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Chapter.08 Chapter.08 Presentation Transcript

  • Chapter 8
    Creating a Presentation
  • What’s inside and on the CD?
    In this chapter, you will learn essentials of creating presentations with Microsoft PowerPoint
    Presentations are visual backdrops for speeches
    PowerPoint provides tools to script, organize, and display presentations
    2
    Practical Microsoft Office 2010
  • What’s in the PowerPoint window?
    Microsoft PowerPoint creates slide shows that can be presented the following ways:
    On a Computer
    Via a Projection device
    Printed on transparency film
    Converted to HTML to be viewed through a Web browser
    3
    Practical Microsoft Office 2010
    View slide
  • What’s in the PowerPoint window?
    To start PowerPoint:
    Click Start
    Click All Programs
    Click Microsoft Office
    Click Microsoft Office PowerPoint 2010
    PowerPoint window includes several work areas called “panes”
    4
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    View slide
  • What’s in the PowerPoint window?
    When presentation is opened in Normal View:
    Current slide is displayed on right pane
    Slides and Outline tabs in left pane
    Panel near bottom provides space for speakers notes
    Use scroll bar or Previous Slide and Next Slide buttons to move from one slide to another
    5
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  • What’s in the PowerPoint window?
    6
    Practical Microsoft Office 2010
  • How do I create a presentation?
    To create a presentation, select a theme
    Professionally selected slide color schemes, fonts, graphic accents, and background colors
    PowerPoint applies the theme to every slide
    7
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  • How do I create a presentation?
    8
    Practical Microsoft Office 2010
  • How do I create a presentation?
    PowerPoint presentations are saved with .pptx extension
    As presentation is built, save frequently
    All slides are saved in same file
    9
    Practical Microsoft Office 2010
  • How do I create a presentation?
    To change theme selection:
    Click Design tab
    Click any theme to apply new theme to all slides
    To change only one slide or a select group:
    Select slides
    Right-click a theme in the Themes group
    Select Apply to Selected Slides
    10
    Practical Microsoft Office 2010
  • How do I create a presentation?
    To change background color:
    Click Design tab
    Click Background
    Choose style from the drop-down list
    11
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  • How do I add a slide?
    New Slide button adds a slide to presentation
    PowerPoint gives you a choice of slide layouts
    Most slide layouts include at least one placeholder, in which text or graphics can be entered
    Title Slide layout is typically used for first slide
    12
    Practical Microsoft Office 2010
  • How do I add a slide?
    Use the Blank layout if you don’t like the predefined slide layouts
    Use the buttons on the Insert tab to add placeholders for text boxes
    Resize a placeholder by using its sizing handles
    13
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  • How do I add a slide?
    Text may be entered on slides in Outline tab entry area when slide show is in Normal View
    Edit text, like word processor, with editing keys
    Rearrange items by dragging to new locations
    14
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  • How do I add a slide?
    15
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  • How do I add a bulleted list?
    To present a list of bulleted or numbered points, use one of the following layouts:
    Title and Content
    Two Content
    Comparison
    Bulleted lists focus audience’s attention and should be brief
    Numbered lists help audiences focus on sequences, priorities, and rankings
    16
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  • How do I add a bulleted list?
    Click Number to have list numbered
    A new bullet or number is added to the list each time you press the Enter key
    Pressing Backspace key will remove a bullet or number
    Click Bullets button on Home tab to remove unwanted bullets.
    17
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  • How do I add a bulleted list?
    To create sub-bullets, use Increase List Level button on Home tab
    Animation effects can be added to make bulleted items appear one by one
    Bullets are an effective overview or summary
    Use a maximum of five to seven per slide
    18
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  • How do I add a bulleted list?
    19
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  • How do I add a graphic?
    Graphics add visual interest to your slides
    Select a slide layout with media content from the New Slide drop-down list
    You will replace the placeholder with a graphic
    To add clip art:
    click Insert Clip Art button
    click a graphic from the Clip Art task pane
    20
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  • How do I add a graphic?
    The Clip Art task pane includes a search tool to look for clip art:
    Enter a search specification in the Search text box
    Click Go button
    To add a photo or scanned image:
    Click Insert Picture button displayed in slide’s placeholder
    When Insert Picture dialog box appears, use it to specify picture’s location, folder, and file name
    To delete a graphic, select it, then press Delete
    21
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  • How do I add a graphic?
    SmartArt can be inserted to depict organizational charts and processes
    Insert pictures, clip art, or SmartArt into any layout, even with no graphic placeholder:
    Click Insert tab
    Click Picture, ClipArt, or SmartArt
    Use sizing handles to position and size graph
    22
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  • How do I add a graphic?
