• Share
  • Email
  • Embed
  • Like
  • Save
  • Private Content
Chapter.07
 

Chapter.07

on

  • 1,871 views

 

Statistics

Views

Total Views
1,871
Views on SlideShare
1,298
Embed Views
573

Actions

Likes
0
Downloads
91
Comments
0

2 Embeds 573

http://gcbb.gaston.edu 346
https://gcvlc.blackboard.com 227

Accessibility

Categories

Upload Details

Uploaded via as Microsoft PowerPoint

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment

    Chapter.07 Chapter.07 Presentation Transcript

    • Chapter 7
      Finalizing a Worksheet
    • What’s Inside and on the CD?
      In this chapter, you will learn how to:
      Finalize your worksheets
      Prepare your worksheets for printing
      Turn your worksheets into Web pages
      2
      Practical Microsoft Office 2010
    • Can I sort data in a worksheet?
      Data in Excel can be sorted in:
      Ascending order – alphabetically, A to Z
      Descending order – reverse alphabetically, Z to A
      It’s good practice to save worksheet before sorting data
      Select all columns of related data before sorting data
      3
      Practical Microsoft Office 2010
    • Can I sort data in a worksheet?
      Click Undo button if you forget to select all columns before sorting
      Use Sort Ascending or Sort Descending buttons on the ribbon if you want to sort data in first column
      Use procedure shown in the figure on the next slide to sort by column other than the first, or by several columns
      4
      Practical Microsoft Office 2010
    • Can I sort data in a worksheet?
      5
      Practical Microsoft Office 2010
    • How do I create a chart?
      Pick chart type that suits data:
      Line charts are used to show data that changes over time
      Pie charts illustrate proportion of parts to whole
      Bar charts (“column charts”) are used to show comparisons
      6
      Practical Microsoft Office 2010
    • How do I create a chart?
      To create a chart, use the Chart group on the Insert tab
      When selecting cells for a chart, include the cells that contain labels
      If you are not certain which chart type to use, hover the pointer over the chart buttons to see a description
      If the chart doesn’t seem to make sense, try clicking the Switch Row/Column button
      7
      Practical Microsoft Office 2010
    • How do I create a chart?
      By default, the chart is inserted into the current worksheet
      When a chart is selected, you can move it or resize it by dragging the sizing handles
      8
      Practical Microsoft Office 2010
    • How do I create a chart?
      9
      Practical Microsoft Office 2010
    • How do I modify a chart?
      Excel creates a chart based on data and labels you select from a worksheet
      When making changes to chart, make sure the chart is selected so that you see all of the charting tabs
      To select a different chart type, select the Design tab, and then click the Change Chart Type button
      10
      Practical Microsoft Office 2010
    • How do I modify a chart?
      To select a different range of cells to be charted, click the Select Data button from the Design tab, and then select the cells or type a range into the Chart data range box
      If you change the data in a worksheet cell, Excel updates the chart immediately after you press the Enter key
      11
      Practical Microsoft Office 2010
    • How do I modify a chart?
      12
      Practical Microsoft Office 2010
    • How do I modify a chart?
      The next step is to improve the readability and appearance of the chart
      Most modifications begin by right-clicking the chart element you want to change
      Label formats on charts can be different from those in worksheet cells
      13
      Practical Microsoft Office 2010
    • How do I modify a chart?
      14
      Practical Microsoft Office 2010
    • How do I modify a chart?
      For readability, consider changing the units used for axis labels
      Excel includes a variety of colors, patterns, and gradients that can be applied to:
      Backgrounds
      Plot areas
      Gridlines
      Data series
      15
      Practical Microsoft Office 2010
    • Can I add graphics to a worksheet?
      Worksheet graphics are used to highlight important sections, add interest, or graphically illustrate spreadsheet data. To insert clip art:
      Click cell where graphic will be placed
      Click Insert tab
      Click Clip Art
      Choose image from available pictures
      16
      Practical Microsoft Office 2010
    • Can I add graphics to a worksheet?
      Resize graphics using round “handles” on edges of selected graphic
      Move graphic by holding mouse button down while dragging it to new location
