behind) minsan maiisip mo, sa pinaggagawa niya, desrveChecks attributions naman niyang magka-STDand see that they are eh. - Abanteproperly identified.
  22. 22. Copyreading Symbols The copy editor does not erase anything in the article but only makes use of copyreading symbols to suggest the necessary corrections or changes. At the end of the article, the editor writes # to suggest end of the storyOr more to mean the article is lacking in information
  23. 23. When all the corrections have been made, thecopy editor goes over the story one moretime, reading it for sense, for total effectrather than mechanical problems. Theeditor takes the role of the reader andasks: “Are all the questions answered? Isit clear? Easy to read? Then he is ready to write the headline.
  24. 24. COPYREAD USING SYMBOLS• MANILA, Philippines - A 16-years-old in coming high school senior wins the covetEnglish Speaking Union’s (EUSU) InternationalPublic Speaking Competition last friday onnLondon. Dapul’s fiveminute speech entitled, “Fishmucus and Foot Fungus” focused on howscientific research could served as a cure-allfor many of the world’s problem Gian Carlo Dapul, a cute student at thePhilippines Science High School bested almostsixty participant from 35 countries withthecompetitions’ theme, Frontiers New.”
  25. 25. COPYREAD USING SYMBOLS• MANILA, Philippines - A 16years-old in coming highschoolsenior wins the covet EnglishEnglish Speaking Union’s(EUSU) InternationalPublic Speaking Competitionlast friday onn London.
  26. 26. COPYREAD USING SYMBOLS Dapul’s fiveminute speechentitled, “Fish mucus and FootFungus” focused on howscientific research could servedas a cure-all for many of theworld’s problem
  27. 27. COPYREAD USING SYMBOLS• Gian Carlo Dapul, a cutestudent at the PhilippinesScience High School bestedalmost sixty participant from35 countries with thecompetitions’ theme, FrontiersNew.”
  28. 28. His speech also went well with judges forits oft-humorous lines.For instance, while speaking about the“most expensive coffee in the world”which is gathered from the droppings of acivet cat, Dapul asked, “So, who’s hadcoffee with their breakfast?”“If only we could make science fairs andcontests as popular as the thriving ‘PopIdol’ franchise. Although I’m not sure ifSimon Cowell’s sardonic comments will sitwell with my peers,’ he added in hisspeech.
  29. 29. MANILA, Philippines - A 16-year-old incoming high school senior won the coveted English Speaking Union’s (ESU) International Public Speaking Competition last Friday in London.Gian Carlo Dapul, a student at the Philippine Science High School bested almost 60 participants from 35 countries with the competition’s theme, “New Frontiers.”Dapul’s five-minute speech entitled, “Fish mucus and Foot Fungus” focused on how scientific research could serve as a cure-all for many of the world’s problems. more