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Power Point 2007

Power Point 2007

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  • 1. PowerPoint 2007 TutorialPowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rightsreserved.
  • 2. Table of Contents IIOverview.....................................................................................................................................................................................................2Getting Started............................................................................................................................................................................................2Screen Elements.....................................................................................................................................................................................2Tabs and the Ribbon...............................................................................................................................................................................4Create a New Presentation......................................................................................................................................................................8Design a Presentation.............................................................................................................................................................................9Insert a New Slide........................................................................................................... ........................................................................9Save the Presentation............................................................................................................................................................................10Text, Images, and Media............................................................................................................................................................................11Text........................................................................................................................................................................................................11Images....................................................................................................................................................................................................16Audio......................................................................................................................................................................................................19Video.....................................................................................................................................................................................................20Tables.....................................................................................................................................................................................................21Charts....................................................................................................................................................................................................22Organize and Animate a Presentation......................................................................................................................................................24Organize a Presentation...................................................................................................... ..................................................................24Animation.............................................................................................................................................................................................25Preview and Show a Presentation.............................................................................................................................................................27Design Tips...............................................................................................................................................................................................28Choose the Right Theme.......................................................................................................................................................................28Maximize Legibility................................................................................................................................................................................31Be Text Savvy........................................................................................................................................................................................33Use Images Wisely................................................................................................................................................................................34Keep Animations Simple......................................................................................................................................................................37Strive for Visual Balance.......................................................................................................................................................................37Final Design Notes........................................................................................................... .....................................................................38References.................................................................................................................................................................................................39PowerPoint 2007 Tutorial II Page16© 2010 by The McGraw-Hill Companies. All rights reserved.
  • 3. OverviewThe goal of this tutorial is to introduce you to the fundamentals of PowerPoint 2007. This tutorial includes step-by-stepinstructions for creating a presentation; adding and formatting text, images, and media; organizing and animating slides; andshowing a presentation. In addition, a special section covering PowerPoint design tips concludes the tutorial. This tutorial isintended to supplement the discussion of visual aids in your textbook.Getting Started 1Screen ElementsBefore jumping into the technical instructions on how to create a PowerPoint presentation, first lets get familiar with the mostimportant features of a standard PowerPoint window.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 4. Microsoft Office Button:The Microsoft Office buttonappears in the top left corner ofthe window and includes basicfile functions such as New,Open, Save, and Print.Tabs: The many buttons andmenu options required to createand edit presentations aregrouped into seven distinctcategories and accessible fromtab-like buttons which appearacross the top of the window.Ribbon: The ribbon contains thebuttons and menu optionsspecific to each tab for creatingand editing presentations.Current Slide: The current slideappears in the middle of thescreen and contains the contentsof a particular PowerPoint slide.Outline or Slides Tab: TheSlides tab displays thumbnails ofall slides in a presentation. TheOutline tab displays anautomatically generated outlineof the presentation.Help button: The help button inthe top right corner of thewindow provides access to anindex of help topics as well as akey-word search of the extensivehelp files.PowerPoint 2007 Tutorial II Page16© 2010 by The McGraw-Hill Companies. All rights reserved.
  • 5. Lower Toolbar: The lower toolbar allows easy toggling| slide i of 7"|between viewing options and also displaysthe number of the slide currently on screen."Office Tli em e"Lower Toolbar M□ □45°c. ( -JTabs and the RibbonThe ribbon includes seven tabs to choose from. After selecting a tab, the ribbon will automatically update to display theappropriate menu options and buttons. The menu options and buttons are grouped by functional category into distinct toolbars.For many toolbars, not every menu option or button can be displayed in the ribbon. In these instances, click the More Options button todisplay a popup window with the full set of menu options and buttons for that category. The More Options button is square-shaped withan arrow.Home Tab with the Clipboard, Slides, Font Toolbars ShownPowerPoint 2007 Tutorial II Page16© 2010 by The McGraw-Hill Companies. All rights reserved.
