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Chapter 11<br />Finalizing a Database<br />
What’s Inside and on the CD?<br />In this chapter, you’ll learn how to manipulate a database to:<br />Create forms<br />Ge...
How do I create a form using a Wizard?<br />Data can be displayed as a form<br />A form allows you to view one record at a...
How do I create a form using a Wizard?<br />Form Wizard – Which fields do you want on your form?<br />Usually, you will wa...
How do I create a form using a Wizard?<br />5<br />Practical Microsoft Office 2010<br />
How do I create a form using a Wizard?<br />Form Wizard – What layout would you like for your form?<br />You can experimen...
How do I create a form using a Wizard?<br />7<br />Practical Microsoft Office 2010<br />
How do I create a form using a Wizard?<br />Form Wizard – What title do you want for your form?<br />Forms you create are ...
How do I create a form using a Wizard?<br />9<br />Practical Microsoft Office 2010<br />
How do I create a form using a Wizard?<br />To modify a form and layout, you must switch to Design View<br />To move a lab...
How do I create a report using a Wizard?<br />Create a report to print your data<br />To create a report you specify which...
How do I create a report using a Wizard?<br />Report Wizard – Which fields do you want on your report?<br />Click      but...
How do I create a report using a Wizard?<br />Report Wizard – Do you want to add grouping levels?<br />Grouping level sort...
How do I create a report using a Wizard?<br />14<br />Practical Microsoft Office 2010<br />
How do I create a report using a Wizard?<br />15<br />Practical Microsoft Office 2010<br />
How do I create a report using a Wizard?<br />Report Wizard – What sort order and summary information do you want for deta...
How do I create a report using a Wizard?<br />Report Wizard – How would you like to lay out your report?<br />Select an op...
How do I create a report using a Wizard?<br />Report Wizard – What title do you want for your report<br />type name of rep...
How do I create a report using a Wizard?<br />19<br />Practical Microsoft Office 2010<br />
How do I create a report using a Wizard?<br />Modify report layout at any time:<br />Right-click report name<br />Click De...
How do I print a report?<br />Contents of report are automatically updated to reflect database contents each time you disp...
How do I print a report?<br />To add date or time as header:<br />Right-click report name in the Navigation Pane<br />Clic...
How do I print a report?<br />Move date and time fields to any location:<br />Select both fields by holding down Shift key...
How do I print a report?<br />24<br />Practical Microsoft Office 2010<br />
How do I print a report?<br />25<br />Practical Microsoft Office 2010<br />
How do I save a report as a Web page?<br />A report can be posted on the Web in HTML format<br />Be sure to select HTML Do...
How do I save a report as a Web page?<br />27<br />Practical Microsoft Office 2010<br />
Do I need to specify relationships?<br />In a relational database, tables can be related to each other<br />Makes data man...
Do I need to specify relationships?<br />29<br />Practical Microsoft Office 2010<br />
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Chapter.11

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  1. 1. Chapter 11<br />Finalizing a Database<br />
  2. 2. What’s Inside and on the CD?<br />In this chapter, you’ll learn how to manipulate a database to:<br />Create forms<br />Generate reports<br />Print reports<br />Convert reports into Web pages<br />2<br />Practical Microsoft Office 2010<br />
  3. 3. How do I create a form using a Wizard?<br />Data can be displayed as a form<br />A form allows you to view one record at a time<br />Form Wizard helps you design a form which can be edited on-screen<br />3<br />Practical Microsoft Office 2010<br />
  4. 4. How do I create a form using a Wizard?<br />Form Wizard – Which fields do you want on your form?<br />Usually, you will want to add all fields - Click button to add all fields<br />To add individual fields, select each and click button<br />Remove individual fields by clicking button<br />4<br />Practical Microsoft Office 2010<br />
  5. 5. How do I create a form using a Wizard?<br />5<br />Practical Microsoft Office 2010<br />
  6. 6. How do I create a form using a Wizard?<br />Form Wizard – What layout would you like for your form?<br />You can experiment with layouts to see how they affect different types of data<br />Columnar places label next to field and lists fields in columns<br />Tabular puts field label at top of a column<br />Datasheet layout resembles a spreadsheet<br />Justified layout displays fields across screen in rows with label above each field<br />6<br />Practical Microsoft Office 2010<br />
  7. 7. How do I create a form using a Wizard?<br />7<br />Practical Microsoft Office 2010<br />
  8. 8. How do I create a form using a Wizard?<br />Form Wizard – What title do you want for your form?<br />Forms you create are automatically saved<br />Now you can use form to view, edit, or add records to table<br />Click Refresh All to update the corresponding table<br />Use navigation controls to move from one record to next and to add new records<br />8<br />Practical Microsoft Office 2010<br />
