Due Diligence & Ontario’s Occupational Health & Safety Act Presented by: Murray Hyatt, B.Sc. Paul A. Cyr, CRSP Ottawa Hospital, Ottawa, ON

The Occupational Health & Safety Act Minimum Standard Regulations made under the OHSA Internal Responsibility System Rights of Workers Offenses and fines The concept of Due Diligence

Minimum Standard

Regulations made under the OHSA

Internal Responsibility System

Rights of Workers

Offenses and fines

The concept of Due Diligence

Regulations and Standards Reg. 67/93-Health Care and Residential Facilities Reg. 851-Industrial Establishments Reg. 860-WHMIS Reg. 833 Control of Exposure to Chemical and Biological Agent Designated Substances Regulations (Mercury, ETO, Asbestos etc.)

Reg. 67/93-Health Care and Residential Facilities

Reg. 851-Industrial Establishments

Reg. 860-WHMIS

Reg. 833 Control of Exposure to Chemical and Biological Agent

Designated Substances Regulations (Mercury, ETO, Asbestos etc.)

Regulations and Standards, cont’d X-ray Safety-Regulation 861 Window Cleaning-Regulation 859 Critical Injury defined-Regulation 834 Others: Workplace Safety and Insurance Act Ontario Building Code, Ontario Fire Code, CSA standards, etc...

X-ray Safety-Regulation 861

Window Cleaning-Regulation 859

Critical Injury defined-Regulation 834

Others:

Workplace Safety and Insurance Act

Ontario Building Code,

Ontario Fire Code,

CSA standards, etc...

Internal Responsibility System Principal that workplace hazards can be dealt with through communication and co-operation between employer and workers. Workplace parties share the responsibility for occupational health and safety and must strive to identify hazards and develop strategies to protect workers Multipartite Approach

Principal that workplace hazards can be dealt with through communication and co-operation between employer and workers.

Workplace parties share the responsibility for occupational health and safety and must strive to identify hazards and develop strategies to protect workers

Multipartite Approach

Rights of Workers Right to know Right to participate Right to refuse Right to stop work

Right to know

Right to participate

Right to refuse

Right to stop work

Duties and Responsibilities of Workplace Parties Under the OH&S Act

Section 25 - Duties of Employers Equipment, materials and protective devices as prescribed are provided Equipment, materials and protective devices are maintained in good condition Measures and procedures prescribed are carried out in workplace Equipment, materials and protective devices provided are used as prescribed Appoint a competent person as a supervisor

Equipment, materials and protective devices as prescribed are provided

Equipment, materials and protective devices are maintained in good condition

Measures and procedures prescribed are carried out in workplace

Equipment, materials and protective devices provided are used as prescribed

Appoint a competent person as a supervisor

Duties of Employers cont’d Provide information, instruction and supervision to worker to protect safety of worker Acquaint a worker or a person in authority over a worker with any workplace hazards Afford assistance to JHSC Prepare and review at least annually a written OH&S policy and develop a program to implement that policy Take every precaution reasonable in the circumstances to protect the worker

Provide information, instruction and supervision to worker to protect safety of worker

Acquaint a worker or a person in authority over a worker with any workplace hazards

Afford assistance to JHSC

Prepare and review at least annually a written OH&S policy and develop a program to implement that policy

Take every precaution reasonable in the circumstances to protect the worker

Definition of Competent Person Qualified because of knowledge, training, and experience to organize the work and its performance Familiar with OH&S Act and Regulations Has knowledge of any potential or actual danger to safety in the workplace

Qualified because of knowledge, training, and experience to organize the work and its performance

Familiar with OH&S Act and Regulations

Has knowledge of any potential or actual danger to safety in the workplace

Section 27 - Duties of Supervisors Ensure worker uses or wears the equipment and/or PPE required by employer Advise worker of any potential or actual danger to worker’s safety Ensure worker works in compliance with OH&S Act and Regulations Provide a worker with written instructions Take every precaution reasonable in the circumstances to protect the worker

