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Merging Metadata from Multiple
Traditions: IN Harmony Sheet
Music from Libraries and Museums
Jenn Riley
Metadata Librarian...
10/19/2005 DLP Brown Bag Series Fall 2005 2
What is “sheet music”?
 Not synonymous with “popular music”
 Defined bibliog...
10/19/2005 DLP Brown Bag Series Fall 2005 3
IN Harmony Project
 Digitize, catalog, and deliver online 10,000
pieces of sh...
10/19/2005 DLP Brown Bag Series Fall 2005 4
Indiana University Lilly Library
 2 primary sheet music collections
 Sam DeV...
10/19/2005 DLP Brown Bag Series Fall 2005 5
Indiana State Library
 Approximately 1,600 pieces of sheet music,
all with an...
10/19/2005 DLP Brown Bag Series Fall 2005 6
Indiana Historical Society
 Sheet music of two types
 ca. 950 Indiana-relate...
10/19/2005 DLP Brown Bag Series Fall 2005 7
Indiana State Museum
 1,800 pieces of sheet music, largely from the
DeVincent...
10/19/2005 DLP Brown Bag Series Fall 2005 8
Diverse partners
Primary
purpose of
records
Culture of
authority
control?
Exis...
10/19/2005 DLP Brown Bag Series Fall 2005 9
Metadata model
 Goals
 Address user needs for sheet music, but
interoperable...
10/19/2005 DLP Brown Bag Series Fall 2005 10
Selecting a schema only the first step
 Determine required vs. optional elem...
10/19/2005 DLP Brown Bag Series Fall 2005 11
Interesting metadata decisions
 Titles
 Names
 Dates
 Subjects
 Cover art
10/19/2005 DLP Brown Bag Series Fall 2005 12
Titles
 Need to support both description and access
 Users know songs by la...
10/19/2005 DLP Brown Bag Series Fall 2005 13
Names
 Need to support both description and access
 Several types of names ...
10/19/2005 DLP Brown Bag Series Fall 2005 14
Dates
 Primarily for user access
 Record in YYYY format
 Use as many digit...
10/19/2005 DLP Brown Bag Series Fall 2005 15
Subjects
 For collection management and user access
 Major focus of user re...
10/19/2005 DLP Brown Bag Series Fall 2005 16
Cover art
 Not commonly a focus in the library environment
 Of primary impo...
10/19/2005 DLP Brown Bag Series Fall 2005 17
Mapping metadata
 From native format to project format
 Legacy Lilly data
...
10/19/2005 DLP Brown Bag Series Fall 2005 18
Next steps
 Finalize metadata model and cataloging
guidelines
 Cataloging t...
10/19/2005 DLP Brown Bag Series Fall 2005 19
More information
 Project Web site:
<http://www.dlib.indiana.edu/projects/in...
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Merging Metadata from Multiple Traditions: IN Harmony Sheet Music from Libraries and Museums

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Riley, Jenn. "Merging Metadata from Multiple Traditions: IN Harmony Sheet Music from Libraries and Museums." Digital Library Program Brown Bag Presentation, October 19, 2005.

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  • Instrumentation: piano only; piano and voice (with lyrics); piano, voice and chords; piano and chords; voice only; other instruments
    Geographic can be hierarchical
  • Transcript of "Merging Metadata from Multiple Traditions: IN Harmony Sheet Music from Libraries and Museums"