  • 6. Home TabThe Home tab includes basic functions for creating and manipulating a presentation. The toolbars that make up the Home tabinclude Clipboard, Slides, Font, Paragraph, Drawing, and Editing. Example menu and button options include copying andpasting, adding a new slide, adjusting fonts and paragraph formatting, and basic drawing features.Insert TabUse the Insert tab to add a wide variety of content into a presentation including tables, charts, images, links, text boxes, audio,and video. The toolbars that make up the Insert tab include Tables, Illustrations, Links, Text, and Media Clips.PowerPoint 2007 Tutorial II Page16© 2010 by The McGraw-Hill Companies. All rights reserved.
  • 7. Design TabThe Design tab provides a variety of options for designing and formatting a presentation. Use the Design tab to manipulate thepage setup, color themes, and backgrounds of a presentation. The toolbars that make up the Design tab include Page Setup,Themes, and Background.Animations TabUse the Animations tab to add, customize, and preview animations and transitions between slides. The toolbars that make up theAnimations tab include Preview, Animations, and Transition to This Slide.FI-^VIT* ANIMSTMNI TUNIHOSRA BUIHWWSlide Show TabManage the settings for showing a presentation with the Slide Show tab. The toolbars that make up the Slide Show tab includeStart Slide Show, Set Up, and Monitors.- Presentation! - Microsoft PowerPoint- ay--Home Insert Design AnimationsSlide Show Review ViewW|s|From From BeginningCurrent SlideCustomSlideShow TRecord NarrationSLL Resokition:SHOW PRESENTATION ON UsePresenter ViewUSE CURRENT RESOLUTION TT V —SETUP HIDESlide ShowiSlickFFI Rehearse Timings J UseRehearsed TimingsStait Slide Show Set Up MonitorsPowerPoint 2007 Tutorial II Page16© 2010 by The McGraw-Hill Companies. All rights reserved.
  • 8. Review TabThe Review tab provides access to proofing features like spell check and also allows for embedding comments in apresentation. The toolbars that make up the Review tab include Proofing and Comments.View TabThe View tab presents a number of options to specify how to view a presentation such as hiding or displaying notes, hiding ordisplaying gridlines, zooming in and out, displaying in gray scale, and more. The toolbars that make up the View tab includePresentation Views, Show/Hide, Zoom, Color/Grayscale, Window, and Macros.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 9. Create a New PresentationTo create a new presentation, click theMicrosoft Officebutton and select New. The NewPresentation pop-up window will appear.From here, choose to start with one ofMicrosofts Installed Templates, InstalledThemes, or a Blank presentation to create acustomized presentation.Click the Installed Themesmenu option to browse through theavailable graphical themes. Select one thatwill work for the presentation. Then clickthe Create button in the lower right-handcorner.Or, to create a completely custom-designedpresentation, select the Blank and recentmenu option. Click the Blank Presentationbutton and then the Create button inthe lower right-hand corner.After selecting the presentation type, thefirst slide of the presentation will appear.This slide is formatted for a title slide.New Presentation Pop-Up WindowPowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 10. Design a PresentationPowerPoint includes a number of ready-made design themes. These themes serve as the basis for the graphic design of apresentation. Each theme consists of a background design, placeholder layouts, a color palette, and font styles.To browse through the available themes, click the Design tab in the ribbon. In the Themes toolbar, several example themes willbe displayed. Move the mouse over each theme to preview it on the current slide. To see more choices for themes, click thedown arrow in the scrollbar next to the example themes. Click a particular theme to apply it to the presentation.To skip the ready-made themes in order to create a custom-designed presentation, select the Design tab in the ribbon. First clickthe Background Styles menu to choose the background. Then click the Colors, Fonts, and Effects menus in the Themes toolbar tocustomize the design of the presentation.To customize a ready-made theme, click an element within a slide. Select the Design tab and then choose from the various optionsavailable from the Colors, Fonts, and Effects menus in the Themes toolbar. Adjust the Background using the Background Stylesmenu in the Background toolbar.Insert a New SlideTo insert a new slide into a presentation, click the Home tab in the ribbon. In the Slides toolbar, select the New Slide button. Notice there is a MoreOptions button available next to the New Slide button. Click this More Options button to select a slide layout option that works for a particular slide.To quickly add a slide with the basic title box and content placeholder box to the presentation, skip the More Options button and simply click the NewSlide button.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 11. Save the PresentationTo save a presentation, click theMicrosoft Office button and chooseSave As. PowerPoint 2007Presentations are not backward-compatible with earlier versions ofPowerPoint. Therefore, savingpresentations in PowerPoint 972003Presentation format is recommended,especially if a different computermight be used to show thepresentation.