  9. 9. How do I create a form using a Wizard?<br />9<br />Practical Microsoft Office 2010<br />
  10. 10. How do I create a form using a Wizard?<br />To modify a form and layout, you must switch to Design View<br />To move a label and the associated data field:<br />move the pointer over the label until it changes to a four-headed arrowshape<br />drag label and data field to new location<br />10<br />Practical Microsoft Office 2010<br />
  11. 11. How do I create a report using a Wizard?<br />Create a report to print your data<br />To create a report you specify which fields to include<br />Reports often include totals and subtotals and detailed information<br />11<br />Practical Microsoft Office 2010<br />
  12. 12. How do I create a report using a Wizard?<br />Report Wizard – Which fields do you want on your report?<br />Click button to add individual fields<br />Click button to add all fields<br />12<br />Practical Microsoft Office 2010<br />
  13. 13. How do I create a report using a Wizard?<br />Report Wizard – Do you want to add grouping levels?<br />Grouping level sorts records according to entries in group field<br />You might group a list of products by manufacturer, then group by item number<br />13<br />Practical Microsoft Office 2010<br />
  14. 14. How do I create a report using a Wizard?<br />14<br />Practical Microsoft Office 2010<br />
  15. 15. How do I create a report using a Wizard?<br />15<br />Practical Microsoft Office 2010<br />
  16. 16. How do I create a report using a Wizard?<br />Report Wizard – What sort order and summary information do you want for detail records?<br />sort within a group by clicking the down arrow button<br />select field to sort<br />select Ascending or Descending button to change sort order<br />16<br />Practical Microsoft Office 2010<br />
  17. 17. How do I create a report using a Wizard?<br />Report Wizard – How would you like to lay out your report?<br />Select an option button in the Layout section<br />Preview helps to visualize the layout of the completed report<br />17<br />Practical Microsoft Office 2010<br />
  18. 18. How do I create a report using a Wizard?<br />Report Wizard – What title do you want for your report<br />type name of report<br />Report is automatically saved<br />Report is displayed when you click Finish<br />Use scroll bars to view any pages not showing<br />18<br />Practical Microsoft Office 2010<br />
  19. 19. How do I create a report using a Wizard?<br />19<br />Practical Microsoft Office 2010<br />
  20. 20. How do I create a report using a Wizard?<br />Modify report layout at any time:<br />Right-click report name<br />Click Design View from shortcut menu<br />Use options on the Report Design Tools tabs<br />Use sizing handles to resize objects on report<br />To move object:<br />Position pointer over object until it changes to a four-headed arrow<br />Drag to new location<br />20<br />Practical Microsoft Office 2010<br />
  21. 21. How do I print a report?<br />Contents of report are automatically updated to reflect database contents each time you display or print report<br />The printed report is a snapshot<br />Include date and time report was printed to help determine if data is current<br />21<br />Practical Microsoft Office 2010<br />
  22. 22. How do I print a report?<br />To add date or time as header:<br />Right-click report name in the Navigation Pane<br />Click Design View on the shortcut menu<br />Click the Date & Time button in the Design tab<br />Select the date and time formats<br />Click the OK button<br />22<br />Practical Microsoft Office 2010<br />
  23. 23. How do I print a report?<br />Move date and time fields to any location:<br />Select both fields by holding down Shift key while clicking each field<br />Move pointer over edge of fields until pointer changes to a four-headed arrow<br />Drag to desired location on report<br />23<br />Practical Microsoft Office 2010<br />
  24. 24. How do I print a report?<br />24<br />Practical Microsoft Office 2010<br />
  25. 25. How do I print a report?<br />25<br />Practical Microsoft Office 2010<br />
  26. 26. How do I save a report as a Web page?<br />A report can be posted on the Web in HTML format<br />Be sure to select HTML Documents<br />Use a Web browser to preview the report<br />As you make changes to database, posted Web page will reflect old data<br />Open report periodically and export it again as Web page<br />26<br />Practical Microsoft Office 2010<br />
  27. 27. How do I save a report as a Web page?<br />27<br />Practical Microsoft Office 2010<br />
  28. 28. Do I need to specify relationships?<br />In a relational database, tables can be related to each other<br />Makes data management more efficient<br />A link between two tables is called a relationship<br />One-to-many: One record in a table is related to many records in another table<br />Many-to-Many: A record in one table can be related to many records in another table and vice versa<br />One-to-One: A record in one table is related to only one record in another table<br />Use the Relationships group on the Tools tab to create, view, and modify relationships between the tables<br />28<br />Practical Microsoft Office 2010<br />
  29. 29. Do I need to specify relationships?<br />29<br />Practical Microsoft Office 2010<br />
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