    1. 1. Merging Metadata from Multiple Traditions: IN Harmony Sheet Music from Libraries and Museums Jenn Riley Metadata Librarian Indiana University Digital Library Program
    2. 2. 10/19/2005 DLP Brown Bag Series Fall 2005 2 What is “sheet music”?  Not synonymous with “popular music”  Defined bibliographically*  Musical notation  Unattached and unbound at the time of sale  No fasteners  Intended for mass consumption  For small ensemble, performing informally *MLA “Guidelines for Sheet Music Cataloging”
    3. 3. 10/19/2005 DLP Brown Bag Series Fall 2005 3 IN Harmony Project  Digitize, catalog, and deliver online 10,000 pieces of sheet music  3-year project funded by IMLS  Collaborative project among 4 Indiana cultural heritage institutions
    4. 4. 10/19/2005 DLP Brown Bag Series Fall 2005 4 Indiana University Lilly Library  2 primary sheet music collections  Sam DeVincent Collection of American Sheet Music; ca. 24,000 pieces  Starr Sheet Music Collection; ca. 100,000 pieces  Library with an archival streak  Strong library cataloging tradition, including authority control  Some legacy metadata in a custom database and MARC records  Will catalog new items and not update legacy records
    5. 5. 10/19/2005 DLP Brown Bag Series Fall 2005 5 Indiana State Library  Approximately 1,600 pieces of sheet music, all with an Indiana connection  Strong library cataloging tradition, but sheet music has not been a priority  Skeletal MARC records exist, converted from cards
    6. 6. 10/19/2005 DLP Brown Bag Series Fall 2005 6 Indiana Historical Society  Sheet music of two types  ca. 950 Indiana-related items  Jane B. Anderson Sheet Music Collection; ca. 12,000 pieces  Archival mission with a library perspective  Sheet music not currently described  Metadata created will end up in CONTENTdm digital asset management system
    7. 7. 10/19/2005 DLP Brown Bag Series Fall 2005 7 Indiana State Museum  1,800 pieces of sheet music, largely from the DeVincent Collection  Description for the purpose of collection management  No library cataloging tradition  Sheet music records currently in Multi MIMSY museum management system
    8. 8. 10/19/2005 DLP Brown Bag Series Fall 2005 8 Diverse partners Primary purpose of records Culture of authority control? Existing data? Native format IU Lilly Description & access Yes Yes, and no Custom database and MARC ISL Description & access Yes Yes MARC IHS Access & collection management Yes No CONTENTdm ISM Collection management No Yes Multi MIMSY museum management system
    9. 9. 10/19/2005 DLP Brown Bag Series Fall 2005 9 Metadata model  Goals  Address user needs for sheet music, but interoperable  Meet the individual needs of all project partners  Make it easy to create high-quality data  Developed collaboratively by representatives from all partner institutions  Heavily informed by a series of user tests  MODS chosen as the base format
    10. 10. 10/19/2005 DLP Brown Bag Series Fall 2005 10 Selecting a schema only the first step  Determine required vs. optional elements  Determine when elements repeatable  Specify authority control for selected fields  Determine syntax rules for selected fields  Develop usage guidelines
    11. 11. 10/19/2005 DLP Brown Bag Series Fall 2005 11 Interesting metadata decisions  Titles  Names  Dates  Subjects  Cover art
    12. 12. 10/19/2005 DLP Brown Bag Series Fall 2005 12 Titles  Need to support both description and access  Users know songs by labels other than title proper  Several types of titles specified  Title proper  First line, first line of chorus  Title of larger work  …etc.  All titles must belong to one of these categories  Can use as many as are deemed appropriate  Provide list of previously-used titles within interface  Allow indication of non-sorting characters
    13. 13. 10/19/2005 DLP Brown Bag Series Fall 2005 13 Names  Need to support both description and access  Several types of names specified  Composer  Lyricist  Arranger  …etc.  All names must belong to one of these categories  Can use as many as are deemed appropriate  Assist all users in providing authoritative form of name when possible; construct according to project rules otherwise
    14. 14. 10/19/2005 DLP Brown Bag Series Fall 2005 14 Dates  Primarily for user access  Record in YYYY format  Use as many digits as are known  Separate indication of copyright vs. publication date  Separate indication that the date is approximate, inferred, or questionable
    15. 15. 10/19/2005 DLP Brown Bag Series Fall 2005 15 Subjects  For collection management and user access  Major focus of user research  “Subject” categories used  Topical  Form/genre  Instrumentation  Geographic  Language  Local – essential for individual institutions  Can use as many as are deemed appropriate  Use LCSH when appropriate  Policy on LCSH subdivisions still under review
    16. 16. 10/19/2005 DLP Brown Bag Series Fall 2005 16 Cover art  Not commonly a focus in the library environment  Of primary importance in museum environment  Can record  People  Subjects  Not required  Useful for planning exhibitions, history & social science research
    17. 17. 10/19/2005 DLP Brown Bag Series Fall 2005 17 Mapping metadata  From native format to project format  Legacy Lilly data  ISM  IHS  From project format to format for individual institution  ISM  ISL?
    18. 18. 10/19/2005 DLP Brown Bag Series Fall 2005 18 Next steps  Finalize metadata model and cataloging guidelines  Cataloging tool development complete in October 2005  Map metadata into central system when needed  Plan for mappings out of central system into local systems  Start creating metadata!
    19. 19. 10/19/2005 DLP Brown Bag Series Fall 2005 19 More information  Project Web site: <http://www.dlib.indiana.edu/projects/inharmony/>  Cataloging guidelines  Metadata model field summary  Project MODS template  These presentation slides: <http://www.dlib.indiana.edu/~jenlrile/bbfall05/inharmony/>  jenlrile@indiana.edu
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