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Chapter.05

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  • 1. Chapter 5
    Creating a Worksheet
  • 2. What’s inside and on the CD?
    In this chapter you will learn the essentials of creating a Microsoft Excel worksheet
    Excel provides a set of tools for simple or complex calculations such as:
    Creating a budget
    Estimating expenses
    Creating an income and expense projection
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  • 3. What’s in the Excel window?
    To start Excel:
    Click Start
    Point to All Programs
    Click Microsoft Office
    Click Microsoft Office Excel 2007
    Ribbon is similar to Microsoft Word
    This chapter points out important features in Excel that differ from features in Word
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  • 4. What’s in the Excel window?
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  • 5. What’s in the Excel window?
    A worksheet is grid of columns and rows
    Columns labeled with letters
    Rows labeled with numbers
    Excel worksheets saved in workbook
    Workbook contains one or more worksheets represented by tab at bottom of Excel window
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  • 6. What’s in the Excel window?
    When workbooks saved or opened, all work sheets saved or opened
    Click sheet tab to go to that sheet
    Right-click tab to rename, insert, or delete sheet
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  • 7. What’s in the Excel window?
    A worksheet cell or cell is rectangle formed by intersection of column and row
    Each cell has unique name consisting of column letter followed by row number
    For example, cell B3 is located in second column of third row
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  • 8. What’s in the Excel window?
    The active cell, marked by black outline, is one you can currently edit or modify
    Click any cell to make it active, or use arrow keys
    A range is series of cells, e.g., D3:D6 is range of all cells from D3 through D6
    Click and drag to select range of cells
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  • 9. How do I enter labels?
    A label is any text entered into cell:
    worksheet title
    describe numbers in other cells
    text data such as names of people or cities
    Any “number” not used in calculation must be entered as label
    If label is too long to fit in current cell, it will extend into cells to right if they are empty
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  • 10. How do I enter labels?
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  • 11. How do I enter labels?
    To make label wrap and display in two or more lines inside same cell:
    From the Home tab, click the Wrap Text button in the Alignment group
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  • 12. How do I enter labels?
    Edit label by clicking cell, then click in Formula bar
    Use arrow keys to move insertion point and backspace and delete keys to edit text
    Press Enter key or  Enter button on formula bar to accept change
    Press  Cancel button to exit without keeping changes
    Edit label inside cell by double-clicking cell then edit with arrows, Backspace, and Delete keys
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  • 13. How do I enter values?
    A value is a number entered into cell and used in calculations
    Values can be used in formulas to calculate results
    Type minus sign (-) before number to enter a negative value
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  • 14. How do I enter values?
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  • 15. How do I enter values?
    A value can be edited just as you would edit a label – in the cell or in the Formula bar
    Excel makes assumptions about the values as you enter them
    Type an apostrophe (‘) before a number to specify it as a label
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  • 16. How do I enter values?
    Use the Fill handle to automatically enter values with technique called drag-and-fill
    Point to the bottom-right corner of a cell. When the pointer changes to a black cross shape, drag the pointer across or down other cells
    Displays the Auto Fill Options button
    Fill with series of numbers
    Fill with value of initial cell with or without formatting
    Fill with cell formatting without a value
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  • 17. How do I enter formulas?
    A formula specifies how to add, subtract, multiply, divide, or otherwise calculate values in cells
    Formulas always begin with an equal (=) sign and can use cell references that point to other cells
    A cell reference is the column and row location of a cell
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  • 18. How do I enter formulas?
    For example, the formula =C2-C3 subtracts the contents of cell C3 from the contents of cell C2
    Common arithmetic operators are:
    - (subtraction) / (division)
    + (addition) % (percent)
    * (multiplication) ^ (exponent)
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  • 19. How do I enter formulas?
    To enter a formula:
    Click the cell where you want the result of the formula to appear. Type the equal sign (=).
    Click the first cell referenced in the formula. A marquee, which is a rectangle of dashes, will surround the cell just clicked.
    Type an arithmetic operator (+,-,*,/) then click the next cell referenced in the formula.
    Press Enter to end the formula.
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  • 20. How do I enter formulas?
    A formula can also be typed directly into the cell
    Edit a formula in the cell or in the Formula bar the same as labels and values
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  • 21. How do I enter formulas?
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  • 22. How do I create complex formulas?
    Complex statistical, financial, and mathematical formulas can be created in Excel.
    Use parentheses to make sure the operations in a formula are executed in the correct order.
    Without parentheses, Excel will calculate using the following order: multiplication and division, then addition and subtraction.
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  • 23. How do I create complex formulas?
    By using parentheses you can specify the order of calculation.
    For example, in the formula, =B3+C3*1.2, Excel will multiply cell C3 by 1.2 then add that to the value in cell B3.
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  • 24. How do I create complex formulas?
    In the formula, =(B3+C3)*1.2, Excel will add cell B3 to cell C3 then multiply the result by 1.2
    A formula can include values, cell references, or both.
    Copying or moving formulas can lead to unexpected results
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  • 25. How do I create complex formulas?
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  • 26. How do I use functions?
    Excel includes many predefined formulas, called functions
    Excel includes these examples:
    Financial functions – payments and net value
    Mathematical and trigonometric function – absolute value and arctangent
    Statistical functions – average and normal distribution
    You can use the Insert Function button to select a function from a list. There are more than 250 from which to choose
    Clicking on a function in the list will display a tip about the function’s use
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  • 27. How do I use functions?
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  • 28. How do I use functions?
    The Payment or PMT function calculates the payments for a loan
    The PMT function will calculate loan payments for a car or a house, among others
    Formulas can include multiple functions
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  • 29. How do I use functions?
    Arguments are values or cell references used in the function for calculations.
    For example, the Average function’s argument is a series of numbers or cell references used in the calculation.
    The result is the average of the values.
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  • 30. How do I use functions?
    To select a range of cells for your argument, click and drag to select the range.
    Some functions need more than one argument and they may be required or optional.
    The PMT function, for example, requires three arguments and two optional arguments.
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  • 31. How do I use functions?
    It can be difficult to enter arguments for a function.
    If you need help, click Help on this function link.
    When using a new function check results with calculator.
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  • 32. How do I use functions?
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  • 33. How do I use the AutoSum button?
    The AutoSum button is used to quickly calculate the total of a column or row of cells.
    Excel examines cells to the left and above current cell to determine inclusion.
    The AutoSum button can be tricked by a blank cell or a cell containing a label. It is always wise to double-check the range.
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  • 34. How do I use the AutoSum button?
    Be careful using the AutoSum button to calculate a range in a column with a numeric heading
    Watch the marquee to verify the range
    If the AutoSum button does not automatically select the correct cells, create the Sum function manually
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  • 35. How do I use the AutoSum button?
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