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 12. Text, Images, and MediaText AddTextAdding text to a new slide isstraightforward. Simply place themouse where it says "Click to addtitle" or "Click to add text." Whenthe cursor appears, start typing.To add text into a new text box,follow these instructions.1. Click the Insert tab.2. Then click Text Box in the Texttoolbar.3. Move the mouse to where thenew text box should appearand click. The textbox willautomatically appear.4. After the cursor beginsblinking in the text box, typein the text.Click to add title• Click to add textHIKJIPowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 13. Format TextBasic text formatting can be donefrom the Home tab in the ribbon.Use the mouse to select the text thatneeds formatting. Click the Hometab and then select from theformatting menus and buttons inthe Font and Paragraph toolbars. Besure to click the More Optionsbutton to see additional formattingchoices.For more advanced text formatting,select the text that needs formatting.Then click the Format tab andchoose from the formatting menusand buttons shown.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 14. Format Text BoxesTo format the color or shape of a text box, select the text box and then click the Format tab. Select from the wide variety of options in theShape Styles and WordArt Styles toolbars to customize the formatting of the text box.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 15. Use the Master TemplateTo change the text formatting onall slides of a presentation, firstaccess the Slide Master and thenadjust the font formatting. SlideMaster is the term PowerPointuses for master template.To change the formatting on theSlide Master:1.2.5.6.7.Click the View tab. Then click the SlideMaster button. The master template forthe presentation will appear. In the left-hand Slides tab, select the first slidewhich is numbered "1." Then select thetext that needs reformatting. Click theHome tab. Choose from the menus andbuttons in the Font and Paragraphtoolbars to format the text as needed.After achieving the desired look, clickthe Slide Master tab and then the CloseMaster View button. Then the previouspresentation view will appear on screen.Any changes made to the master slide will automatically apply to every slide.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 16. Resize a Text BoxTo resize a text box, click the textbox. Circles will appear on thecorners of the text box. Click one ofthe corners and drag it to thedesired size. When resizing the textbox, note that the cursor willchange to a two-sided arrow.?9----------O---------O| ■ LanguageII" Locationi! ■ PERIOD !Move a Text BoxTo move a text box, click once insidethe text box and then click again onthe dashed line that outlines the textbox. The outline of the text boxshould change to a solid line. Thecursor should also change to a four-pronged arrow. Use the mouse todrag the text box to the appropriateplace.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 17. Images Add an ImageAdding images to a new slide can be achieved in two different ways.H:fromFIITWhen working from a new slide with an empty content placeholder box, click the Insert Picture orClip Art button that appears in the center of the empty content placeholder box. From here, navigateto the appropriate image and select it. The image will automatically be inserted into this contentplaceholder box.An alternative way to add an image to a slide is to click the Insert tab and then click the Picture, ClipArt, or Photo Album button from the Illustrations toolbar. Then select the appropriate image. Theimage will automatically appear on the slide.Images from the WebTo use images from the Web, right-click the desired image and selectSave Picture As. After saving theimage to a computer, add it into apresentation using the steps outlinedin the "Add an Image" section.Consult your textbook for specificFair Use guidelines regarding usingimages from the Web. Usually usingan image from the Web is acceptableif it is being used for educationalpurposes.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 18. Format an ImagePowerPoint allows for manipulating the formatting of an image directly within PowerPoint. To format an image, click the image.Once the image is selected, the Format tab will appear in the top ribbon. Click the Format tab to select from a wide variety ofimage formatting options. Place the mouse over example image styles in the Picture Styles toolbar to preview how the imagewould look.Example formatting options include adjusting image settings such as compression, contrast, or color; adding image effects suchas stylized borders, shaped cropping, or drop shadows; cropping and resizing the image; and arranging the image among othercontent elements on a slide.Sample Image Effects and StylesPowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 19. Resize an ImageIn addition to using the menus in the Format tab to resize animage, use the mouse to resize an image. First, click the image.Notice the circles that appear on the corners of the image.Move the mouse to one of the corners. Then, drag it to theappropriate size. When resizing an image, note that the cursorwill change to a two-sided arrow.Tip: When resizing an image, be sure to hold down the SHIFTkey in order to maintain the aspect ratio of the image. Bymaintaining the aspect ratio, the image will not appeardisproportionately wide or tall.Move an ImageTo move an image on a slide, click the image. The cursorshould then change to a four-pronged arrow. Then drag theimage to the desired location.PowerPoint 2007 Tutorial Page 18