Ensure worker uses or wears the equipment and/or PPE required by employer

Advise worker of any potential or actual danger to worker’s safety

Ensure worker works in compliance with OH&S Act and Regulations

Provide a worker with written instructions

Take every precaution reasonable in the circumstances to protect the worker

Section 28 - Duties of Workers Work in compliance with OH&S Act and Regulations Use or wear equipment and/or PPE required by employer Report any contravention of OH&S Act and Regulations Report absence or defect in any equipment or protective device Shall not engage in any horseplay, or rough and boisterous conduct

Work in compliance with OH&S Act and Regulations

Use or wear equipment and/or PPE required by employer

Report any contravention of OH&S Act and Regulations

Report absence or defect in any equipment or protective device

Shall not engage in any horseplay, or rough and boisterous conduct

Section 9 - Powers of JHSC Make recommendations about the safety of workplace written response required within 21 days Obtain information from the employer Consulted about testing in the workplace Annual workplace inspections Review DSR Assessments and Control Programs

Make recommendations about the safety of workplace

written response required within 21 days

Obtain information from the employer

Consulted about testing in the workplace

Annual workplace inspections

Review DSR Assessments and Control Programs

Section 23 - Constructors Defined: means a person who undertakes a project for an owner and includes an owner who undertakes all or part of a project by himself or by more then one employer. Must ensure Act and Regs are abided by on the project Ensure every employer and worker on project comply with Act and Regs. and that H&S of workers on project be protected Ensure MOL is notified of projects as required Take every precaution reasonable in the circumstances to protect the worker

Defined: means a person who undertakes a project for an owner and includes an owner who undertakes all or part of a project by himself or by more then one employer.

Must ensure Act and Regs are abided by on the project

Ensure every employer and worker on project comply with Act and Regs. and that H&S of workers on project be protected

Ensure MOL is notified of projects as required

Take every precaution reasonable in the circumstances to protect the worker

Section 32 - Directors and Officers of Corporation Shall take all reasonable care to ensure that the corporation complies with: The Act and Regulations Orders and requirements of inspectors and directors Orders of the Minister

Shall take all reasonable care to ensure that the corporation complies with:

The Act and Regulations

Orders and requirements of inspectors and directors

Orders of the Minister

Section 43 - Right to Refuse Restricted right for hospital workers endangers the safety of another person inherent or normal condition of employment

Restricted right for hospital workers

endangers the safety of another person

inherent or normal condition of employment

Refusal to Work Worker may refuse if he or she has reason to believe that: operation of equipment or device may endanger physical condition of workplace may endanger contravenes OH&S Act and/or Regulations

Worker may refuse if he or she has reason to believe that:

operation of equipment or device may endanger

physical condition of workplace may endanger

contravenes OH&S Act and/or Regulations

Work Refusal - Stage One Worker promptly reports refusal to supervisor Supervisor investigates forthwith in presence of worker Labour JHSC member Worker remains in safe location until investigation complete Refusal resolved, worker returns to work

Worker promptly reports refusal to supervisor

Supervisor investigates forthwith

in presence of worker

Labour JHSC member

Worker remains in safe location until investigation complete

Refusal resolved, worker returns to work

Work Refusal - Stage Two MOL notified Pending results of investigation worker to remain in a safe location worker may be assigned other work another worker may be assigned work; however, must be advised of refusal in the presence of Labour JHSC member

MOL notified

Pending results of investigation

worker to remain in a safe location

worker may be assigned other work

another worker may be assigned work; however, must be advised of refusal in the presence of Labour JHSC member

Work Refusal - Stage Three MOL investigation and decision Reprisals by employer prohibited

MOL investigation and decision

Reprisals by employer prohibited

Bilateral Work Stoppage Certified worker has reason to believe that dangerous circumstances exist Dangerous circumstances contravention of OH&S Act and/or Regulations contravention poses a danger to workers delay in controlling may seriously endanger workers Restricted if work stoppage endangers safety of another person

