College Application Process 2009


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Deconstructing the College Application Process
Judge Memorial Catholic High School
Salt Lake City, UT

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  • Show testing schedule by going to then scrolling down to “Standardized Testing Information.” From there scroll down to ACT and SAT test dates. If both can’t be centered, please scroll down slowly so the audience can see both sets of dates.
  • Show first and then when I start talking about “Reporting scores” please switch to
  • Please go to and show “Schedule of College Representatives” and scroll down it slowly for audience to look at. If the list is still going by the time I finish talking about this slide, just end it to go on to the next slide. Thanks.
  • Please show “Helpful Resources” link on the side screens, from
  • Show document “Application deadline” on side screens first thing
  • Show website on side screens.
  • While on click on “Download Forms” and open “Secondary School Report.”
  • Show Word file “Recommendation Request form” on side screens (included in documents I emailed you).
  • Go to website then scroll down in the article to the table labeled “Do’s and Don’ts.” Thanks.
  • Please show the website on side screens. Thank you!
  • Please show FAFSA website: on side screens
  • Please show website:
  • College Application Process 2009

    1. 1. Deconstructing the College Application Process Ms. Alamilla and Ms. Voss [email_address] [email_address] (801) 517-2140
    2. 2. Our Philosophy <ul><li>All students have choices. </li></ul><ul><li>Not where you go, but what you do when you get there that counts. </li></ul><ul><li>Everyone’s path will be unique; try not to compare </li></ul><ul><li>Organizing process into steps can reduce stress. </li></ul><ul><li>Develop good decision-making skills. </li></ul><ul><li>Our role in the process = advising, support </li></ul>
    3. 3. Suggestions <ul><li>For Seniors: </li></ul><ul><li>Examine yourself </li></ul><ul><li>Do the research </li></ul><ul><li>Own the process </li></ul><ul><li>Communicate with advisors </li></ul><ul><li>Meet deadlines! </li></ul><ul><li>For Parents: </li></ul><ul><li>Maintain perspective </li></ul><ul><li>Be realistic </li></ul><ul><li>Communicate with your student (list, financial aid) </li></ul><ul><li>Expect “the balancing act” </li></ul>
    4. 4. Overview of Application Process
    5. 5. Where to begin? <ul><li>Where is everyone right now? </li></ul><ul><li>Figure out testing schedule </li></ul><ul><ul><li> </li></ul></ul><ul><li>Figure out where to apply </li></ul><ul><li>Chart deadlines and requirements </li></ul><ul><li>Meet with Ms. A or Ms. V </li></ul><ul><li>Meet with college reps visiting Judge </li></ul><ul><li>Open lab evenings w/ Ms. Voss (10/12) </li></ul>
    6. 6. Step 1: Figuring out test schedule <ul><li>Check on tests required by schools (ACT, SAT Reasoning, Subject) </li></ul><ul><li>If applying early, be finished by November 1 (or check websites for guidelines) </li></ul><ul><li>Find out if have to take subject tests and how many </li></ul><ul><li>Reporting scores </li></ul><ul><li>School code = 450375 </li></ul>
    7. 7. Step 2: Deciding where to apply <ul><li>Explore colleges (websites, narrative guides, campus visits) </li></ul><ul><ul><li>Campus visits tips on JM website </li></ul></ul><ul><li>College Fair, college rep visits </li></ul><ul><ul><li> </li></ul></ul><ul><li>Meet with Ms. Alamilla or Ms. Voss: finalize list (reaches/possibles/likelies and financial safeties) </li></ul>
    8. 8. Comparing/Contrasting (Helpful Internet Resources) <ul><li> </li></ul><ul><li> </li></ul><ul><li> </li></ul><ul><li>Family Connection College Search </li></ul><ul><li> </li></ul><ul><li> (blog) </li></ul><ul><li>Links on JM College Counseling page </li></ul><ul><ul><li> </li></ul></ul>