  • 20. © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 21. Audio AddAudioAdjust the Audio IconMove Audio IconTo add audio to a presentation, follow these instructions.1.2.3.4.5.Click the Insert tab.Then click the Sound button.Navigate to the correct audio clip and select it.A pop-up window will ask if the audio should play Automatically or When Clicked. Selecting When Clickedis recommended so the presenter controls when the audio begins during the presentation.An audio icon will automatically appear on the slide. To preview the audio, right click the audio icon andselect Preview.Not all audio file formats are compatible with PowerPoint 2007, but AU, AIFF, MP3, MIDI, WAV, and WMAare acceptable formats.To change the audio icon, right click the icon and select Change Picture. From here, navigate to theappropriate image and select it. The new image will automatically replace the audio icon.To resize the audio icon or image, click it. Notice the circles that appear on the corners of the image.Click one of the corners and drag it to the appropriate size. When resizing the audio image, note thatthe cursor will change to a two-sided arrow.To move the audio icon, click the Audio Icon. The cursor should then change to a four-pronged arrowshape. Now drag the Audio Icon to the desired location.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 22. Video Add VideoTo add video to a presentation, follow these instructions.1. Click the Insert tab.2. Then click the Movie button.3. Navigate to the correct movie file and select it.4. A pop-up window will ask if the audio should play Automatically or When Clicked. Selecting When Clicked is recommended so thepresenter controls when the video begins during the presentation.5. To preview the video, right click on the video box andselect Preview.Not all video file formats are compatible with PowerPoint 2007, but AVI, MPEG, and WMV are acceptable formats.Resize VideoTo resize the video, click the video. Notice the circles that appear on the corners of the video. Click one of the corners and drag itto the desired size. When resizing the video, note that the cursor will change to a two-sided arrow. When resizing an image, besure to hold down the SHIFT key in order to maintain the aspect ratio of the video. By maintaining the aspect ratio, the imagewill not appear disproportionately wide or tall.As the size of the video is increased, the display quality of the video may decrease to the extent that pixilation may appearwithin the video. Therefore, be careful not to increase the size of the video too much. To preview the video, right click on thevideo box and select Preview.Move VideoTo move a video, click the video. The cursor should then change to a four-pronged arrow shape. Now drag the video to thedesired location.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 23. TablesAdd a TableTo add a table to a presentation, follow these instructions.1. Click the Insert tab.2. Then click the Table button.3. A pop-up menu will appear. Use the mouse to select the exact number of cells needed to makeup the table. After releasing the mouse button, the table will automatically appear on the slide.Place the cursor within each cell of the table and begin typing to add text.Format a TableTo format a table, click the table and then select either the Design or Layout tabs. Use the buttons andmenu options in these tabs to manipulate the formatting and design of the table.Move a TableTo move a table, click the table once and then click again on the border of the table. The cursor shouldthen change to a four-pronged arrow shape. Now drag the table to the desired location.Resize a TableTo resize a table, click the table. Then click one of the corners of the table. Notice that the cursorchanges to a two-sided arrow. Use the mouse to drag the table to the desired size.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 24. Charts Add aChartPowerPoint 2007 makes it easy to insert a chart or graph directly into a presentation. A wizard stepsyou through the process of selecting the type of chart, entering the data, and previewing the graph orchart.To insert a new chart, click the Insert tab and then Chart. Alternatively, select the Insert Chart iconfrom an empty content placeholder box.Once the Insert Chart pop-upwindow appears, preview the varietyof chart and graph types includingbar graphs, line graphs, pie charts,scatter plots, and more. Afterselecting the appropriate type,Microsoft Excel will automaticallyopen. Type in the labels and datapoints for the chart or graph directlyinto the fields in Excel. The chart orgraph will automatically appear inthe PowerPoint presentation. Returnto Excel to tweak the labels or dataand the chart will automaticallyupdate in the PowerPointpresentation.