Certified worker has reason to believe that dangerous circumstances exist

Dangerous circumstances

contravention of OH&S Act and/or Regulations

contravention poses a danger to workers

delay in controlling may seriously endanger workers

Restricted if work stoppage endangers safety of another person

Bilateral Work Stoppage cont’d Prompt investigation by supervisor Investigation by second certified worker who represents other workplace party If both certified workers agree work stoppage may be ordered

Prompt investigation by supervisor

Investigation by second certified worker who represents other workplace party

If both certified workers agree work stoppage may be ordered

Workplace Accidents Reporting Obligations

Critical Injuries Injury places life in jeopardy Produces unconsciousness Results in substantial loss of blood Fracture of a leg or arm, but not a finger or toe Amputation of a leg, arm, hand or foot but not finger or toe Burn to a major portion of the body Loss of sight in an eye

Injury places life in jeopardy

Produces unconsciousness

Results in substantial loss of blood

Fracture of a leg or arm, but not a finger or toe

Amputation of a leg, arm, hand or foot but not finger or toe

Burn to a major portion of the body

Loss of sight in an eye

Reporting Critical Injuries/fatalities (Section 5, Reg 67/93) MOL - immediate notification MOL - written report within 48 hrs WSIB-written within 3 days

MOL - immediate notification

MOL - written report within 48 hrs

WSIB-written within 3 days

Non-critical Injuries Lost-time/health Care/modified Duties Must be reported to WSIB within 3 days of employer being notified Notification to MOL within 4 days Manager/supervisor to investigate accident and take steps to prevent recurrence

Must be reported to WSIB within 3 days of employer being notified

Notification to MOL within 4 days

Manager/supervisor to investigate accident and take steps to prevent recurrence

Section 66 - Offenses and Penalties Every person who contravenes or fails to comply with the act or ministry orders is guilty of an offense . Upon conviction, fines up to $25,000 and up to 12 month jail term per offense. Corporation: fines up to $500,000 per offense. Accused person (incl. Corp.) may be found liable for any act or neglect on the part of directors, managers, supervisors, officers etc., as if offense was committed by accused Strict liability

Every person who contravenes or fails to comply with the act or ministry orders is guilty of an offense . Upon conviction, fines up to $25,000 and up to 12 month jail term per offense.

Corporation: fines up to $500,000 per offense.

Section 54 - Enforcement MOL inspectors can enter any workplace (except dwellings), anytime without warrant Seize or make use of anything in the workplace so as to gather evidence Question anyone, order any tests, take photos, take samples, etc., all at the expense of the employer Issue orders ; in effect until hazard rectified 50,000 site visits before year 2000

MOL inspectors can enter any workplace (except dwellings), anytime without warrant

Seize or make use of anything in the workplace so as to gather evidence

Question anyone, order any tests, take photos, take samples, etc., all at the expense of the employer

Issue orders ; in effect until hazard rectified

50,000 site visits before year 2000

Due Diligence As a legal defense -acquittal in either of two ways: Proving that all reasonable care was taken to avoid the episode or, Proving that one believed in a mistaken set of facts (ignorance of the law doesn’t count) that, if true, would render the prohibited act innocent. Being “willfully blind” will not save you, it will bury you

As a legal defense -acquittal in either of two ways:

Proving that all reasonable care was taken to avoid the episode or,

Proving that one believed in a mistaken set of facts (ignorance of the law doesn’t count) that, if true, would render the prohibited act innocent.

Establishing Due Diligence Develop specific policies, practices and procedures for hazardous activities in the workplace Provide adequate orientation and training to workers Ensure that competent supervisory staff monitor hazardous work and communicate risks to workers Audit the workplace for foreseeable health and safety risks and protect workers accordingly Ensure compliance through rules and discipline

Develop specific policies, practices and procedures for hazardous activities in the workplace

Provide adequate orientation and training to workers

Ensure that competent supervisory staff monitor hazardous work and communicate risks to workers

Audit the workplace for foreseeable health and safety risks and protect workers accordingly

Ensure compliance through rules and discipline