    23
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  • How do I add a chart?
    PowerPoint provides slide layouts containing chart placeholders
    Use placeholder’s Insert Chart button to add bar chart, line chart, or pie chart
    Chart displays sample data in a datasheet which you change to reflect your data
    24
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  • How do I add a chart?
    Some slide layouts provide an area for large chart, others accommodate smaller chart plus bullets or other text
    You change the sample data by clicking on column headings, row labels, and value data:
    Click each cell containing sample data
    Replace with your own labels or numbers
    25
    Practical Microsoft Office 2010
  • How do I add a chart?
    To delete sample data in datasheets columns or rows:
    Select cells
    Press Delete key
    Use scroll bars to view additional rows and columns
    26
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  • How do I add a chart?
    To move data:
    Select cells
    Right-click to display shortcut menu
    Click Cut
    Right-click cell where data is to be moved
    Click Paste on shortcut menu
    27
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  • How do I add a chart?
    To insert row:
    Right-click cell where row is to be inserted
    Click Insert on shortcut menu
    Click Table Rows Above
    Steps to delete row or column are similar except use Delete option on shortcut menu
    28
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  • How do I add a chart?
    29
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  • How do I add a table?
    Use the Table icon on any new slide layout
    Enter data into rows and columns of table
    The Table Tools Design and Layout contextual tabs appear when the table is inserted
    30
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  • How do I add a table?
    Use the buttons on these tabs to:
    format the table borders
    add color shading to cells
    adjust the alignment of text
    To add text to a cell:
    Click inside cell
    Type your text
    31
    Practical Microsoft Office 2010
  • How do I add a table?
    To add graphic:
    Click cell
    Click Insert tab
    Select Picture or Clip Art
    Select file
    To adjust height or width of cells:
    Position pointer over dividing line
    Pointer changes to or shape
    Drag dividing line to correct position
    32
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  • How do I add a table?
    To insert rows:
    Click cell where you want to insert
    Click Insert Above or Insert Below from the Rows & Columns group on the Table Tools Layout contextual tab
    Insert a column in the same manner
    Delete a row or column by using the Delete option from the Rows & Columns group on the Table Tools Layout contextual tab
    33
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  • How do I add a table?
    34
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  • How do I work with multimedia elements such as videos?
    You can launch an audio or video segment from a PowerPoint slide
    Audio clips most frequently added as sound effects
    Videos are typically Flash, ASF, AVI, MPEG, and WMV
    Can play MOV if QuickTime player is installed
    PowerPoint does not support clips from DVDs or other commercial films
    35
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  • How do I work with multimedia elements such as videos?
    To stop a movie during a presentation, click it
    PowerPoint offers Video Tools for adjusting the way movies appear on slides and play during presentations
    Click the movie window and then select the Format or Playback tab
    Movies play within the movie window on the slide
    36
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  • How do I work with multimedia elements such as videos?
    Change the size of the movie window with the sizing handles
    Configure a movie to fill the screen when it plays
    You can hide the movie window
    Additional settings on the Playback tab allow you to set a movie to loop until you stop it or rewind after it is played
    37
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  • How do I work with multimedia elements such as videos?
    38
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  • Can slides include Web links?
    PowerPoint slides can contain links to Web sites
    Enter the URL
    Clicking the hyperlink opens the page in a browser
    When the Insert Hyperlink dialog box is open, you can click the Browse the Web button to find a Web page and insert its URL
    39
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  • Can slides include Web links?
    Make sure to test your hyperlinks before you present
    You can create links to:
    Other slides in the same or another presentation
    E-mail addresses
    Various files
    40
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  • Can slides include Web links?
    41
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  • How do I view a slide show?
    The objects you see on your screen as you create a presentation, such as the ribbon and other objects, will not show during your presentation
    Switch to Slide Show view when ready to see how your audience will view your presentation
    The slide show starts with the current slide, so move to the first slide before starting your presentation
    42
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  • How do I view a slide show?
    Use buttons in lower-left of slide to:
    Navigate through slides
    Write on slide with pen or highlighter
    Switch to another program presentation
    43
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  • How do I view a slide show?
    Navigation through the slides can be accomplished by:
    pressing the left mouse button to display the next slide or bullet
    pressing the right arrow key or N key to display the next slide or bullet
    pressing the left arrow key or the P key to move the previous slide or bullet
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  • How do I view a slide show?
    Right-click a slide to select a specific slide to display. Click Previous to go back one slide.
    Press the Esc key to end a slide show and return to PowerPoint.
    It is good practice to preview your presentation and to rehearse your speech before you present it to an audience.
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  • How do I view a slide show?
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