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 25. Format a ChartWhen a chart is actively selected, three new Chart Tools tabs will appear in the ribbon: Design, Layout, and Format. Use themenus and buttons in these tabs to edit the chart or graph further.Move a ChartTo move a chart, click it. The cursor should then change to a four-pronged arrow shape. Now drag the chart to the desiredlocation.Resize a ChartTo resize a chart, click it once and then click one of the corners of the chart. Notice that the cursor changes to a two-sidedarrow. Use the mouse to drag the chart to the appropriate size.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 26. Organize and Animate a PresentationOrganize a PresentationOnce you have several slides in a presentation, you may want to reorder the slides. To reorder slides,look at the Outlines or Slides tab which appears in the left panel of the PowerPoint window. Click theslide that needs to be reordered and drag it to the correct place.Alternatively, click the View tab. Then click the Slide Sorter button. From this viewing setting, clickand drag slides to the desired locations. To return to the previous viewing setting to make furtheredits, click the Normal button in the View tab.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 27. AnimationPowerPoint allows you to animate objects or specific content within a slide and also to add animated transitions betweenslides. Transitions are a common and easy way to liven up a presentation.Add TransitionsTo add a consistent transition between each slide throughout the presentation, follow these instructions.1. Click the View tab and click the Slide Master button.2. In the left-hand Slides tab, select the first slide which is numbered "1."3. Click the Animations tab.4. In the Transition to This Slide toolbar, browse through the transition options and click the appropriate choice. Place themouse over each option to preview the transition within the slide currently on screen.5. When satisfied with the transition, click the Slide Master tab and then the Close Master View button.Animations Slide SHOW Review ViewADVANCE SLIDEOn Mouse Clid " Automatically After: 00:00Transition to Ihjs SlideAny transitions added to the master slide will automatically apply to every slide.To see the animations and transitions in action, click the Animation tab and the Preview button.Adding different transitions between each slide is also possible. However, this can be distracting to the audience and is notusually recommended.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 28. Add AnimationWith PowerPoint, you can animate virtually any object or specific content that appears on a slide. To animate an object orcontent, select it. Then click the Animations tab. Select from the menus and buttons available in the Animations toolbar. Afterselecting the appropriate animation settings, use the Preview button to see the animation in action.It is recommended that the number of animations be limited so as not to distract the audience from the content on the slide orthe overall presentation. To maximize audience interest while minimizing potential distractions, the type of animation usedshould also be relatively quick, simple, and consistent from slide to slide.To add the same animation to the same object on each slide, follow these instructions.1. Click the View tab and then click the Slide Master button.2. In the left-hand Slides tab, select the first slide which is numbered "1."3. Click the Animations tab.4. Select the object to animate.5. Use the buttons and menus available in the Animations tab to select the appropriate animation.6. When satisfied, click the Slide Master tab and then the Close Master View button.Any animations added to the master slide will automatically apply to every slide.To see the animations and transitions in action, click the Animation tab and then click the Preview button.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 29. Preview and Show a PresentationNow that you have designed and written the presentation, its time topractice showing the presentation to an audience. You can preview aPowerPoint presentation in a few different ways. One method is to click theView tab and then the Slide Show button. Another option would be to clickthe Slide Show button from the lower toolbar. A final option is to press theF5 key to quickly display the presentation in slide show mode.Once viewing the presentation in Slide Show mode, you can move through the presentation sequentially in a few differentways.■ Use the Down arrow key to move forward and the Up arrow key to move backward.■ Use the Right arrow key to move forward and the Left arrow key to move backward.■ Use the PGDN key to move forward and the PGUP key to move backward.