      Rotate graphic by dragging green rotate handle right or left
      17
      Practical Microsoft Office 2010
    • Can I add graphics to a worksheet?
      Shapes tools allow you to draw simple lines and shapes
      To draw an arrow:
      Click Insert tab
      Click Shapes
      Select Arrow from the Lines group
      Click the worksheet cell where you want the arrow to start, then drag to “draw” the arrow
      18
      Practical Microsoft Office 2010
    • Can I add graphics to a worksheet?
      The SmartArt button on the Insert tab allows you to insert visual aids
      To insert SmartArt:
      Click the SmartArt button on the Insert tab
      Select the shape you want
      Click the OK button
      Drag the shape to your desired location
      19
      Practical Microsoft Office 2010
    • Can I add graphics to a worksheet?
      20
      Practical Microsoft Office 2010
    • How do I check spelling in a worksheet?
      Excel can check spelling of all labels in worksheet
      Doesn’t show misspelled words with wavy underlines
      Doesn’t provide a grammar checker
      Important that you proofread
      Begin checking with any cell selected
      If you make A1 active cell, avoid the question in Step 5 in the figure on the following slide
      21
      Practical Microsoft Office 2010
    • How do I check spelling in a worksheet?
      22
      Practical Microsoft Office 2010
    • How do I check spelling in a worksheet?
      If correct spelling appears in Suggestions list, click to select, then click Change button
      If no suggested spellings are displayed, click Not in Dictionary text box, then type correct word. Click Change button to replace misspelled word.
      Click Ignore Once button if the word is correct
      Click Ignore All to ignore all other occurrences of word throughout worksheet
      If word is one you use frequently, click Add to Dictionary to stop the spelling tool from identifying a word as misspelled
      23
      Practical Microsoft Office 2010
    • How do I test my worksheet?
      Always test worksheet before relying on results
      Possible to enter wrong value in cell, use wrong cell reference in formula, or other error
      Good idea to use the Save As option to rename and save extra copy of worksheet before testing
      24
      Practical Microsoft Office 2010
    • How do I test my worksheet?
      One test is to enter series of consistent, easily verified values, such as 1 or 10, into data cells
      Another test is to enter real-world values for which you already know results
      Compare calculated results with real-world results
      This testing also helps identify formatting problems
      25
      Practical Microsoft Office 2010
    • How do I test my worksheet?
      Good idea to enter largest and smallest values that would reasonably be expected in normal use of worksheet
      Small values, including zero, can lead to errors such as division by zero
      Large values can lead to results not fitting in cell where answer to be displayed
      In this case, make those columns wider
      26
      Practical Microsoft Office 2010
    • How do I test my worksheet?
      27
      Practical Microsoft Office 2010
    • How do I control the page layout for a worksheet?
      Page Layout view helps refine the appearance of a worksheet
      Prior to printing
      Prior to posting as a web page
      Open Page Layout View by clicking the view tab, then selecting Page Layout
      Check options for Layout settings
      28
      Practical Microsoft Office 2010
    • How do I control the page layout for a worksheet?
      Gridlines are lines that separate one cell from another
      Shown in light blue in page layout view
      Can turn off both for viewing and printing
      Worksheet Headings are the column letters and row numbers
      Orientation refers to the relative positions of the worksheet and the paper
      Portrait
      Landscape
      29
      Practical Microsoft Office 2010
    • How do I control the page layout for a worksheet?
      30
      Practical Microsoft Office 2010
    • How do I set margins?
      Easiest way is to drag directly in the margins in Page Layout view
      If your worksheet contains multiple pages, margin settings apply to all pages
      Use the Margins button if you want to select preset margins
      Click Margins button
      Select Custom Margins
      Change space allocated for headers and footers
      31
      Practical Microsoft Office 2010
    • How do I set margins?
      32
      Practical Microsoft Office 2010
    • How do I add headers and footers to a worksheet?
      Excel worksheets can contain headers and footers