    9. 9. Step 3: Chart deadlines and application requirements <ul><li>Application deadline/type (rolling/ED/EA/REA/regular) </li></ul><ul><li>Test Scores (required tests) </li></ul><ul><li>Transcripts (date ordered w/ Ms. Scholl) </li></ul><ul><li>Letters of Recommendation (#) </li></ul><ul><li>Essays/auditions/portfolios/interviews </li></ul><ul><li>Financial Aid (FAFSA, Profile, Inst.) </li></ul><ul><li>Scholarships </li></ul><ul><li>Check college websites </li></ul>
    10. 10. Sample Spreadsheet
    11. 11. Step 4: Get applications <ul><li>Download from website </li></ul><ul><li>Request by phone or email (not as common) </li></ul><ul><li>Generic Apps </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li>Forms, supplements </li></ul></ul><ul><li>Folder for each </li></ul><ul><li>Submit piece by piece </li></ul>
    12. 12. Step 5: Request Recs <ul><li>Ask teachers first (now); give them forms ONE MONTH ahead of time </li></ul><ul><li>Buckley amendment/FERPA waiver </li></ul><ul><li>If need 2 recs, show breadth w/ diff core areas (1 science, 1 English) </li></ul><ul><li>Follow up/thank yous </li></ul><ul><li>SSR/Counselor Reports from Common App or college’s app (senior survey, parent questionnaire) </li></ul>
    13. 13. In-House Request Forms <ul><li>Names of schools </li></ul><ul><li>Deadlines </li></ul><ul><li>Full name, address, email, phone # </li></ul><ul><li>Copy of resume </li></ul><ul><li>Stamped addressed JM envelope for each letter </li></ul><ul><li>Teacher rec forms or letter only </li></ul><ul><li>Available in my office or can download from website </li></ul>
    14. 14. Step 6: Order transcripts <ul><li>“ Official” </li></ul><ul><li>Sent in 5-7 days unless goes with SSR </li></ul><ul><li>$5 each </li></ul><ul><li>Order from Ms. Scholl </li></ul><ul><li>Check status on Family Connection </li></ul><ul><li>“ Flow” of a transcript </li></ul><ul><li>JM Profile </li></ul>
    15. 15. Step 7: Fill out applications <ul><li>Gather info in one place (folder) </li></ul><ul><li>Unofficial transcript </li></ul><ul><li>Resume </li></ul><ul><li>Communicate snapshots </li></ul><ul><li>Focus/match </li></ul><ul><li>Submit ON TIME! </li></ul><ul><li>Helpful hints: </li></ul><ul><li>Fee waiver incentives for applying online </li></ul><ul><li>Read directions carefully </li></ul><ul><li>Take time/care as with paper app </li></ul><ul><li>Proofread </li></ul><ul><li>Check deadlines! </li></ul><ul><li>Use appropriate email </li></ul>
    16. 16. Step 8: Essay/Statement <ul><li>Recommended: puts a face on app </li></ul><ul><li>Show FIT and STAND OUT </li></ul><ul><li>1) Know questions </li></ul><ul><li>2) Take time to reflect </li></ul><ul><li>3) Narrow topic </li></ul><ul><li>4) Brainstorm </li></ul><ul><li>5) Write first draft (English class) </li></ul><ul><li>6) Review/ rewrite </li></ul><ul><li>Does it convey who you are? </li></ul><ul><li>Get college perspective: </li></ul>
    17. 17. Step 9: Apply for Financial Aid? <ul><li>How much does a college education cost? </li></ul><ul><li>Tuition </li></ul><ul><li>Fees </li></ul><ul><li>Room and Board </li></ul><ul><li>Books </li></ul><ul><li>Supplies </li></ul><ul><li>Transportation </li></ul><ul><li>Miscellaneous </li></ul>
    18. 18. FAFSA (Free Application for Federal Student Aid) <ul><li>Form used to collect demographic/financial info on family </li></ul><ul><li>Used to calculate the EFC </li></ul><ul><li>Filing begins January 1 st (available in English and Spanish) </li></ul><ul><li>Recommend applying online </li></ul><ul><li> </li></ul><ul><li>Colleges may set FAFSA deadlines </li></ul>