■ Click the mouse anywhere on a slide to move forward in the presentation.To exit Slide Show mode, press the ESC key.Move the mouse over a slide as a way to point to specific areas on a slide. However, keep in mind once the mouse is clicked,the presentation will advance to the next slide.The Slide Show tab offers advanced settings for customizing how to show a presentation including adding narration andaltering the presentations resolution.Be sure to practice showing your presentation beforehand in order to become familiar with the ins and outs of presenting aPowerPoint presentation.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 30. Design TipsPowerPoint presentations are a great way to present information clearly to an audience, if used appropriately. Follow thesedesign guidelines to ensure your PowerPoint presentations effectively convey the message you are trying to communicate.Fr» VMRT LawREBUILDINGMEWORLEANChoose the Right ThemePowerPoint 2007 offers a variety of beautifully designed ready-made graphical themes fromwhich to choose. However, not all themes are created equal. Choosing the right theme is criticalto the success of a presentation. Themes efficiently add visual interest to a presentation andsignificantly impact overall legibility of the presentation.■ To maximize legibility, choose a theme which allows for high contrast between the backgroundcolor and the text color. Avoid themes with background colors of a medium value whichwould limit the amount of contrast possible. Maximum legibility is achieved through blacktext on a white background.Not Recommended: Technic ThemeAvoid themes with bright-colored backgrounds because these can be hard on the eyeand decrease legibility.<UGBYHOOTBALLAlNot Recommended: Flow Theme Recommended: Oriel Theme Recommended: Equity ThemePowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 31. SalesProjectionsNot Recommended: Module Theme Recommended: Trek Theme Recommended: Solstice ThemeHOW TOROAST A TURKEYIf it is possible that the presentation will be shown in a darkened room, consider using alighter background color. Glares from lights are more pronounced on darkerbackgrounds. To cover all the bases, skip themes with dark backgrounds.The focus of a presentation should be the contents of the slide, not the surroundinggraphic design. Avoid distracting the audience with an over-the-top presentation designand instead use one that is simple, yet attractive.Not Recommended: Opulent ThemePowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 32. A Correlation Between Murder andUnemployment RatesNot Recommended: Verve Theme Recommended: Aspect ThemeCatalogingCeltic Inscribed StonesAAACVNTDTYRRIDFC TO AJIL-ITFITTI UHT.Recommended: Urban Theme■ Select a theme that matches the mood you are trying to convey. If a graphical theme of apresentation is inappropriate to the content of the presentation, not only could it bedistracting to the audience, but it may even cause some audience members to laugh.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 33. Not Recommended: Low-contrast ColorsMaximize LegibilityThe legibility of a presentation is critical. The audience must be able to read the presentationeasily. If a presentation is too difficult to read, the audience will become distracted and focus ontrying to read the presentation instead of listening to the speaker.Use High Contrast ColorsTo ensure a presentation is legible, use high-contrast colors. Dark text on a light background isideal. However, if the presentation will be shown on a well-lit room, light text on a darkbackground can also work.Use high-contrast colors within all aspects of a presentation, including within text boxes andshapes, and all other graphical elements.Not Recommended: Low-contrast andBright ColorsRecommended: Dark Text on WhiteWinterize Your Home■ Inspect your furnace■ READY THE FIREPLACE- Chreek all doorc and windows■ Inspect the nggf and guttersRecommended: White Text on DarkPowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 34. Serif FontsTimes New RomanGaramondGeorgiaSans Serif FontsArialVerdana TahomaUse Sans Serif FontsA serif font includes short lines, usually with rounded edges, at the end of the main strokes ofeach letter. Examples of serif fonts include Times New Roman and Garamond.A sans serif font does not include short lines at the ends of the main strokes of letters. Examplesof sans serif fonts include Arial and Verdana.On the printed page, traditional serif fonts are easier to read. However, for on-screenpresentations in which the size of the text should be relatively large, sans serif fonts are easier toread.Do use serif fonts for special emphasis or to add distinction or elegance to some aspect of theslide such as the slide title.CULTURAL INFLUENCES■ EUROPE IN THE WEST CENTRAL ASIA IN THE EAST RUSSIA IN THE NORTH MIDDLE EAST INTHE SOUTHRecommended: Sans Serif Fonts Recommended: Serif Fonts for EmphasisPowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 35. Be Text SavvyNot recommended: Extraneous Text and anOrphanRecommended: Limited TextUse KeywordsThink of the slides in a PowerPoint presentation as visual note cards. Only the mainideas should be shown in key word format. Avoid displaying complete thoughts infull-sentence format in a presentation.Do use full sentences when displaying a quotation or if the presentation is meantto function as a stand-alone tutorial, trade show presentation or the like.For slides with bullet points, try