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Backstage view in_word_2010

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Transcript

  • 1.  
  • 2. Backstage View
  • 3. Backstage View
    • After you click the File tab, you can see the Microsoft Office Backstage view
    • The Office Backstage view is where you manage your files and the data about them — creating, saving, inspecting for hidden metadata or personal information, and setting options
  • 4. Options in Backstage View
  • 5. Info Tab
    • The Info tab displays different commands, properties, etc. depending on the state of the document and where it is stored
    • Commands on the Info tab can include Check In , Check Out , and Permissions .
    • Commands in the Backstage view are highlighted depending on how important it is for the user to notice and interact with the commands.
  • 6. Compatibility Mode
    • Some functions are limited when viewing older versions of a document
    • Must save as a .docx to have full capabilities
      • Word 97-2003 saves as a .doc, Word 2010 saves as a .docx
      • BE CAREFUL when sending files to others in Word 2010 – if they don’t have Word 2010, they will not be able to open the file
  • 7. Protecting Documents
    • In Microsoft Office 2010, you can use passwords to help prevent other people from opening or modifying your documents, workbooks, and presentations
    • **NOTE: It’s important to remember your password because Microsoft cannot retrieve your forgotten passwords
  • 8. Backstage Protection
  • 9. Password Protection
    • 1. In an open document, click the File tab
      • The Backstage view opens
    • 2. In the Backstage view, click Info
    • 3. In Permissions, click Protect Document
  • 10. Mark as Final
    • When a document is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only
    • The Mark as Final command helps you communicate that you are sharing a completed version of a document
    • ALSO FOUND ON THE REVIEW RIBBON!
  • 11. Encrypt with Password
    • When you select Encrypt with Password, the Encrypt Document dialog appears
    • In the Password box, type a password
    • Important: keep a list of your passwords and corresponding file names in a safe place
  • 12. Use Caution
  • 13. Restrict Editing
    • Three options appear:
    • Formatting restrictions: this reduces formatting options. Click Settings to select which style are allowed.
    • Editing restrictions: you control how the file can be edited or you can disable editing. Click Exceptions or More users to control those who can edit (through Windows Live ID accounts).
    • Start enforcement : Click Yes, Start Enforcing Protection to select password protection or user authentication.