    19. 19. Applying for Need-based Aid <ul><li>Check each college’s/university’s policy on financial aid or admissions websites </li></ul><ul><li>Need-based: FAFSA available in Dec, complete online AFTER January 1 (based on 2009 income) (12/2 mtg) </li></ul><ul><li>Can set up PIN now at and access FAFSA forecaster. </li></ul><ul><li>EFC Calculator websites: , , , </li></ul><ul><li>CSS Profile: apply through College Board </li></ul><ul><li>Institutional form </li></ul>
    20. 20. Two Methods of Assessing Aid <ul><li>FM: (FAFSA) adjusted gross income (= total income - deductions </li></ul><ul><li>Does not take into consideration home equity or retirement plans. </li></ul><ul><li>IM: (CSS Profile) Income + home equity + assets held in names of other children, private school tuition, Divorce- takes both parents income, excessive medical expenses </li></ul>
    21. 21. Expected Family Contribution <ul><li>Amount a family can reasonably be expected to contribute NOT what the family can pay for college. </li></ul><ul><li>EFC is the same regardless what school a student attends </li></ul><ul><ul><li>Parent Contribution </li></ul></ul><ul><ul><li>Student Contribution </li></ul></ul><ul><li>Calculated using FAFSA </li></ul>
    22. 22. How can (I) my child afford to pay for college? <ul><ul><ul><ul><li>Financial Aid </li></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Grants </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Scholarships </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Loans </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Employment </li></ul></ul></ul></ul></ul>
    23. 23. Financial Aid: Grants <ul><li>Money that does not have to be repaid and is awarded on the basis of financial need </li></ul><ul><li>Calculated through FAFSA (or PROFILE) </li></ul>
    24. 24. Financial Aid: Scholarships <ul><li>Free money!! </li></ul><ul><li>Awarded on the basis of merit, skill or unique characteristics </li></ul><ul><li>Available through universities, high schools, community organizations, religious organizations, athletic organizations, etc. </li></ul><ul><li>Employers </li></ul><ul><li>Also: </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul>
    25. 25. Scholarships Search <ul><li>Check for scholarships within institutions first </li></ul><ul><li>Check private scholarships (Scholarship List on Family Connection) </li></ul><ul><li>Check www.fastweb. com </li></ul><ul><li>Be wary of scholarship scams </li></ul><ul><li>Proportion time and energy </li></ul>
    26. 26. Comparing Offers <ul><li>What is average tuition increase and when is one next expected? </li></ul><ul><li>How do current students feel about advising system? </li></ul><ul><li>How much money in loans will you owe after 4 years of their financial aid pkg? </li></ul><ul><li>Campus safety comparisons </li></ul><ul><li>Dining hall food options </li></ul>
    27. 27. What Happens Next? <ul><li>Will hear back by March/April </li></ul><ul><li>Will get offer with financial aid package--time to compare </li></ul><ul><li>Must reply by May 1--DON’T double deposit! </li></ul><ul><li>Watch mail </li></ul>
    28. 28. In a Nutshell…what should you be doing now? <ul><li>Being here is the first step </li></ul><ul><li>Have the college discussion with your student </li></ul><ul><li>Put “College Apps” folder by computer w/ all info needed to apply </li></ul><ul><li>Check on deadlines/requirements for applying, financial aid, scholarships </li></ul><ul><li>Visit schools, either virtually or in person </li></ul>
    29. 29. Q & A <ul><li>Questions? </li></ul><ul><li>Thank you for coming! </li></ul><ul><li>Presentation on applying in-state, October 26, 7pm, Judge Library </li></ul><ul><li>Parent to Parent Forum, November 9, 7pm, Judge Library </li></ul><ul><li>Financial Aid Night with UHEAA, December 2, 7pm, Judge Library </li></ul>