to eliminate articles (a, an, the), pronouns that couldbe implied (you, we, they), and verbs that could be implied.Minimum Words, Maximum SizeMinimize the number of words on each slide. As a general guideline, try to limit thenumber of words per slide to 25. PowerPoint is a more visual medium rather than awritten medium. PowerPoint presentations should supplement speeches orpresentations, not replace them. Therefore, a concise slide should convey meaningwhile limiting potential distractions for the audience.Increase the text size so that the slide looks full but not cluttered. Every member ofthe audience should be able to read the presentation. As a general guideline, displaytitle text at 44 points and display standard text or bullet point text at 32 points.Eliminate OrphansIn a presentation, when one line of text wraps onto another line leaving only oneword on the next line, that lone word is called an orphan. Orphans look goofy andwaste valuable screen space. Eliminate orphans by either editing the text to one lineor by moving two words onto the second line.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 36. Recommended: Appropriate CapitalizationCapitalize CorrectlyFollow the general capitalization guidelines used for typical formal writing.■ Capitalize the first letter of the line.■ Capitalize proper nouns and other words if desired, but be consistent.■ Do not capitalize prepositions.For sub-bullets:■ Do not capitalize the first letter of the line, unless it is a proper noun or starts asentence.■ Capitalize other words only if they are proper nouns.Use Images WiselyThe right image can capture the attention of an audience. Most slides improve withan image. However, images should not be used just for the sake of adding images.Images should be of high quality, correspond to the content of the slide, and addvisual interest or meaning to the presentation.General Guidelines■ Images should predominate over text.■ Photos should be chosen over clip art. If clip art is used, it should be of veryhigh quality and not look amateurish.Recommended: Use of ImagePowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 37. Borders and ImagesNot Recommended: No BorderRecommended: Border AddedImages of an irregular shape should not have a border. Usually these images aremeant to blend into the background. Images with straight edges and of a regularshape may be enhanced with a border. To add a border to an image, click the image.Then click the Home tab. In the Drawing toolbar, select from the menu options andbuttons available from the Quick Styles and Shape Outline buttons._^ *^_ ^ •Not Recommended: Recommended: No BorderDistracting BorderPowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 38. Not Recommended: Too-small ImageSize Images ProperlyStriking a visual balance of the images on a slide is critical. If an image is toosmall, audience members in the back of the room may not be able to see it. Ifan image is too large, the quality of the image may be degraded and appeargrainy or the oversized image may overpower the other content on the slide.See the "Resize an Image" section earlier in this tutorial for specificinstructions on image resizing.Not Recommended: Too-large Image Recommended: Well-sized ImagePowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 39. Keep Animations SimpleThe common phrase "less is more" applies perfectly to the use of animation in PowerPoint presentations. PowerPoint has thecapacity to show a different animation type for every single object within a presentation. However, a presentation with objectsflying onto the screen in different ways and at different times would distract and possibly overwhelm the audience. Instead,limit the number of objects which animate to a maximum of two. Also, choose one animation style and stick with it.Transitions between slides are a nice and easy way to spice up a presentation. Select an animation style from the Animationstab and use it as a transition between each slide. See the "Animation" section earlier in this tutorial for specific instructions onadding animations and transitions.Strive for Visual BalancePowerPoint is a primarily visual medium. The aesthetics of each slide impact the success of a presentation. Strive for visualbalance by avoiding lopsidedness and dead space. Position items for maximum legibility and clarity.Celtic Inscribed StonesAN ANALYSIS OF CELTIC STONES ACCORDING TO: • LANGUAGE ^■ Location- Date J 1{ X::F}Poor Visual Balance Good Visual BalancePowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 40. Final Design NotesHave a purpose for every element on a slide. The location and graphical treatment of each element should beintentional and purposeful.Disregard any of these design tips if there is a good reason to do so.Remember to observe copyright laws on photos and artwork.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 41. References"UP TO SPEED WITH POWERPOINT 2007." http://office.microsoft.com/training/training.aspx?AssetID=RC100687671033. Microsoft. Web. 5December 2008."POWERPOINT 2003 TUTORIAL." Student CD-ROM for Communication Works, Ninth Edition, 2008. The McGraw-Hill Companies.PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.