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Project management session 1


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Introduction to Project Management given to VSO Nigeria National Volunteers in Kano in November 2012

Introduction to Project Management given to VSO Nigeria National Volunteers in Kano in November 2012

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  • 1. Sheila AshKano, November 2012 © 2012 Sheila Ash 1
  • 2. 2. Logically 1. Projects structuringand Project your project -Management Logframe 3. Scheduling 4. Justifyingyour project - your project workplan © 2012 Sheila Ash 2
  • 3.  What is a Project? What characteristics do all projects have in common? What is Project Management? What skills must a Project Manager possess? © 2012 Sheila Ash 3
  • 4.  A project is a series of activities aimed at bringing about clearly specified objectives by producing a set of precisely defined deliverables within a defined time period, within a defined budget and within defined quality constraints © 2012 Sheila Ash 5
  • 5.  5 process groups  9 knowledge areas ◦ Initiating/Defining  Management of ◦ Planning ◦ Scope ◦ Executing ◦ Time ◦ Monitoring + ◦ Cost Controlling ◦ Quality ◦ Closing ◦ Human Resource ◦ Procurement ◦ Integration ◦ Communications ◦ Risk © 2012 Sheila Ash 8
  • 6. Define Plan Implement Close Risks Monitor and Control © 2012 Sheila Ash 9
  • 7. © 2012 Sheila Ash 12
  • 8.  We contract A. 1 man to build the walls (3 days) B. 1 man to put on the roof (3 days) The roofer (B) can only start work after the walls are built TOTAL AMOUNT OF WORK: 6 days TIME TAKEN: 6 days BUT what if we have to complete the project in 5 days? © 2012 Sheila Ash 13
  • 9. © 2012 Sheila Ash 14
  • 10.  Need – the problem you are addressing Goal/ Purpose/ Objectives Outputs/Deliverables Outcomes/Impact Inputs/Resources Risks Learnings Monitoring & Evaluation Sustainability © 2012 Sheila Ash 15
  • 11.  The wider, longer term development goal. The desired state where a needs or problem no longer exists or is significantly improved . The project will contribute towards this long term impact, but will not achieve it itself. This might be a government objective or UN MDG. Example: Decreased incidence and impact of diarrheal diseases © 2012 Sheila Ash 16
  • 12.  What change of benefit do we want the project to achieve? Try to include both material benefits and positive social change in the purpose statement There should be only one. If you have >1 purpose, split the project into 2 projects sharing the same goal Example: Increased access to, and use of, safe water in the region © 2012 Sheila Ash 17
  • 13.  What outputs are needed to achieve the purpose? i.e what will the project deliver? The project team has control over outputs Typically 3-6 Example: Improved sources of safe water © 2012 Sheila Ash 18
  • 14.  How will we deliver the outputs? Likely to be a long list of activities to carry out Activity statement should start with an active verb Example: Upgrade current wells Construct new wells © 2012 Sheila Ash 19
  • 15.  Human Resources – Labour, Expert skills Monetary Resources - ₦ Material Resources - Bricks, Cement, Paper, Pens, Fuel etc © 2012 Sheila Ash 20
  • 16. Problem •High infant mortality Goal •Decreased incidence and impact of diarrheal diseases Purpose •Increased access to, and use of, safe water in the region •To improve the quality of the water supply to the community Objectives •To pipe water into each household •To equip every household with a latrine •Improved sources of safe waterOutputs/Deliverables •Improved access to safe water for every household •Latrines built for every household •Upgrade current wells •Construct new wells •Install piping Activities •Fit water filters •Build latrines •Run a Hygiene campaign © 2012 Sheila Ash 21
  • 17. Inputs / Outputs / Impact /Resources Deliverables Outcomes Labour 2 existing wells repaired Every person has better access to safe water 10 new wells builtBricks, cement, wood etc Water pipes reach every household in communityPipes, plumbing supplies etc Latrines built for every Decreased incidence household and impact of diarrheal diseases in region Money Hygiene campaign run © 2012 Sheila Ash 22
  • 18. Need / • You need to feed your family butProblem money is scarce and food is expensive • To reduce expenditure on food byPurpose growing our own food • Grow enough / X Kg corn to feed theObjective family for a year © 2012 Sheila Ash 23
  • 19. Inputs / Outputs / Impact /Resources Deliverables Outcomes Labour Harvested crop Family is fed Fertilizer Water Money into Seed Waste plant savings to build material Money grain store © 2012 Sheila Ash 24