      Header is text that appears at top of every page
      Footer is text that appears at bottom of every page
      Excel includes predefined headers and footers:
      Worksheet Title
      Date
      Page number
      33
      Practical Microsoft Office 2010
    • How do I add headers and footers to a worksheet?
      Create your own headers and footers
      Footers work just like headers –select appropriate footer option
      Custom dialog boxes have options to insert commonly used elements
      34
      Practical Microsoft Office 2010
    • How do I add headers and footers to a worksheet?
      Click Options button to select useful settings:
      Different first page
      Different off and even pages
      Scale with document
      Align with page margins
      35
      Practical Microsoft Office 2010
    • How do I add headers and footers to a worksheet?
      36
      Practical Microsoft Office 2010
    • How do I set up a multipage worksheet?
      Large worksheets may need additional setup to print correctly on multiple pages
      Use Page Layout View to preview the information that each page will contain
      Use a manual page break if a page ends with a row that should be grouped with data on the next page
      It’s good practice to include row and column labels on every printed page to assist with data identification
      37
      Practical Microsoft Office 2010
    • How do I set up a multipage worksheet?
      38
      Practical Microsoft Office 2010
    • How do I print a worksheet?
      Use the File tab’s Print option to
      Print a single copy of the current worksheet
      Print multiple copies
      Designate selected pages
      Use advanced print options
      Default setting only prints the current worksheet
      39
      Practical Microsoft Office 2010
    • How do I print a worksheet?
      Determine what you want to print before opening Print window
      By default, Excel prints entire active worksheet
      To print only a section of worksheet, select range of cells before you click the File tab and select Print
      Click Selection option in Print what section of dialog box
      40
      Practical Microsoft Office 2010
    • How do I print a worksheet?
      Click Active sheet(s) option in Print what section to print only current worksheet
      Click Entire workbook option to print all worksheets in current workbook
      Click Preview button to see how worksheet or workbook will look when printed
      If worksheet doesn’t print, check that printer is online, and you have specified correct printer in Print dialog box
      41
      Practical Microsoft Office 2010
    • How do I print a worksheet?
      42
      Practical Microsoft Office 2010
    • How do I save a worksheet as a Web page?
      You can save worksheet as Web page to post on Internet
      Easy way to make data accessible to large number of people
      Before saving as a Web page, it is a good idea to save in Excel (.xlsx) format
      43
      Practical Microsoft Office 2010
    • How do I save a worksheet as a Web page?
      Tables are a valuable formatting tool for creating Web pages
      To save as a Web page:
      In Save As dialog box, click the Selection option
      Choose the HTML file type
      Name your file
      Click Save
      44
      Practical Microsoft Office 2010
    • How do I save a worksheet as a Web page?
      Not all Excel formatting options can be duplicated in Web page
      Notification of any problem areas
      Option of canceling or continuing with save
      Not all worksheets successfully convert to Web pages
      Preview worksheet in Web browser to make sure conversion is acceptable before posting on Internet
      45
      Practical Microsoft Office 2010
    • How do I save a worksheet as a Web page?
      46
      Practical Microsoft Office 2010
    • What makes a good worksheet?
      Longest data sets should go down the screen
      Information should read from left to right and top to bottom
      Provide meaningful labels
      Enter data accurately
      Enter formulas and functions carefully
      Avoid including labels in mathematical formulas
      47
      Practical Microsoft Office 2010
    • What makes a good worksheet?
      Avoid circular references
      Understand mathematical precedence
      Use absolute and relative references appropriately
      Avoid using too many fonts, font sizes, and colors
      Format numbers for easy reading
      48
      Practical Microsoft Office 2010
    • What makes a good worksheet?
      Use consistent formats for similar data
      Format cells so that data fits in them
      Add documentation as necessary
      49
      Practical Microsoft Office 2010