Illustrating data
Making charts with Microsoft Excel
a curved line
with every point
equal distance
from the center
fruit

<
Efficient communication
!
!

Opportunity for instruction and research support
digital literacies and scholarly communicatio...
Determine if a chart is needed
!

Pick the best chart for your data analysis and story
!

Design the chart for ease of rea...
1.
Determine if a chart is needed

Table

Chart

for ease of looking up values

when the message is contained in the
shape...
Data

The birthdate of every student library employee

The rising and falling numbers of student library employees
working...
2.
Pick the best chart for your data analysis
and story
What’s your quantitative message?
Value comparison
Time-Series
Ranking
Part-to-Whole
Deviation
Distribution
Correlation
Common chart types
Histogram
Pie chart

7%
8%
35%
10%

11%

29%
Column/Bar chart
Line chart
100

75

50

25

0
April

May

June

July
Scatterplot
3.
Design the chart for ease of reading and
comprehension
20

15

10

5

0
0

3

6

9

12
20

15

10

5

0
0

3

6

9

12
20

15

10

5

0
0

3

6

9

12
Count of litter on the Vancouver test SkyTrain car

20

15

10

5

0
0

3

6

9

Hours of operation

Millennium Line

Expo...
200

150

100

50

0
April

May

June

July
100

75

50

25

0
April

May

June

July
100

75

50

25

0
April

May

June
Month

July
100

75

50

25

0
April

May

June

July
Count of litter on the Vancouver test SkyTrain car

20

15

10

5

0
0

3

6

9

Hours of operation

Millennium Line

Expo...
Litter on sample Vancouver SkyTrain cars on Dec 17, 2013

Count of litter on the Vancouver test SkyTrain car

Cleaning ser...
Sample A

Sample B

70

200

52.5

160

35

120

17.5

80

0

40
April

May

June

July

April

May

June

July
Sample A
70

52.5

Sample B
200

70
58

55

160

43
35

120

17.5

80

70
55
0

43

April

May

40
April

May

June

July
...
4.
Build the chart in Excel and embed in
document

Enter data on a worksheet
Insert tab, select chart
Cut and paste chart
Identify the
data story. Use Excel;
make visuals simple.
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP
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Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP

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Data visualization presentation - Making charts with Excel - slides only - UC Berkeley Library IDP

  1. 1. Illustrating data Making charts with Microsoft Excel
  2. 2. a curved line with every point equal distance from the center
  3. 3. fruit <
  4. 4. Efficient communication ! ! Opportunity for instruction and research support digital literacies and scholarly communications ! ! Data are persuasive
  5. 5. Determine if a chart is needed ! Pick the best chart for your data analysis and story ! Design the chart for ease of reading and comprehension ! Build the chart in Excel
  6. 6. 1. Determine if a chart is needed Table Chart for ease of looking up values when the message is contained in the shape of the values when precise values are required to reveal relationships among the values
  7. 7. Data The birthdate of every student library employee The rising and falling numbers of student library employees working in each semester from 1995 to present Important historical events in British Columbia and the year they occurred The correlation between the number of hours worked by student library employees and their academic success Table Chart
  8. 8. 2. Pick the best chart for your data analysis and story
  9. 9. What’s your quantitative message? Value comparison Time-Series Ranking Part-to-Whole Deviation Distribution Correlation
  10. 10. Common chart types Histogram
  11. 11. Pie chart 7% 8% 35% 10% 11% 29%
  12. 12. Column/Bar chart
  13. 13. Line chart 100 75 50 25 0 April May June July
  14. 14. Scatterplot
  15. 15. 3. Design the chart for ease of reading and comprehension
  16. 16. 20 15 10 5 0 0 3 6 9 12
  17. 17. 20 15 10 5 0 0 3 6 9 12
  18. 18. 20 15 10 5 0 0 3 6 9 12
  19. 19. Count of litter on the Vancouver test SkyTrain car 20 15 10 5 0 0 3 6 9 Hours of operation Millennium Line Expo Line Canada Line 12
  20. 20. 200 150 100 50 0 April May June July
  21. 21. 100 75 50 25 0 April May June July
  22. 22. 100 75 50 25 0 April May June Month July
  23. 23. 100 75 50 25 0 April May June July
  24. 24. Count of litter on the Vancouver test SkyTrain car 20 15 10 5 0 0 3 6 9 Hours of operation Millennium Line Expo Line Canada Line 12
  25. 25. Litter on sample Vancouver SkyTrain cars on Dec 17, 2013 Count of litter on the Vancouver test SkyTrain car Cleaning services needed by 9th hour of operation, particularly on Millennium and Expo lines 20 15 10 5 0 0 3 6 9 Hours of operation Millennium Line Expo Line Canada Line 12
  26. 26. Sample A Sample B 70 200 52.5 160 35 120 17.5 80 0 40 April May June July April May June July
  27. 27. Sample A 70 52.5 Sample B 200 70 58 55 160 43 35 120 17.5 80 70 55 0 43 April May 40 April May June July 58 June July
  28. 28. 4. Build the chart in Excel and embed in document Enter data on a worksheet Insert tab, select chart Cut and paste chart
  29. 29. Identify the data story. Use Excel; make visuals simple.
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