Staffing & Workflow<br />For the Smaller Institution<br />All’s Well That Ends Well: Confessions from South Carolina’s Dig...
SCPL Digitization Program<br />Made up of:<br />Digitization Steering CommitteeLibrary Director, Director of Reference Ser...
General Statements<br />Unfortunately:<br />One size does not fit all<br />No magic answers<br />No standard workflow or s...
General Statements	<br />Basically, design general, loosely-based guidelines.<br />The Key (as in most things):<br />Be pr...
Staffing & Workflow<br />Sometimes<br />Staffing<br />Will<br />Dictate<br />Workflow<br />Sometimes<br />Workflow<br />Wi...
Staffing<br />Consider collections to be digitized<br />Consider equipment that will be used<br />Consider staff qualities...
Staffing<br />SCLA 10/29/09, All&apos;s Well That Ends Well<br />Qualified Staff<br />Teach standards and software/hardwar...
Workflow<br />Consider the goals for the selected collections<br />Consider the details<br />Consider the qualified staff ...
Workflow – SCPL example	<br />Actions based on established policies and standards<br />Scanning & first-level metadata<br ...
SCLA 10/29/09, All&apos;s Well That Ends Well<br />
SCLA 10/29/09, All&apos;s Well That Ends Well<br />
All’s Well That Ends Well: Confessions from South Carolina’s Digital Project Managers<br />For the Smaller Institution<br ...
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SCLA 2009 - Staffing & Workflow

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Presentation for SCLA 2009 Conference/All's Well That Ends Well. Portion focused on staffing and workflow.

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  • Digitization Program Steering Committee – Functions at the higher organizational level.Decides how best to promote, progress, and maintain the program according to the library’s mission and goals.Establishes both internal and external stakeholders/representatives.Considers larger issues such as copyright, licensing, storage for both physical and digital items, private donors and partners, and funding.Each individual brings a system-wide component to the table.Digitization Program Work Group –Web Services Librarian serves as project manager.Sets policies and standards for selection, capture, and access to the digital collections.Each individual brings a project-wide component to the table.Digitization Team –All staff trained to capture images.Web Services Librarian serves as trainer, quality assurance manager and team leader.Currently 4 staff members working on one collection and one contracted worker on another project.
  • Setup and organization:Each institution will have different needs and resources therefore creating a different setup at each agency.Depending on the size and format of each collection, workflow and staffing may vary from collection to collection.
  • SCLA 2009 - Staffing & Workflow

    1. 1. Staffing & Workflow<br />For the Smaller Institution<br />All’s Well That Ends Well: Confessions from South Carolina’s Digital Project Managers<br />SCLA Annual Meeting, Columbia, SC, 10/29/09<br />Jennifer Land, Web Services Librarian, Spartanburg County Public Libraries<br />
    2. 2. SCPL Digitization Program<br />Made up of:<br />Digitization Steering CommitteeLibrary Director, Director of Reference Services, Coordinator of Systems, Web Services Librarian, Local History Librarian, and Catalog Librarian<br />Digitization Program Work GroupWeb Services Librarian, Local History Librarian, and Catalog Librarian<br />Digitization TeamLibrary Assistants serving as scanning and metadata assistants from various departments within the library system<br />SCLA 10/29/09, All&apos;s Well That Ends Well<br />
    3. 3. General Statements<br />Unfortunately:<br />One size does not fit all<br />No magic answers<br />No standard workflow or staffing scheme<br />Setup and organization:<br />Will be different at the institutional level<br />Can be different within an institution from collection to collection<br />SCLA 10/29/09, All&apos;s Well That Ends Well<br />
    4. 4. General Statements <br />Basically, design general, loosely-based guidelines.<br />The Key (as in most things):<br />Be prepared for change, to adapt, to be flexible, to work in new technologies, to be PATIENT, etc…<br />SCLA 10/29/09, All&apos;s Well That Ends Well<br />
    5. 5. Staffing & Workflow<br />Sometimes<br />Staffing<br />Will<br />Dictate<br />Workflow<br />Sometimes<br />Workflow<br />Will <br />Dictate<br />Staffing<br />SCLA 10/29/09, All&apos;s Well That Ends Well<br />
    6. 6. Staffing<br />Consider collections to be digitized<br />Consider equipment that will be used<br />Consider staff qualities:<br />Technical Skills<br />Availability<br />Enthusiasm & Interest<br />SCLA 10/29/09, All&apos;s Well That Ends Well<br />
    7. 7. Staffing<br />SCLA 10/29/09, All&apos;s Well That Ends Well<br />Qualified Staff<br />Teach standards and software/hardware operation to these staff members in order to achieve specified program goals.<br />
    8. 8. Workflow<br />Consider the goals for the selected collections<br />Consider the details<br />Consider the qualified staff available<br />SCLA 10/29/09, All&apos;s Well That Ends Well<br />
    9. 9. Workflow – SCPL example <br />Actions based on established policies and standards<br />Scanning & first-level metadata<br />Second-level metadata research<br />Final metadata & preparations for archive & web<br />Other necessary functions to move through workflow<br /> Quality Control<br /> Questions / Troubleshooting<br /> Backup<br />SCLA 10/29/09, All&apos;s Well That Ends Well<br />
    10. 10. SCLA 10/29/09, All&apos;s Well That Ends Well<br />
    11. 11. SCLA 10/29/09, All&apos;s Well That Ends Well<br />
    12. 12. All’s Well That Ends Well: Confessions from South Carolina’s Digital Project Managers<br />For the Smaller Institution<br />THANK YOU!<br />Staffing & Workflow<br />Jennifer Land<br />Web Services Librarian<br />Spartanburg County Public Libraries<br />(864)285-9016<br />jenniferL@infodepot.org<br />SCLA Annual Meeting, Columbia, SC, 10/29/09<br />Jennifer Land, Web Services Librarian, Spartanburg County Public Libraries<br />

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