SharePoint Saturday - Austin (Jan 2012)


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SharePoint and Paper Belong Together

SharePoint does a lot of things, but when setup correctly it does one thing spetactularly well. It manages OVOTT --- One Version Of The Truth --- across the entire enterprise.

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SharePoint Saturday - Austin (Jan 2012)

  1. 1. Jeff Shuey M: +1 425 922 8056 Twitter: @jshueyWeb: Austin Utah
  2. 2. Thank you for being a part of the first SharePoint Saturday AustinPlease turn off all electronic devices or set them to vibrate.If you must take a phone call, please do so in the hall so as not to disturb others.Open wireless access is available with no passwordFeel free to “tweet and blog” during the session #SPSAusTXThanks to our Title Sponsors: Austin
  3. 3. Good SharePoint Deployments starton the WHITEBOARDNot the KEYBOARD Austin
  4. 4. Time Machine Austin
  5. 5. Paper is NOT the EnemyHow to handle, process and dispose of it is The Challenge Austin
  6. 6. Agenda• OVOTT• The SharePoint Experience• Is Paper is an Asset?• DEMO – Putting Paper to Work• Use Case Scenarios Austin
  7. 7. Austin
  8. 8. I love the Smellof SharePoint in the Morning Austin
  9. 9. Austin
  10. 10. Is this your view of SharePoint? Austin
  11. 11. SharePoint can be MUCH more …SharePoint supportsIntranets & Extranets Austin
  12. 12. SharePoint and PaperWhat if you could find any document within 10 secondsWhat would that be worth to you? To the Organization? Austin
  13. 13. Austin
  14. 14. Austin
  15. 15. Paper is an Asset Manage it Wisely Austin
  16. 16. RUBMCBWorkloads - How is SharePoint being used?1. Team Collaboration (60% of all SharePoint Sites) Create Business2. Document Management3. File Share Replacement Applications4. Portals5. Intranets Build Momentum Ramp Up Austin
  17. 17. SharePoint is WIP SmartFOSH – Horizontal Solutions Human Finance Operations Sales Resources• Billing • Legal Discovery • Client Intake • Employee On-• Capital • Activity Contract Boarding Acquisition Management Renewal • Employee Exit• Collaborative • Claims • Customer Interview/Off- Budgeting Management Tracking Boarding • Contract • Proposal • Human Capital• Collections Management Management• Compliance Management • IT Service• Expense Management • Performance Approval Review• Internal Audit • Personnel Training• Purchase Request • Recruiting• Regulatory • Travel/Vacation Reporting Request• Travel Request Austin
  18. 18. SharePoint is WIP Smart Vertical Solutions Government Healthcare & Financial (State, Local, Life Sciences Manufacturing Retail Services Federal, Defense & Education) (HLS)• Accounts • Citizen Access • Billing • Vendor • Store Payable • Public Safety • Claims Management Operations• Loan • Social Services Submission • Product Management Origination • Justice • Patient Management • Inventory• Closing • 311 / 911 Registration • Order Management• Post-Closing • FOIA Management • Merchandising• Credit • Homeland Life Sciences Management Processing Security • FDA • Inventory • Supply Chain• Credit • TSA Submission Control Management Issuance & Reporting • Shipping • Grand Education • Grant • Customs Opening • Student Access Management Management • Administration • Patient • ISO • Privacy and Assistance Certification data protection Programs • Regulatory & • Recall Quality Management Compliance Austin
  19. 19. Homework – Three Easy StepsDownload Scan & ViewTwo Options:1. Sandbox2. DownloadTry ItShare Your Login(If using the Sandbox) Austin
  20. 20. Scan to SharePointKodak Capture ProKodak Scan and View Austin
  21. 21. Austin
  22. 22. Enterprise Content Management (ECM) Austin
  23. 23. Enterprise Content Management (ECM) Austin
  24. 24. Scenario 1Large Retailer – Big Box Store Hiring Seasonal Help Drivers, Floor Sales, Warehouse, Customer Service Everyone fills out an application Some jobs require additional information capture Drivers – Additional paperwork approving background checks Scanning Drivers License and other associated documents If Approved for the Next Step Kicks off a Workflow Process Which includes Document Management, BPM and Storage Austin
  25. 25. Scenario 2Human Resources – Onboarding Employees New Hire – Day One Processes Insurance Forms, Tax Forms, Personal Information Everyone is required to complete each step Not necessarily in order Both Paper and Electronic Documents are processed Steps are checked & approved manually and with automated processes Kicks off a Workflow Process Which includes Document Management, BPM and Storage Austin
  26. 26. Scenario 3Lease Agreements – Inbound Lease Agreements The Old Way – Paper documents, stored in one place, accessed by one person in one location. The New Way – Everything is scanned in Dual Stream mode (TIF and Searchable PDF), Full Text Search, Accessible by anyone, anyplace, anytime. Leases and Associated Notes can be assigned as workflow tasks in SharePoint Storage and Legal Holds can be managed effectively Austin
  27. 27. Austin
  28. 28. Putting it all TogetherWhy SharePoint? • It’s not ECM • It’s a platform for transforming your businessWhy Partners? • Subject Matter Expertise • Local Presence • Able to address YOUR business challenges Austin
  29. 29. i1840 / i1860 i5200 / i5600 Ngenuity 9090 / 9125 / 9150 i730 / i750 / i780 i4200 / i4600 Trūper 3210 Trūper 3610 i1405 / i1420 / i1440ScanMate Scan Station i1120 500 i2400 i2600 / i2800 Kodak Capture Pro Software supports more than 160 non-Kodak document scanners via TWAIN and ISIS drivers. Austin
  30. 30. Document Imaging PlatformStandards that set the parameters for business growth Jeff Shuey M: +1 425 922 8056 Twitter: @jshuey Web: Find my Blog Posts Here: Kodak’s Grow Your Biz site - AIIM Capture Community - My personal blog - 30 Austin
  31. 31. Thanks to Our Other Sponsors! Austin
  32. 32. Reference InformationGetting Started on SharePoint Benefits of Start Here: SharePoint Benefits of SharePoint 2010 as a Product Platform (34 pages) Link: on Three Will’s site For more detailed information: SharePoint 2010 Walk Thru Guide (110 pages) Microsoft TechNet Austin